C05 12FPC326Q0048 Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Insurance ......................................................................................................... Error! Bookmark not defined.

11.0 Performance Requirement Measures .................................................................. Error! Bookmark not defined.

Project Title Greenhouse Repairs and Electrical Upgrades

General Information

1.0 Background and Purpose

The Natural Resources Conservation Service (NRCS) Plant Materials Program develops vegetative solutions for natural resource concerns such as soil stabilization, soil health and productivity, and water quality. The program also focuses on national priorities such as enhancement of pollinators and other critical wildlife habitats and evaluation of cover crops to support soil health. The program supports the NRCS mission by providing scientifically sound plant information and tools used by NRCS conservation planners and partners. NRCS has 13 Plant Materials Centers all around the country, including the Norman A. Berg Plant Materials Center (PMC), located at 8791 Beaver Dam Road, Beltsville, Maryland 20705.

The Norman A. Berg Plant Materials Center facilities need repairs and upgrades. The center requires a new electrical hookup for a lab trailer and electrical upgrades for the two greenhouses (indicated as North Greenhouse and South Greenhouse) and the upper garage. Both greenhouses require foundational repairs and re-parging. One greenhouse requires a commercial grade greenhouse door replacement.

2.0 Definitions

PMC – Plant Materials Center North Greenhouse – Greenhouse closer to Beaver Dam Road South Greenhouse – Greenhouse with walkway to kitchenette of Building 509C Upper Garage – Building 509B

Contractor Requirements

3.0 Technical Requirements / Tasks

Requirements (Location) Work under this contract is performed at the Norman A. Berg Plant Materials Center (PMC) compound, 8791 Beaver Dam Road, Beltsville, Maryland 20705

Requirements (Schedule) The Contractor shall provide a detailed project plan with schedule for government approval within five days of the contract award.

The project plan progress status will be reviewed with the Government weekly until the project is completed. The authorized workweek schedule may consist of up to ten hours per day during PMC hours of operations, Monday through Friday, less approved federal holidays. PMC hours of operations are from 0700 – 1700 hours Eastern Daylight Savings Time. Closures of the government facilities sometimes arise without much advance notice. As such, the Government will notify the Contractor as soon as possible when closures are announced and can adjust the project schedule accordingly.

Contractor shall coordinate all greenhouse work with the PMC staff to minimize impact to PMC normal operations.

Contractor shall remove and properly dispose of all old materials and waste items from each task.

Contractor shall maintain a safe and managed worksite during all operations.

Tasks

3.1 Greenhouses and Upper Garage Electrical Repairs and Upgrades

3.1.1 North and South Greenhouses Hardwire Connect Wall-Mounted Fans

3.1.1.1 In both North and South Greenhouses, Contractor shall hardwire connect five wall mounted exhaust fans in each greenhouse using code grade wiring protected by electrical metal conduit that is water-resistant, heat-resistant, corrosion-resistant approximately 71ft to supply power to the five wall mounted exhaust fans on the north side of the greenhouses.

3.1.1.2 The Contractor shall ensure proper installation of wiring through conduits from the power source breaker box and appropriately rated GFCI circuit breaker through the Wadsworth Controller Panel on the west wall of the greenhouse to extend along the north wall.

3.1.1.2.1 The conduit should be mounted to the metal greenhouse frame, such that it does not damage the glass panels.

3.1.1.2.2 The conduit should have a junction box above each fan, with water-resistant flexible conduit leading to the fan.

3.1.1.2.3 The electrical system shall be GFCI protected. The wiring should be coated to withstand hot (>90°F) and humid (>35% Relative Humidity) conditions of the greenhouse. The wiring and breakers should accommodate all five fans in each greenhouse (115V / 5.0 amp each; 25 amps total).

3.1.2 Upper Garage Fast Charger Socket Installation:

3.1.2.1 Contractor shall install and connect a 240V / 50amp outlet in the upper garage with a 14-50 socket (including 3-pole 4-wire grounding) on the wall to the right of the breaker box, within 2ft of the breaker box.

