C05_01_140R2023Q0142_-_Solicitation.pdf

Solicitation No.140R2023Q0142

Nimbus Fish Hatchery Terminal Structure Slide Gate System Repair

Central California Area Office (CCAO)

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TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1442)

SECTION B - Pricing Schedule

SECTION C - Statement of Work

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION L - Instructions, Conditions and Notices to Offerors

SECTION M - Evaluation Factors for Award

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFQ)

0040637045

Bureau of Reclamation

Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Bureau of Reclamation - Interior Region 10

2800 Cottage Way, Rm. E-1815 Sacramento, CA 95825-1898 rgamo@usbr.gov

Ronald Gamo 916-978-4304

110/25/2023

140R2023Q0142

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

A. Nimbus Fish Hatchery Terminal Structure Slide Gate System Repair

B. Work Site Location: Work is located at the Nimbus Fish Hatchery, Gold River, CA.

C. Estimated Price Range: $25,000.00 to $100,000.00.

D. Set-aside Information: This requirement is being procured under Simplified

Acquisition Procedures, Federal Acquisition Regulation (FAR) Part 13.

NAICS Code: 237110 and applicable size standard $45 million.

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

7 255 calendar days and complete it within ________________ ________________ calendar days after receiving

Section F

09/27/2023

NSN 7540-01-155-3212

x x x x

___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 8/2014)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

___________ copies to perform the work required are due at the place specified in Item 8 by

X

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Abelardo Lopez

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 8/2014) BACK

Continued...

R20

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140R2023Q0142

00010 Nimbus Fish Hatchery Slide Gate Repair

Pricing Schedule: CLIN 1-3

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Section B - Supplies and Services and Prices "AU" - Activity Unit is used solely for the purpose of allowing progress payments under the Department of Interior's Financial Business Management System

(FBMS).

1 AU

Nimbus Fish Hatchery Terminal Structure Slide Gate System Repair Nimbus Fish Hatchery, California Solicitation No. 140R2023Q01042

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PRICE SCHEDULES

(a) Quotes will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Quotes are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory

Work, for CLIN 0010.

B.2 DEFINITIONS

(a) CLIN – Contract Line Item Number.

CLIN Section Supplies or Services Quantity and Unit

Unit

Price

Amount

0010 WBR

1452.232-81

Mobilization

& Preparation

For the lump sum of $

0020 C - SOW Construction Nimbus Fish

Hatchery Slide Gate Repair For the lump sum of $

0030 C - SOW Design Nimbus Fish

Hatchery Slide Gate Repair For the lump sum of $

TOTAL FOR PRICE SCHEDULE $ ______________

Nimbus Fish Hatchery, California Solicitation No. 140R2023Q01042

Price Schedule

B - 2

B.2. Prevision:

WBR 1452.236-85 INSTRUCTION FOR MOBILIZATION AND MAR 2022

PREPARATORY WORK SCHEDULE LINE

ITEM – BUREAU OF RECLAMATION

The Contracting Officer estimates that the Section B Mobilization and Preparatory Work schedule line item should not exceed 10 percent of the total bid price. Your attention is directed to contract clause WBR 1452.232-81 Payment for Mobilization and Preparatory Work, which reflects how the Government will pay for this line item, including how payment will be made when the price bid for this schedule line item is higher than the percentage stated herein.

END OF SUPPLIES OR SERVICES AND PRICES

Terminal Structure Motor Operated Slide Gate Repair and Refurbishment Nimbus Fish Hatchery, Gold River, California

Statement of Work

1. Background

a. General Description:

i. The Terminal Structure (TS) supplies water to the Nimbus Fish Hatchery (NBF) and the

American River Fish Hatchery. The NBF uses this water as the primary water supply for their Hatchery 1 & 2 buildings.

ii. The TS is a steel reinforced water tower that regulates pressure through automated water elevation control through a 48-inch slide gate. The slide gate function is necessary for fish rearing operations at the NBF. Without proper function of this slide gate there is increased risk of mortality for Chinook Salmon and Steelhead Trout during their respective spawning and rearing schedules.

