C05-01-Solicitation_140R6026Q0007_Final.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R60

Billings MT 59101 2021 4th Avenue North Missouri Basin Regional Office Bureau of Reclamation

0011285703 CODE 16. ADMINISTERED BYCODE

X

X

X

335311

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR60

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/16/2026 1500 MS

12/19/2025

4062333647Sydney Oakes (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6026Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 0044012900OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Billings MT 59101 2900 4th Avenue North, 5th Floor Montana Area Office Bureau of Reclamation-GP-MTAO

15. DELIVER TO

Billings MT 59101 2021 4th Avenue North Missouri Basin Regional Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Yellowtail & Canyon Ferry Excitation System Upgrade for Yellowtail and Canyon Ferry Dam in Fort Smith and Helena, Montana.

Previous solicitation ID in SAM for this requirement was 140R6025Q0047 for FY2025. The FY2026 solicitation ID is the current one listed, 140R6026Q0007

The North American Industry Classification System (NAICS) code is: 335311 - Power, distribution and

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Charlene Maurer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

specialty transformer manufacturing.

The Produce or Service Code (PSC) is: 6110 -

Electrical control equipment.

This Request for Quote (RFQ) is issued as Total

Small Business Set-aside.

Brand Name: IAW 41 USC 3304(a)(1) and FAR

6.302-1(c) application for brand name, see attachment.

Quotes are to be submitted via email to camaurer@usbr.gov and soakes@usbr.gov.

Reclamation's email servers limit attachments to

25 MB per message.

Period of Performance: 02/16/2026 to 05/17/2027

00010 YT & CF Excitation System Upgrade

Product/Service Code: 6110

Product/Service Description: ELECTRICAL CONTROL

EQUIPMENT

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

US. Department of Interior Bureau of Reclamation Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana December 2025

Request for Quote Combined Synopsis/Solicitation No. 140R6026Q0007

YT & CF Excitation System Upgrade Yellowtail and Canyon Ferry Dam in Fort Smith and Helena, Montana

FOR OFFICIAL USE ONLY

140R6026Q0007 2

Price Schedule

CLIN Description Quantity Unit of Measurement

Price per unit

Total

10 ECS2100 to DECS2100 Front End Retrofit for Canyon Ferry

3 Each $ $

20 ECS2100 to DECS2100 Front End Retrofit for Yellowtail

4 Each $ $

30 Optional BCM-2 for Canyon Ferry 3 Each $ $

40 Optional BCM-2 for Yellowtail 4 Each $ $

Total $

a) Offer will be considered for award on the above Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

b) Offer is subject to the terms and conditions of this solicitation.

140R6026Q0007 3

STATEMENT OF WORK

1.0 Background

The Canyon Ferry and Yellowtail Powerplant generating units both utilize a static excitation system. The Canyon Ferry excitation system is Eaton ECS2100 model and was installed in 2011. The Yellowtail excitation system is a Cutler Hammer ECS2100 model and was installed in 2005. The existing front-end hardware is beyond the serviceable life and no longer supported.

2.0 Definitions

CO: Contracting Officer COR: Contracting Officer Representative HMI: Human Machine Interface IDP: Interactive Display Panel ECM: Excitation Control Module SIM: Sensor Input Module FCIM: Firing Control Interface Module BCM: Bridge Control Module

3.0 Principal Components of Work

The major portion of this work shall be furnishing all new components as outlined in this Statement of Work and delivering those components to site once all preliminary work and components are available and complete. Under coordinating schedules, the contractor removes all existing control components, installs the modern equipment, implement, and provide latest configuration and setting files, test, and commission the exciters for each generating unit at each facility. The contractor is to provide all labor, tools, parts, materials, designs, drawings, manuals, software, configuration files and transportation to and from Canyon Ferry and Yellowtail Powerplants.

4.0 Use of Site / Site Security

STATEMENT OF WORK

1.0 Background

2.0 Definitions

3.0 Principal Components of Work

4.0 Use of Site / Site Security

5.0 Existing Equipment

6.0 New Replacement Equipment Requirement

7.0 Statement of Work

8.0 Drawings

9.0 Safety

10.0 Special Work Permit

11.0 Schedule

12.0 Training

140R6026Q0007 4

A. The work is located at Canyon Ferry and Yellowtail Powerplant.

a. Canyon Ferry is located at 4000 Riverside Rd. Helena, MT 59602 approximately 20 miles east of Helena, in Lewis and Clark County, Montana.

b. Yellowtail Powerplant is located approximately 43 miles southwest of Hardin, in Big

Horn County, Montana.

B. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government.