3.1.3 Lab Trailer Electrical Wiring and Distribution Panel Installation

3.1.3.1 Install an electrical hookup to supply one each 3-phase 208V 200A feed for lab trailer south of the greenhouses. Specific location of electrical hook-up must be approved by the government prior to installation.

3.1.3.2 Connect the lab trailer with existing electricity from a pole ~ 15 ft away, by installing an appropriately-sized water-resistant conduit (~10 ft long) under sidewalk to a point of attachment on the trailer.

3.1.3.3 Install a freestanding board in an appropriate location near the trailer to mount one National Electrical Manufacturers

Association (NEMA) 3R disconnect fused at 200Amps (and terminate) and one customer-provided NEMA 3R distribution panel near disconnect.

3.1.3.4 Provide new service mast using existing utility poles and cabling to support new SER.

3.1.3.5 Install new customer provided pin & sleeve receptacle on trailer.

3.1.3.6 Terminate distribution panel and test for proper operation.

3.1.4 Greenhouse Electrical Outlet Replacement

3.1.4.1 Replace all outlet sockets throughout the greenhouses. There are approximately 20 outlets in each greenhouse. Replace with same number of sockets per outlet. Ensure all sockets are connected to an appropriately coded GFCI and circuit breaker and are NEMA 3R standards.

3.1.4.2 Inspect and replace wiring and conduit to the outlet sockets as approved by the government.

3.2 North and South Greenhouses Knee Wall Repair and Re-parge

3.2.1 Contractor shall inspect, repair and re-parge deteriorating knee walls of both greenhouses.

3.2.1.1 The total linear feet of knee wall for both greenhouses is approximately 350 feet and approximately 3’ tall. The cement parging covering the cinder block walls is cracked throughout the length of the wall, and has fallen off in several places, exposing the cinder blocks on the walls of both greenhouses.

3.2.1.2 Pull back any mulch, stone, or sod next to the knee walls to inspect and repair the base of the knee walls.

3.2.1.3 Remove all existing parging, loose cement/concrete, and flaking paint from all areas of both greenhouse knee walls.

3.2.1.4 Repair or replace all damaged cinder block major cracks or >10% damage (under the parging). Contractor shall present cinder block repairs to the government for inspection prior to re-parging and painting.

3.2.1.5 Re-parge all areas to ensure a smooth surface using parging cement.

3.2.1.6 Allow new parging to cure a minimum of 28 days before painting.

3.2.1.7 Prime the new parging with all-purpose exterior primer rated for new cement.

3.2.1.8 Paint the knee walls with two coats of exterior premium grade paint, low VOC in bright white semi-gloss.

3.2.1.9 Caulk all interfaces with structures and greenhouse metal, as needed, using exterior, premium grade, long lasting, mildew resistant caulking.

3.3 North Greenhouse Pedestrian Door Replacement

3.3.1 Contractor shall remove and replace current 36” x 80” commercial greenhouse door to the North Greenhouse.

3.3.2 Replace the frame and door with a comparable commercial aluminum door with a minimum of half safety glass or transparent pane (such as polycarbonate). Contractor shall specify make and model of replacement door for government approval prior to procurement and installation. A residential storm door is not acceptable.

3.3.3 Secure the new frame and door to the greenhouse. Door to be mounted right hand outswing.

3.3.4 New door must accept the lockset on the current door. Existing Lockset is a Best Door Lockset model number

7KC27AB15DSTK626. Contractor is responsible for installing the existing lockset.

4.0 Deliverable / Schedule

Reporting Requirements: The contractor is required to provide written progress reports by email weekly for the project duration. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Key Deliverables Deliverable Objective Due 1 Project Plan and Timeline Full project plan with activity lists, projected schedule, milestones, resources allocations, and so on presented for Government’s approval

Within 5 business days of contract award

2 Weekly Status Report Report documenting progress on project plan tasks & issues weekly, and reporting results of weekly tests of electrical function and safety.