iii. The 48-inch slide gate valve regulates and isolates supply water into the TS. Currently, a separate programmable logic controller (PLC) controls the slide gate motor operator, using water level readings from a transducer installed in the TS. The controls keep the water level in the TS at the normal operating levels, which may vary daily depending on water level elevation of Lake Natoma.

iv. The 48-inch slide gate was recently replaced (2021) but the existing motor operator was reused.

b. Deficiency:

i. The TS 48-inch Slide Gate was recently out of service. The motor operator malfunctioned and has left the Hatchery without the ability to operate the gate in “Local”, “Remote”, or with the manual handwheel. The Hatchery has been using a backup water supply valve configuration as their primary means of water supply, but that is not a long-term solution.

ii. The brass nut within the motor operator has failed twice before: once in service after new installation of an automated system, and after the drive stem and drive nut were replaced.

They failed due to excessive friction during opening and closing while in service, which is believed to be due to a misaligned, non-level pedestal. The motor operator also gave error codes indicating IE MWG Error and a Torque Limit Exceeded.

iii. The automated PLC system is overly complicated for the application, operation, and maintenance.

2. Scope of Work

a. Investigation, repair and replacement services are needed on the 48-inch slide gate motor operator system at the NBF.

i. Mobilization

The contractor shall submit a Site Use Plan prior to mobilizing on site. This shall include but is not limited to a plan view drawing/image of the work area, identification of construction areas, vehicle storage areas, water drainage locations if sump pumps are used, public access barrier/exclusion plan, construction vehicle routing plan, declaration and specifications of heavy equipment to be used for this job, and contractor parking if not in the public parking lot. This Site Use Plan shall be approved by Reclamation prior to the start of work.

The contractor shall assemble a Site Safety Plan. This document address all site safety issues, like Confined Space Access, Public Safety, site assessment of hazards and mitigations, etc.

Note that there are overhead powerlines near the construction zone. As applicable, indicate the use of cranes and other heavy machinery necessary to perform the work. The contractor shall use caution and best practices to address this hazard during construction. Additionally, the Contractor shall prepare a Job Hazard Analysis (JHA) for all activities.

This is a public use area with parking, bike/running paths, and recreation. The work area will be visible to the public. The contractor shall be responsible for ensuring public safety for the full duration of construction. This includes but is not limited to public access barriers to notify and in some cases prevent the public from accessing the site. An impact to public use areas require coordination with Reclamation and CDFW; for example, if the bike path must be closed or redirected then there is an impact to the public and this must be coordinated with all parties. Refer to Section 5 for specific deliverables.

Some heavy equipment and materials can be stored behind the locked chain-link fence that surrounds the TS. Any material stored onsite shall be done at the risk of the Contractor.

ii. Clearance Placement

A system clearance (Lock Out Tag Out) is required to make this space safe for personnel to perform work. It is a Permit Required Confined Space. The contractor shall take all necessary OSHA, RSHS, and FIST 1-1 (Reclamation Lock Out Tag Out Policy) precautions before performing the work. This includes but is not limited to providing a Clearance

Request, Job Hazard Analysis (Safety Plan), the Start Date of the clearance, the End Date of the Clearance, all reference documentation used to determine safe acc

A previous clearance to access the space inside of the TS shows the following clearance points. The contractor shall be responsible for ensuring that all clearance points are relevant to isolating hazardous energy and ensuring the safety of personnel performing the work.

Reference Clearance No. C-19-NB-40 – Fish Hatchery 42” Motor Operated Slide Gate

• Verify Terminal Structure is dewatered and no in-leakage

• Open & Lock Disconnect Switch for 42” Gate Operator on Terminal Structure

• Close & Tag V12 (42” knife gate) in Valve Yard

• Close and Tag V3 (Interconnect BFV)

• Close & Lock V15 (36” Knife Gate)

• Close & Lock V17 (30” BFV)

• Close & Tag V16 (BFV) in Valve Yard

• Confined Space Access Protocol (Test Air)

iii. Construction

The contractor shall be responsible for the disassembly, reassembly, and functional testing of the motor operator assembly. See Section 4 below for specific Contractor tasks.

iv. Project Closeout

1. The contractor shall a furnish a summary report of work performed. This includes but is not limited to the following:

a. Final Scope of major tasks accomplished.

b. Updated Construction Schedule reflecting actual dates the activities were performed.

c. Project Background from the contractor’s perspective

d. List of products, quantities, their manufacturer, and their part numbers used in this installation.

e. Manufacturers Specification Sheets of products used in this installation

Pictures of site conditions before construction, progress pictures during construction at milestone achievements, and site conditions after construction.