C. Contractor authorized work hours:

a. Canyon Ferry Powerplant:

1. Monday through Thursday 6:30 a.m. to 5:00 p.m.

b. Yellowtail Powerplant

1. Monday through Thursday 7:00 a.m. to 5:30 p.m.

c. Alternate work schedules may be approved, including Friday and weekend work, with written notice provided 7 working days in advance when the proposed work is contemplated outside of the normally authorized work hours at each facility. Approval of requests are not a basis for future request approval.

d. Night work will not be allowed at either facility.

e. No work will be allowed during Federal holidays or Sundays at either facility.

D. Site Security Requirements:

a. At least 10 days prior to arrival provide a list of employees and/or vehicles arriving at the job site. Provide approved identification information for each employee and vehicle.

Update the list at least 10 days prior to arrival for any person or item not previously listed.

b. All contractor and subcontractor employees must be U.S. citizens or possess valid documentation authorizing them to work in the United States.

c. The Government may perform background checks on any or all workers and deny access to any worker.

d. All vehicles company owned and privately owned are subject to search. All company owned and privately owned equipment, bags, boxes, etc. are subject to search.

e. The Government will control access to the worksite to authorized persons with proper identification.

f. Privately owned contractor and subcontractor vehicles shall park at a site designated by the COR or a site designated representative.

g. In case of emergency, all contractor and subcontractor personnel will follow emergency instructions provided by the Reclamation Representative.

h. All firearms and dangerous weapons are prohibited in federal facilities by all persons not specifically authorized by Title 18, United States Code, Section 930.

i. Any violations of security requirements and/or restrictions may result in prohibiting contractor and subcontractor access to the federal facility at any time.

5.0 Existing Equipment

A. System configuration files and code will be made available after award to facilitate system retrofit. It is anticipated that a configuration file will exist for each component and unit.

B. Canyon Ferry (3-unit facility)

a. 3 separate excitation control systems (1 each generating unit)

b. Single channel configuration

c. Multi control board design

d. Utilize BESTCOMs

e. PanelMate HMI for IDP1500

f. Single bridge

140R6026Q0007 5

C. Yellowtail (4-unit facility)

a. 4 separate excitation control systems (1 each generating unit)

b. Dual channel configuration

c. Multi control board design

d. Utilize BESTCOMS

e. PanelMate HMI for IDP1500

f. Dual bridges

6.0 New Replacement Equipment Requirement

A. Control Module Design: Single B. Voltage Regulation accuracy minimum: 0.1% C. Utilize existing control board terminations and connectors.

D. Control module to fit within existing control board footprint without additional modification to equipment not being replaced.

a. Utilize retrofit L-bracket to ensure existing mounting provisions and cabling can be utilized.

E. Simulation Tool F. Autotuning of the PID controller G. IRIG-B signaling input and available time stamping H. Time Response performance screen

7.0 Statement of Work

It is the intent of this work to perform a front-end upgrade of the existing ECS-2100 voltage regulators to the DECS-2100 voltage regulators by retrofitting new control boards and HMIs on Yellowtail generator units 1-4 and Canyon Ferry generators 1-3. This may include the bridge control module(s). In addition to supplying the required hardware, software, and configurations, work will include removal of existing hardware, installation, commissioning, and training of new hardware. The existing bridge control module(s) for retrofit to the BCM-2 will be identified at the time of award. See section 11.0 Schedule as it pertains to availability of units to perform work.

This requirement must meet the following criteria:

A. Research of the existing Generator Control System to finalize Installation Details.

B. Provide the current version of Basler BESTCOMS™ Pro Controller configuration tool.

C. Replacement equipment must fit within existing equipment footprint that is to be replaced.

D. Auto tuning of control loops.

E. Must use existing rectifier bridge.

F. Compatible with existing analog to digital I/O boards.

a. Plug and play replacement.

b. Use of signaling converters in terms of media or protocol in order to facilitate retrofit with new hardware to be compatible with existing analog to digital, I/O is not permitted.

G. Removal of the existing ECS-2100 control equipment and installation of the new Basler Electric DECS-2100 Front-End Retrofit.

H. Supply any additional cabinet wiring which may be needed regarding the installation of the new Basler Electric Exciter System.

I. Provide the “Interface Design” of the new Systems including:

a. Provide all revisions to the existing Elementary System Drawing Package of the

Generator Control and Voltage Regulator Systems.

b. Connection details for all new devices as supplied by contractors are to be installed in the new Regulator Control Panel.

140R6026Q0007 6

c. System Connection Drawings.

d. Wiring Lists of wires to be removed, wires to be reused and new wires to be added.

e. Interface details for direct connection of the new excitation equipment to the existing

Control System and details on existing equipment to be removed from service.

f. Voltage Regulator Control System Settings.

g. Digital Documentation Package to include.