Weekly, every Friday, by 3:00 PM EDST until the contract expires

3 NORTH and SOUTH greenhouses wall mounted fans hard wired and operational.

Conduits securely fastened to greenhouse frame with wall-mounted fans functioning properly in tests.

No later than end of contract

4 NORTH and SOUTH greenhouses outlet sockets replaced

Outlets powering circulation fans, lighting, pumps, functioning properly in tests.

No later than end of contract

5 Upper Garage electrical outlet installed

The new outlet is able to charge an electric vehicle w/ at least 150kW.

No later than end of contract

6 Power from utility pole to freestanding trailer

The trailer receives consistent power to run the lights, heat, and AC in the trailer.

No later than end of contract

7 Repair of the deteriorating knee walls of both the NORTH and SOUTH greenhouses.

The knee walls are intact and free of cracks, with a sealed connection to the greenhouse metal frame.

No later than end of contract

8 Replace the pedestrian door for the NORTH greenhouse

The door opens and closes easily, and does not have gaps between the door and the frame, or the frame and greenhouse.

No later than end of contract

9 Clean all work areas All construction material is properly disposed of and tools are properly stored.

No later than end of contract

5.0 Government Furnished

The government will not furnish material for the project (with the exception of the distribution panels and pin and sleeve receptacles for the trailer). The contractor is responsible for:

Providing all supervision, labor, tools, equipment, transportation, and material necessary to perform the work Following industry standards, all federal and state, and local construction, safety and labor laws.

Managing their equipment on the PMC grounds. The Government is not liable for damages or losses of equipment due to theft or vandalism.

Removing all debris and excess materials from the site and disposing of them properly.

6.0 Travel

There is no travel associated with this project.

7.0 Contractor’s Key Personnel

The contractor shall designate an onsite foreman in writing to the government in the Project Plan. The Contractor shall provide the government notice if a new or temporary foreman is assigned. The designated contractor foreman shall supervise all onsite contractor employees, monitor safety, quality control, and communicates with the Booneville Plant Materials Center project manager, or appropriate PMC Staff if government project manager is unavailable, daily on progress, identify any problems, needs, and expected completion.

8.0 Security Requirements

Contractor shall maintain a log of all contractor personnel names working onsite throughout the project. The government may request a review of the worksite personnel log at any time. The Contractor shall be responsible to secure all contractor equipment and supplies on the PMC grounds. Temporary secure storage can be arranged with the PMC staff through the government project manager. The Government is not liable for damages or losses of equipment due to theft or vandalism. Access to the PMC grounds and facilities and parking of contractor vehicles shall be coordinated with the PMC staff through the assigned government project manager.

9.0 Performance Requirement Measures

Contractor shall maintain production goals and complete the job no later than government accepted project plan completion date.

Contractor is responsible for their equipment on the PMC grounds. Contractor shall furnish all materials, equipment, tools, and labor to accomplish the insulation replacement. Any damage to government property or equipment caused by Contractor personnel shall be noted to the government and must be repaired or replaced at the contractor’s expense. Upon completion, Contractor shall clean job site of all waste materials and is responsible for proper disposal of the materials and excess supplies.

The Contracting Officer’s Representative (COR) will ensure that all materials are compatible with the specifications. The COR will provide final acceptance of project completion to the Contracting Officer.

Performance Objective Required Task or Deliverable

Performance Standard

Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

No work interruptions or safety violations associated with electrical failures in greenhouse, garage, or trailer

Electricity functions properly in greenhouses, trailer, and upper garage

Work approved by a contractor provided certified inspector

Inspection

No further deterioration of areas where concrete repairs took place

Knee walls support the greenhouse

No new concrete failures in the first year of the project

Inspection