3. Objectives

a. If necessary, restore normal, automated, operation of the TS 48-inch Slide Gate:

i. The gate leaf is opened and closed by a rising threaded drive stem coupled to a solid gate stem and gear reduced motor operator.

ii. The gate slides within the two gate guides, anchored to the concrete TS wall.

iii. The gate frame is grouted to the TS concrete wall, which makes up the stationary sealing surfaces.

b. Simplify the design and operation of the water-level transducer-PLC-motor operator system:

i. The water-level transducer-PLC-motor operator system is overly complicated and needs simplification.

c. Integrate an alert system to notify hatchery staff of system malfunction.

4. Tasks

a. Replace the existing pedestal and ensure pedestal is level and properly aligned with stem in order to avoid excessive friction.

b. Inspect the existing TS 48-inch Slide Gate, including all stainless-steel parts (gate leaf, gate frame, gate guides, a solid stem and coupling, and stem guides), and confirm its proper alignment and function.

1. 48 x 48-inch Waterman SS-251-1 Slide Gate, non-self-contained. Serial No.

M035612-20-0282. See Manufacture Drawing RB 20-0282.

c. Replace the existing TS water level transducer and cable, and connect directly to existing AUMA actuator.

i. The TS water level transducer shall be replaced and used to control the percent opening of the

48-inch Slide Gate, to maintain normal operating water level, by direct connection and communication with the existing AUMA actuator.

d. Install alarm system that notifies hatchery staff if water level in the TS is not within normal operating levels.

i. Contractor shall coordinate with hatchery staff to determine the normal operating levels.

e. Inspect and replace, if necessary, the stem guides or stem guide bushings.

f. Follow Manufacturer’s instructions to check, adjust, and align the 48-inch Slide Gate as installed:

i. Vertical plane,

ii. Square and plumb,

iii. Vertical gate guides parallel,

iv. Seat/seal clearances to maintain consistent seal compression across the full width of gate, and

v. Mounting hardware torque

g. Align the solid stem and stem guides to the gate leaf/gate frame.

h. Furnish all other necessary hardware and materials to completely restore normal Hatchery operations of the 48-inch Slide Gate, such as pedestal anchor hardware and grout.

i. Contractor to furnish all lifting equipment and rigging to safely remove and replace the furnished parts.

j. Procure a spare AUMA motor operator:

i. AUMA Model No. AC 01.2

ii. Gearbox Model No. SAR 16.2-FA16

k. Safety and Communication

i. The Contractor shall provide first-aid kits in accordance with RSHS Section 5. A direct line of communication via telephone land line, cellular telephone, mobile telephone, or radio with local medical services must be established during all operation times. First-aid and communication services must be available for providing emergency aid to employees.

ii. The Contactor shall employ an Onsite Safety Representative (OSR). The OSR must be designated prior to the start of construction and can be supervisory employee, with appropriate level of safety-related training and experience. Safety responsibility may be adjunct, collateral or ancillary to their duties. The OSR shall be present during any and all construction activity.

