C04n Attachment 11 Section 508 Word QuickCard 2017 1284LM26Q0117.pdf
PDF 299 KB Posted
- Attached to
- USDA Forest Service Land Management Integrated Resources (LMIR) BPAs Land Mgmt Plan for Greater Sage Grouse
- Solicitation number
- 1284LM26Q0117
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Microsoft Word Accessibility Quick Card providing best practices for creating accessible documents. It is not a federal contract opportunity document and contains no solicitation details, products, services, pricing, timelines, or contracting information.
The quick card outlines ten accessibility standards for Word documents: use document styles with headings and paragraphs; add descriptive alt text to images and objects; keep headings short and concise; name hyperlinks with meaningful text; maintain simple table structures without nested or merged cells; set clear column header rows in tables; avoid repeated blank characters that confuse screen readers; place objects inline with text rather than floating; avoid watermarks and background images; fill in document properties including title, subject, and author; and utilize the built-in Accessibility Checker tool. The resource directs users to mn.gov/mnit/accessibility for additional information on Word document accessibility standards published by Minnesota IT Services Office of Accessibility.
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• Use document styles
Use heading and paragraph styles to structure the document.
• Add alt text to images and objects
This includes pictures, clip art, charts, shapes, SmartArt graphics and embedded objects.
Use clear, concise terms. For example, “Person in wheelchair on ramp” may suffice rather than “Smiling woman in wheelchair posing on ramp.”
• Use short titles in headings
Keep headings short (fewer than 20 words or one line long). This makes it easy for readers to quickly navigate your document.
• Name your hyperlinks appropriately
Your link should contain meaningful text that reflects the link destination or subject, rather than simply saying “click here.”
• Use simple table structure
Avoid using nested tables, merged or split cells, or blank cells for formatting.
Follow these best practices to help ensure your documents are accessible. For more information on Word® document accessibility, visit mn.gov/mnit/accessibility
Accessibility Quick Card
Microsoft Word® http://mn.gov/mnit/accessibility
• Set column header rows in tables
Clear column headings provide context and assist navigation of the table contents. Bookmarks are also a useful tool.
• Avoid using repeated blank characters
Extra spaces, tabs and empty paragraphs can cause people using screen readers to repeatedly hear the word “blank.” Instead, use styles with formatting and indenting to create white space.
• Avoid using floating objects
Place objects in-line with text for easy navigation.
• Avoid watermarks
Watermarks and other background images may be hidden or confusing to people with vision or cognitive disabilities. Instead of using a watermark to identify a document as a “draft” or “confidential,” include the text in the document title or heading.
• Fill in document properties
In advanced document properties, enter title, subject, and author.
• Use the Accessibility Checker
This built-in tool will tell you about some possible accessibility issues in your document and give suggestions on how to correct them.
mn.gov/mnit/accessibility http://mn.gov/mnit/accessibility
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