1. Instruction Manuals for all equipment of the new Basler Electric Systems.

2. As Built Digital Drawings (per above in items 9a – 9f), supplied in AutoCAD (dwg format).

J. Provide On-Site Turnkey Services by Basler factory trained Technical Expert regarding the

Installation, Connection and Interconnection of the new Basler Electric Systems.

a. Remove the ECS2100 equipment.

b. Install the new DECS-2100 Front-End retrofit in the existing exciter cabinet.

c. Provide System Checkout / Testing of all new equipment, devices and interconnection cables.

K. Provide System Startup Services

a. Shut-down (Unit at standstill) checks with external equipment – DCS, Remote Switches, etc.

b. Off-Line (Rated Speed No-Load) Set-Up and Testing of the new Voltage Regulator Control System.

c. On-Line (With Load) Set-Up and Testing of the new Voltage Regulator Control System L. Provide the “final” System Startup Report regarding the commissioning of the new Basler

Electric Type DECS-2100 System, including software settings/configurations.

M. On-Site Commissioning Tests

a. Pre-Excitation System Checks (Unit @ Standstill)

1. Wire Checks / Ground Checks of the new System

2. Control I/O Testing & Sequence Testing

3. Loss of PT Signal Transfer Testing

4. Excitation Simulation Checks (Dummy Load Test)

5. Current & Voltage Signal Injection

6. Unit Annunciation Alarm Checks

7. DCS Interface Checks

8. System “Trip” Tests

9. DECS Module Software Setup

b. Off-Line, Full Speed No-Load System Checks

1. AVR “Automatic Voltage Regulator” Start Sequence

2. FCR “Field Current Regulator” Start Sequence

3. AVR Step Response Testing & FCR Step Response Test

4. Off-Line OEL Overexcitation Limiter Stability Step Test

5. Saturation Curve Testing

c. On-Line System Tests

1. AVR Step Response Test & FCR Step Response Test

2. On-Line OEL Overexcitation Limiter Stability Step Test

3. UEL Under-excitation Limiter Settings & Stability Step Test

N. Install new configuration files and validate settings.

O. Test new configurations and settings.

P. Ensure functionality of install configurations, settings, and code where applicable before system startup and commissioning.

Q. Provide onsite technical assistance during system startup and commissioning.

R. Provide all as-left configurations, settings, files, and code following commissioning.

140R6026Q0007 7

S. Provide new nameplate for each cubicle door.

T. Provide training as required. See section 12.0

8.0 Related Drawings

A. Drawings are for informational purposes only.

B. See Appendix A of drawing list and drawings.

9.0 Safety

The Contractor shall comply with all federal, state and local laws and standards as well as the Bureau of Reclamation manual Reclamation Safety and Health Standards (RSHS). The Contractor should plan to download or view the electronic version of the RSHS manual at no charge from the Bureau of Reclamation web site at:

https://www.usbr.gov/ssle/safety/RSHS/rshs.html

The required safety documents are a written safety plan (site specific) and a job hazard analysis. These documents will be approved by the Government, prior to the start of onsite work. RSHS Appendix A and Appendix B provide excellent descriptions of how to write a safety plan and how to write a job hazard analysis. The site safety plans shall be submitted at least 90-days before site work is to start.

The contractor will be required to participate in each facility’s hazardous energy control program (F-HECP). Program documentation and material will be made available after award.

At the beginning of the site work (each facility separate), the contractor will be provided an orientation by a Bureau representative on the F-HECP Lockout/Tag procedure.

Prior to commencing work the contractor will be required to complete a Special Work Permit (SWP). This will be completed in conjunction with a Bureau representative. The SWP will detail the specific equipment that is intended to be worked on. Due to the coordinating schedules covering multiple units and facilities, there will be multiple SWP throughout the execution of the work.

10.0 Contractor Qualifications

Must be Basler factory trained technicians to perform all work. The technicians should be able to provide Basler certifications or Basler Identification.

11.0 Special Work Permit

At each powerplant location the powerplant supervisor and powerplant operator will prepare a special work permit regarding the site work. The contractor will be required to sign and abide by the instructions in a special use permit spelling out what areas of the power plant and dam the contractor will be allowed to work in. It is critical that the contractor remain in work areas necessary to accomplish the work requirement. The special use permit will also identify any unusual hazards that might exist in the construction areas.

In the case of a fire alarm, drill or actual fire, all contractor personnel must report to the designated muster area.