The OSR is responsible for the implementation of the Contractor’s Safety Program and correcting unsafe acts as they occur. The OSR must have completed, at a minimum, an OSHA recognized 30-hour Construction Safety Training program and has a minimum of 3 years of experience on similar projects in size and complexity to this contract. Experience should show dealing with the day to day operations and functionality of equipment operations not just occasional safety inspection site visits.

iii. Develop Job Hazard Analysis for each distinct phase of work. Work shall not begin on the respective phase of work until a JHA is acceptable to the Contracting Officer’s Representative

(COR) and shared with all construction employees. When violations of safety and health requirements are called to Contractor’s attention by the CO or COR, immediately correct the condition to which attention has been directed. Either oral or written notice shall be deemed sufficient. In accordance with RSHS Section 3.8, report all accidents to the COR.

iv. Participate in a Contractor Safety Program Review meeting, according to RSHS Section 3.4.1, prior to mobilization. If applicable, include subcontractor management representatives. At this meeting, representatives from the Contractor with requisite knowledge and the job shall:

confirm access, discuss the project, address environmental and safety issues, and address any questions that may arise. Coordinate meeting date with COR at least 7 days before meeting.

v. The Contractor shall comply with the safety requirements given by RSHS and OSHA Manuals for all onsite activities. The Contractor shall conform to the most stringent requirement having jurisdiction in cases of conflict between these guidelines.

l. Environmental Controls

i. The Contractor shall use methods and devices to prevent, control, and otherwise minimize atmospheric emissions or discharges of air contaminants. The Contractor shall not operate equipment and vehicles that show excessive exhaust gas emissions until corrective repairs or adjustments reduce such emissions to acceptable levels.

ii. The Contractor shall comply with Federal, State, local laws and regulations, and RSHS, including those of the CARB and SMAQMD. The Contractor shall conform to most stringent requirement having jurisdiction in cases of conflict between specifications, regulatory requirements, and RSHS.

iii. The Contractor shall control waterway pollutants by use of sediment and erosion controls, wastewater and stormwater management controls, construction site management practices, and other controls including State and local control requirements.

iv. The Contractor shall be responsible for obtaining all permits and licenses necessary for the demolition and disposal of all debris and waste in accordance with all local, state and Federal regulations relative to this project.

m. Traffic Controls

i. The Contractor shall provide cones, delineators, barricades, flasher lights, danger signals, signs, and other temporary traffic control devices as required to protect work and public safety during mobilization, construction, and post-construction activities meeting MUTCD requirements. The Contractor shall provide flaggers and guards as required to prevent accidents and damage or injury to passing traffic (CDFW work vehicles, bicyclists, joggers, and vehicles used by people using the nearby trails, etc.). Contractor shall submit a traffic control plan in accordance with Section 5.e The Contractor shall maintain traffic flow and conduct construction operations to minimize obstruction and inconvenience to public traffic.

The Contractor shall protect roads closed to traffic with effective barricades and warning signs and illuminate barricades and obstructions from sunset to sunrise. The Contractor shall remove traffic control devices when no longer needed.

n. Contractor Site-Use

i. The Contractor shall be given two (2) use areas, and parking shall be allowed on site as coordinated by the COR. See drawing 485-208-60211 for locations of both Contractor use areas. Contractor shall coordinate access to worksite and use areas with the COR prior to submittal of the Site Use Plan.

ii. The Contractor shall clean all equipment in accordance with Reclamation Technical

Memorandum No. 86-68220-07-05 “Inspection and Cleaning Manual for Equipment and

Vehicles to Prevent the Spread of Invasive Species”, prior to delivery to the worksite. COR will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

iii. Restore Contractor use areas to pre-construction condition or better.

iv. See Section 12 for additional site-use information.

v. See applicable information under Section 5.c and 10.c.

o. Furnish and Install

i. The Contractor shall provide all materials, labor, equipment, and personnel required for the timely completion of work in accordance with Section 5.

ii. Transport, handle, store and protect manufactured products in accordance with manufacturer’s instructions. Remove and replace damaged items with new items at Contractor’s expense.

iii. Provide type and quality described in this SOW.

iv. Furnish new materials conforming to reference standards unless otherwise specified.

v. For materials not covered by this SOW, furnish materials of standard commercial quality. If materials to be used deviate from or are not covered by recognized specifications and standards, submit, for approval, justification for and exact nature of the deviation, and complete specifications of materials proposed to use.

vi. Make parts accurately to standard gauge where possible.

vii. Use unified screw threads conforming to ASME B1.1 or B1.20.1 for threads, including but not limited to those of bolts, nuts, screws, taps, pipes, and pipe fittings.

viii. Permanently mark fasteners with a symbol identifying the manufacturer and with symbol(s) indicating grade, class, type, and other identifying marks in accordance with reference or applicable standard.

ix. Install products in accordance with manufacturer’s recommendations unless otherwise specified.

x. Final inspection and acceptance of materials will be made only at the jobsite after installation and testing.

p. System Demonstration

i. The demonstration shall be on-site and be coordinated with the COR and CO. The COR to provide a list of personnel required to attend the on-site demonstration. The contractor to provide four hand out copies of training documentation/SOP available during the demonstration. The The Government may provide comments during or after the demonstration event. The contractor will revise and submit the finalize demonstration document upon the receipt of Government’s comments.

5. Deliverables

a. Design/Cut Sheet Requirements: 100 percent design documents or product cut-sheets shall be submitted and approved by the COR and Contracting Officer prior to material procurement. The contractor is responsible to correcting all deficiencies identified in paragraph b, section 1, and all elements within this contract, Federal Code and State Code regulations. The contractor is responsible for all design elements to ensure the success upon final deliverable of the terminal structure gate system. Design elements to include but not limited to the following:

i. Equipment Product Information

ii. Site Layout Drawing

iii. Equipment System Schematic

b. Material Procurement

The contractor shall consider the lead time for all material components required for completing this work and plan for procurement accordingly so that all required material components are on-hand when work begins.

c. Provide Operation and Maintenance (O&M) Manual to show details for future preventative and corrective maintenance, including:

i. Installation instructions,

ii. list of replacement parts,

iii. manufacturer recommended preventative maintenance and frequency, and

iv. technical drawings and electrical/control schematics with final manufactured dimensions.

v. Documents must be delivered to COR at or before equipment on-site testing and commissioning.

1. Receipt of O&M Manual must be submitted with contract invoicing.

vi. System Demonstration Documentation / Standard Operation Procedures (SOP)

d. Site Specific Safety Plan and List of JHAs

i. Submit Safety Plan

1. The Contractor shall submit a written safety plan covering all aspects of the onsite activities associated with the proposed work/contract. Indicate/show plans to perform all work tasks outlined in the scope and herein the deliverables section. See Section 3 and

Appendix B of RSHS for detailed safety plan requirements. In addition, the Contractor shall submit JHAs and shall participate in joint JHA field meetings with Reclamation prior to the start of any onsite activities. See Sections 3 and 4 of the RSHS for specific requirements. No work shall proceed without an approved safety plan and list of JHAs.

e. Security Requirements

i. Submit List of Employees and Vehicles:

1. Provide list of employees that will be present on the job site:

a. Include duration and frequency on-site.

b. Include company affiliation and title/classification.

2. Provide vehicle license plates, models and makes, and colors.

f. Site Use Plan

i. Submit Site Use Plan:

1. The contractor shall submit a Site Use Plan prior to mobilizing on site that shows use location and extent of impact. Site Use Plan shall include but is not limited to the following:

a. Plan view drawing/image of the work area.

b. Identification of construction areas.

c. Contractor vehicle storage/parking areas, temporary roads, haul routes, and fuel and oil storage areas.

d. Construction vehicle routing plan.

e. Declaration and specifications of heavy equipment to be used.

f. Water drainage locations if sump pumps are used.

g. Public access barrier/exclusion plan.

h. Utilities including air, power, and water lines; fire hydrants; and compressor station.

i. First-aid and medical facilities.

j. Areas for processing and temporarily storing waste materials from construction operations.

2. Describe methods to protect, and repair if damaged, existing site features and utilities at or near jobsite.

3. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

4. This Site Use Plan shall be approved by Reclamation prior to the start of work.

g. Traffic Control

i. Submit Traffic Control Plan:

1. The Contractor shall submit a traffic control plan showing all egress routes, road crossings, and travel routes, including bike paths and pedestrian routes.