12.0 Schedule

Work to be performed is to be coordinated with planned unit outages. Unit outages and sequencing may change after award. It is anticipated that only one unit will be available per week to facility commissioning and startup. Government may adjust outages and unit work to facilitate https://www.usbr.gov/ssle/safety/RSHS/rshs.html

140R6026Q0007 8 up to 2 units at a time based on request by contractor and after demonstrating successful commissioning and startup functions. It is not anticipated that unit commissions at each facility can or will occur within a single week.

Installation Month 1 Month 2 Month 3 Month 4 wk 1 wk 2 wk 3 wk 4 wk 1 wk 2 wk 3 wk 4 wk 1 wk 2 wk 3 wk 4 wk 1

Canyon Ferry Install - 1st Install - 2nd Install - 3rd

Yellowtail Install - 1st Install - 2nd Install - 3rd

Install - 4th

13.0 Training

A training class shall be provided after the retrofits have all been completed and the equipment returned to operational state. This training shall be hosted once at Yellowtail and once at Canyon Ferry. The training shall accommodate up to 8 individuals at each location, minimum. Training shall minimally address the following topics:

A. DECS2100 Equipment overview B. Functionality and detail description of the individual components C. Theory of Operation D. Interactive Display Panel screen access, navigation, features, descriptions of function, alarms and control actions.

E. Maintenance functions and schedules associated with new hardware.

F. BestCOMs Software

a. Overview of the software and purpose

b. Navigation of the software for routine tasks

c. Connecting to the hardware

d. Troubleshooting and configuration

e. Simulation and Testing

Delivery Information Supplies shall be FOB destination and delivered/set up within 90 days after award to the following addresses:

Yellowtail Dam Route 210 Fort Smith, MT 59035

Canyon Ferry Dam 7700 Canyon Ferry Road Helena, MT 59602

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR

(JUL 1996)

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

DIAR 1452.224-1 PRIVACY ACT NOTIFICATION (JUL 1996) (DEVIATION)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of1974, Public Law 93-579, December 31,1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

Applicable Department of the Interior regulations concerning the Privacy Act are set forth in 43 CFR 2, subpart D. The CFR is available for public inspection at the Departmental Library, Main Interior Bldg., 1849 C St. NW, Washington DC, at each of the regional offices of bureaus of the Department and at many public libraries.

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item https://www.acquisition.gov/far https://www.acquisition.gov/diar contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email:

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition

Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention. The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health

Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and

(c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

https://www.ipp.gov./ mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.usbr.gov/safety/rshs/index.html http://www.osha.gov/

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting

Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN

FEDERAL BUILDINGS AND FEDERALLY CONTROLLED FACILITIES -- BUREAU OF

RECLAMATION (NOV 2022)

When accessing Federal buildings and federally controlled facilities under this contract, contractor employees shall comply with the Safer Federal Workforce Task Force’s current guidance for COVID-19 workplace safety protocols for Federal agencies at https://www.saferfederalworkforce.gov/.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR

2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

https://www.saferfederalworkforce.gov/

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities.

Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the

COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S.

For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act.

Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

http://www.usbr.gov/recman/DandS.html#sle

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition.

Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer.

No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

--- End of Addendum to 52.212-4---

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (

31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)). The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with

Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[ ] (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900

[ ] (6) [Reserved].

[ ] (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

[ ] (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117, section 743 of Div. C).

[X] (9) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

[ ] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

[ ] (11) (i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec

2023) ( Pub. L. 115–390, title II).

[ ](ii) Alternate I (Dec 2023) of 52.204–30.

[X] (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[X] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

[ ] (14) [Reserved]

[ ] (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

[ ] (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct

2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

[ ] (17) [Reserved]

[X] (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

[ ] (ii) Alternate I (Mar 2020) of 52.219-6.

[ ] (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

[ ] (ii) Alternate I (Mar 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[ ] (21) (i) 52.219-9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (Nov 2016) of 52.219-9.

[ ] (iii) Alternate II (Nov 2016) of 52.219-9.

[ ] (iv) Alternate III (Jun 2020) of 52.219-9.

https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_209_6

[ ] (v) Alternate IV (JAN 2025) of 52.219-9

[ ] (22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C.

644(r)).

[ ] (ii) Alternate I (Mar 2020) of 52.219-13.

[ ] (23) 52.219-14, Limitations on Subcontracting (OCT 2022) Limitations on Subcontracting (Oct

2022) (15 U.S.C. 637s).

[ ] (24) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[ ] (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-

Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C.657f).

[X] (26) (i) 52.219-28, Post award Small Business Program Representation (JAN 2025) (15 U.S.C.

632(a)(2)).

[ ] (ii) Alternate I (MAR 2020) of…