2. Include locations of signs, lights, barriers, flaggers, or other necessary traffic control measures in accordance with MUTCD requirements for all mobilization, construction, and demobilization activities.

h. Safety Data Sheet

i. Submit Safety Data Sheets:

1. The Contractor shall submit a complete LHM and SDS for all materials delivered on site.

If additional materials are scheduled to be delivered after the initial approval of the LHM and SDS, provide an updated submittal revision with revision number and identified new materials. Do not deliver hazardous materials to jobsite which are not included on original or updated LHM and SDS before receipt of updated LHM and SDS by COR. SDS and

LHM shall meet requirements of RSHS.

i. Warranties

i. Submit Warranties:

1. For all work, provide warranties in accordance with the clause at FAR 52.246-21

“Warranty of Construction."

2. Submit a bound and indexed notebook containing written warranties obtained, required, or furnished under the contract. Prepare complete list of warranted products, equipment, materials, processes, and other warranted items. Fully execute and deliver this list to the

CO prior to final acceptance of contract work. Provide the list in the format of Table 1:

Table 1 – Warranty List Format

Warranty List

SOW Section Warranted Items Warranty Period

Dates

Point of Contact

6. Government-Furnished Property

a. The Government Furnished Property will be slide gate and motor operator parts that require replacement or refurbishment and are used for measurement during refurbishment.

ii. Request the needed parts from the COR.

7. Contract Changes

a. Additional services required by changes in mission assignments must be documented by a written contract modification. If the contractor receives a request from Reclamation personnel directing or requesting work that the contractor believes is not within the terms of the SOW or the contract, then the contractor must notify the Contracting Officer (CO) of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a CO.

8. Place of Performance

Nimbus Fish Hatchery

2001 Nimbus Rd.

Gold River, CA 95670

9. Period of Performance

b. Period of Performance (POP):

i. 255 calendar days upon the receipt of the notice to proceed (NTP). Contractor to note construction shall be performed during July 15, 2024 through September 1, 2024.

ii. Period of performance to include preparatory work, approval of submittals, all onsite work, all site cleanup and restoration, as necessary. The onsite period of performance of this project shall be limited to 35 day(s), or as approved by the COR. The Contractor shall submit a schedule for approval of work activities.

b. Hours of Operations:

i. The Contractor is responsible for conducting business during the hours of normal operation of the Nimbus Fish Hatchery and Reclamation (refer to 9.b i-iii) in order to access the project area, which is secured with automatic, timed gates. The COR must be notified, in writing, 2 days prior to increasing the duration of the work shifts or weekend work. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed due to recognized holidays. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

ii. Business hours of the CDFW: 0700-1530 (operation of automated gate).

iii. Business hours of Reclamation: 0700-1700 (construction activities).

10. Construction workdays: Monday through Friday, unless approved by the COR. Site Conditions

a. Place of Performance

i. The work under this contract will be performed at Nimbus Fish Hatchery near Nimbus Dam in

Fair Oaks, CA. The address is 2001 Nimbus Road, Gold River, CA 95670.

b. Post Award Conference

i. A post award conference will be held prior to commencement of work. The Contractor shall meet with the contracting officer (CO), the designated COR, Safety Manager, Lead Designer, and Project Manager. The post award conference will provide the Contractor an opportunity to discuss and outline both the safety and work plans, ask any questions relative to the project and to review the proposed time schedule.

c. Security

i. Contractor Security Requirements:

a. The contract solicitation may delineate any applicable specific Contractor security requirements.

i. As such, Contractor personnel performing work under this contract shall meet the security requirements at the time of award and must maintain the level of security required for the life of the contract.

ii. The Contractor shall coordinate access for personnel, materials, and equipment with the COR prior to mobilization on site.

iii. The COR will need the names, company names (including subcontractors), position of each individual and dates and times each individual is expected on site at least five business days prior to any work conducted onsite. A list of vehicles used on site is also required at least five business days prior to any onsite work.

b. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

c. All vehicles entering the worksite may be subject to search by onsite security.

d. Coordinate access and provide security requirements to the COR 72 hours prior to inspection.

ii. Site Security:

a. The Contractor storage and use areas will be as denoted in drawing 485-208-60211.

Any material stored onsite shall be done at the risk of the Contractor.

iii. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be properly secured against vandalism.

d. Vehicular Access and Parking

i. The Contractor shall meet requirements established by jurisdictional authority for use of existing roadways and haul routes; including seasonal or other limitations or restrictions, payment of excess size and weight fees, and posting of bonds conditioned upon repair of damage. This includes compliance with applicable regulations for haul routes over public highways, roads, or bridges. Established roadways and parking areas are available for

Contractor's use subject to existing restrictions and approval of the COR.

a. The Contractor shall promptly repair ruts, broken pavement, potholes, low areas with standing water, and other deficiencies to maintain road surfacing and drainage in original or specified condition.

11. Government Facilities

a. Contractor Area of Work

i. The Contractor shall provide all labor, materials, equipment, and permits necessary to complete the requirements outlined in this SOW and in Reclamation-approved submittals. The items/deliverables provided above are effectively submittal/technical requirements to be provided/complied by the Contractor and will require approval by the COR prior to any work starting on site. See applicable information under Section 10.3 Security above. The Contractor shall be given an adequate work area, and parking shall be allowed on site as coordinated through the COR and upon approval of all submittals.

b. Permit to Work

i. The Contractor shall apply for and receive a CCAO Permit to Work prior to mobilization or any on-site work. The Permit to Work process is the CCAO’s methodology of ensuring work at the local site is communicated to impacted personnel and is in compliance with Reclamation policies and procedures.

ii. Permit to work will not be issued until all of the following Contractor submittals, listed in

Section 5, have been received and approved by the Government:

1. Site Specific Safety Plan and List of JHAs

2. Site Use Plan

iii. The Contractor shall assure that only approved workers, Government personnel, construction vehicles, and equipment will have access to the jobsite.

c. Facilities

i. The Government will provide an accommodating work area as indicated in Section 9.0 above.

d. Utilities

i. Contractor shall provide required electrical power for construction, provide generators and other electrical equipment and facilities required for obtaining power and distributing power to points of use. The Contractor shall remove temporary equipment and facilities upon completion of work.

ii. There will be no restroom facilities available on site. No potable water is available. Portable toilets with hand washing facilities, water, power, extension cords and like shall be provided by the Contractor.

iii. The Contractor shall provide water required for construction purposes. The Contractor shall remove temporary equipment and facilities upon completion of work.

12. Applicable Publications/Standards/Codes

a. References

i. All references below are to be the current adopted edition at the time of solicitation for this contract.

1. Bureau of Reclamation (Reclamation)

ii. Reclamation Safety and Health Standards (RSHS), available online at:

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

iii. Reclamation Technical Memorandum No. 86-68220-07-05, Inspection and Cleaning

Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species

iv. Facilities, Instructions, Standards, and Techniques Volume 1-1 (FIST 1-1), available online at: https://www.usbr.gov/power/data/fist/fist1_1/FIST_1-1.pdf

2. Federal Highway Administration (FHWA)

v. MUTCD, Manual on Uniform Traffic Control Devices

Available online at https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm

3. Occupational Safety and Health Administration (OSHA)

vi. 29 CFR Part 1910, OSHA General Industry Standards

vii. 29 CFR Part 1926, OSHA Construction Industry Regulations

13. Contractor Performance Assessment

a. Performance

i. The COR will be the primary individual to monitor and/or assess the Contractor’s work and will report any deficiencies to the CO as appropriate. The COR is responsible to ensure that all technical requirements of the contract and this SOW are met. As such, the COR may be asked to provide input to the CO regarding the Contractor’s performance during the course of the contract, and during the close-out phase in which the Contractor may receive a final evaluation of their work.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html https://www.usbr.gov/power/data/fist/fist1_1/FIST_1-1.pdf

14. Attachments

a. List of Reference Drawings

i. 485-208-1592 Nimbus Fish Hatchery Location Map

ii. 485-D-1054 Nimbus Fish Hatchery Water Supply Pipeline – Profile and Alignment

iii. 485-D-1066 Nimbus Fish Hatchery Water Supply Pipeline – Terminal Structure and Venturi

Meter

iv. 485-D-1104 Nimbus Fish Hatchery Water Supply Pipeline – Terminal Structure – 42” x 42”

Slide Gate

v. 485-D-1108 Nimbus Fish Hatchery Water Supply Pipeline – Terminal Structure – 42” x 42”

Slide Gate – Float Control

vi. 485-208-1158 Nimbus Fish Hatchery Terminal Structure Bypass – Plan and Section

vii. 485-208-965 Nimbus Fish Hatchery Modification Phase 1 – Terminal Structure Addition –

Plan and Section

viii. 485-208-966 Nimbus Fish Hatchery Modification Phase 1 – Terminal Structure Addition –

Section and Details

ix. 485-218-703 Nimbus Fish Hatchery Automatic Gate Control Water Supply Structure –

Schematic and Wiring Diagram

x. RB-20-0282 48 x 48 Waterman Model SS-251-1 Slide Gate

15. Figures

Figure 1 Newly installed 48-inch Slide Gate inside the Terminal Structure at the Nimbus Fish Hatchery

Figure 2, Closer view of 48-inch Slide Gate

Figure 3, Stem Guides and Coupling with Slide Gate at 100% open limit.

Figure 4, Slide Gate Nameplate

Figure 4, AUMA Gearbox Nameplate

Figure 5, Slide Gate Motor Operator

Figure 6, Pedestal with shims

Figure 5, Stem above Drive Nut; failure due to excessive friction

Figure 8, Motor Operator Nameplate

Figure 9, Existing PLC (shows water level transducer extending vertical from chamber into bottom of PLC)

Solicitation No. 140R2023Q0142 j

D-1

SECTION D - PACKAGING AND MARKING

There are no clauses in this section.

E-1

SECTION E - INSPECTION AND ACCEPTANCE

Clause

Title

Date

52.246-12

Inspection of Construction

AUG 1996

F-1

SECTION F - DELIVERIES OR PERFORMANCE

Clause

Title

Date

52.242-14

Suspension of Work

APR 1984

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND APR 1984

COMPLETION OF WORK

The Contractor shall be required to

(a) commence work under this contract within 255 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 30 calendar days after the date the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

FAR 52.211-12 LIQUIDATED DAMAGES – CONSTRUCTION SEP 2000

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $2,100.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 This contract shall be administered by the California Great Basin Regional Office, 2800

Cottage Way, Sacramento, California 95825-1898.

G.2 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS SEP 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

The COR will be named at time of award.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

G-2

G.3. WBR 1452.201-80 CONTRACTING OFFICER’S MAY 2018

REPRESENTATIVE’S AUTHORITIES

AND LIMITATIONS – BUREAU OF

RECLAMATION

(a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting

Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting

Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the

Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the

COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the

Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting

Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the

Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction

G-3 is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

H-1

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 - INTERMEDIATE MILESTONES AND LIMITATIONS

A) The information provided below refers to the time period specified in FAR Clause 52.211-10 located in Section F of this solicitation.

a) The contractor shall complete all work in accordance with Section F and in accordance with all sections in the SOW.

B) WBR 1452.242-80 POSTAWARD CONFERENCE—BUREAU MAR 2022

OF RECLAMATION

(a) Prior to the Contractor starting work, a post-award conference (as described in FAR

Subpart 42.5), will be convened by the contracting activity or contract administration office.

The Contractor's Project Manager shall attend the conference. If the contract involves subcontractors, a representative of each major subcontractor is also required to attend.

(b) The conference will be held by conference call.

(c) The Contracting Officer and the Contractor will agree to the date and time of the conference after award of the contract. In event of a conflict in schedules, the Contracting

Officer shall establish the date for the conference.

(d) The Contractor shall include any associated costs for attendance at the conference, in its quote.

e) (End of clause)

I-1

SECTION I - CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far (FAR 52.XXX-XX formatted clauses)

FAR Clauses Title Date

52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009

JUN 2010

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-1 Approval of Contract DEC 1989

52.204-2 Security Requirements. MAR 2021

52.204-9 Personal…