C04b_Attach 2 SOW_12444026Q0142.pdf

Statement of Work and Specifications for

AFC Grounds Maintenance Alexandria Forestry Center, Supervisor’s Office

GENERAL INFORMATION

The Contractor shall provide all material, labor, tools, equipment, supplies, incidentals, supervision and OSHA safety measures to complete the work.

• The Alexandria Forestry Center (AFC) is a fully functional office and is open for business between the hours of 0800 am to 1630 pm Monday thru Friday, except for Federal Holidays.

• The Contractor is responsible to verify all measurements stated in this document. It is suggested that the Contractor visit the site prior to turning in a proposal.

• Hours of work shall be anytime between the hours of 0630 am and 1730 pm.

• It shall be the Contractor’s responsibility to determine if the grounds conditions prevent all work from being performed without damaging the AFC grounds. The AFC grounds has an irrigation system that is intact and fully functional, the Contractor shall take the necessary precautions to protect the system. The Contractor shall be responsible to repair any damage caused by their activities to the AFC Grounds.

• It is the intent of the AFC to have the grounds maintenance take place every week during the main growing season. A designated representative of the AFC will notify the Contractor by 1630 pm on the Monday of the week that grounds maintenance is not required. This notification will come in the form of a phone call to the Contractor followed up with a work order form emailed to the Contractor for completion and returned to the designated representative for acknowledgement.

• The AFC site is divided into seven sections. There are 12 acres at the site with 7.21 acres being maintained per this document. There is an additional 3.9 acres at the old LSU site which is also to be maintained per this document. The maintained area also includes the State of Louisiana Right of Way to each roadway adjoining the AFC site and the old LSU site.

• Toilet room facilities are available in Building 1 per attached site map. Check in with the receptionist.

• The Contractor shall designate in writing the Contractor’s Representative and any alternative Contractor’s Representatives for this work.

Grounds maintenance shall include mowing the grass as stated above.

• Before the mowing of the grass takes place the following shall be accomplished:

1. All liter and debris shall be picked up and placed in trash bags and secured closed at the top.

2. All tree limbs, branches and leaves that cannot be mulched up by the Contractor’s equipment shall be picked up. Leaves shall be placed in trash bags and secured at the top.

3. Picked up items from 1. and 2. above can be deposited into the dumpster with the lids on it located to the left of Building 13 per attached site map.

Items shall completely fit inside the dumpster with Contractor breaking down items until complete fitting occurs. The dumpster lids shall be in the closed position when this activity complete. Alternative is for the Contractor to haul picked up items off site and properly dispose of.

• Guards and grass deflectors shall be in place and in proper working position on all of the

Contractors equipment that are originally designed to have them. There are vehicles at the AFC site and it will be the responsibility of the Contractor not to damage any of these vehicles with their equipment while at the site. The Contractor shall notify the designated representative of the AFC if any damage occurs to a vehicle.

• The mowed length of the grass shall be at 3” in height and be verified with a tape measure upon request by a designated representative of the AFC.

• Steep areas and areas that cannot be mowed with a riding mower shall be mowed with a walk-behind mower or a gas trimmer. The sloped area in Section 6 shall be mowed with no use of a gas trimmer.

• If the grass clippings produced from the Contractor mowing operations start to build up and get excessive, then the Contractor shall rake up the grass clippings and then place them in trash bags and secure the top of the bags. The trash bags can be deposited into the dumpster with the lids on it located to the left of Building 13 per attached site map.

The dumpster lids shall be in the closed position when this activity complete. Alternative is for the Contractor to haul the trash bags off site and properly dispose of.

• Along with mowing of the grass, the Contractor shall perform edging & string trimming

1. Perform Landscape Bed Weeding in all Sections as requested.

2. Perform, at a minimum, one time in the Spring of the year and one time in the late Summer of the year, the Contractor shall trim the hedges, shrubs and bushes and then remove the trimmings in all Sections.

3. All items from above can be deposited into the dumpster with the lids on it located to the left of Building 13 per attached site map. Items shall completely fit inside the dumpster with Contractor breaking down items until complete fitting occurs. Items less than 12” in length shall be placed in trash bags and secured at the top. The dumpster lids shall be in the closed position when this activity complete. Alternative is for the Contractor to haul picked up items off site and properly dispose of.

• The designated representative of the AFC will notify the Contractor by 1630 pm on the

Monday of the week that the trimming is to be performed. This notification will come in the form of a phone call to the Contractor followed up with a work order form FS-6300- 12 emailed to the Contractor for completion and returned to the designated representative for acknowledgement.

• All concrete or asphalt walking and vehicular driving surfaces at the AFC site and the old LSU site shall be swept or air blown clean before leaving the site for the day. This also includes door mats at the entrances to all buildings. Debris from this operation is to be directed towards the grassy areas of each site and not towards vehicles located at each site.

Scope

The Contractor shall furnish all labor, supervision, transportation, equipment, tools, materials, fuel, personal protective equipment (PPE), supplies, disposal fees, and incidentals necessary to perform routine grounds maintenance services at the Alexandria Forestry Center (AFC), Supervisor’s Office, Pineville, Louisiana, in accordance with this Statement of Work (SOW).

The Alexandria Forestry Center serves as the administrative headquarters for the Kisatchie National Forest. Grounds shall be maintained in a clean, safe, and professional condition suitable for daily public visitation, employee use, official meetings, and special events.

Services include:

• Mowing

• Edging and string trimming

• Landscape bed weeding

• Shrub and hedge trimming

• Routine cleanup of grass clippings and maintenance-generated debris

• As-needed debris removal and disposal

Period of Performance

This is a request for quotes which will result in a firm-fixed price contract for a basic period of performance from date of award through September 30, 2027. This project is set-aside 100% for small business.

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 88)

This contract is a fixed price, requirements contract for a basic period of performance that shall begin October 1, 2026, and continue through September 30, 2027 plus four one-year option periods. Submission of an offer for the basic contract period constitutes an offer to perform in the Option Period(s), if exercised.

Site Visit

Offerors are encouraged to visit the project site prior to submitting a quotation. Site visits shall be coordinated with the Contracting Officer’s Representative (COR).

SYSTEM MANAGEMENT SYSTEM

To be eligible for an award, potential contractors must be in the SAM database.

INSTRUCTIONS TO OFFERORS

The following shall be returned with your quotation to be determined responsive:

Contractor’s Proposal Package which includes the following:

• SF-1449 (page 1)

• Schedule (page 2)

• Representations and Certifications

• Experience Questionnaire

• Contractor Information Sheet

SCHEDULE OF ITEMS - Please Quote For All 5 CLINs

CLIN Description Unit Cost

0001 Mowing EA

0002 Edging and String Trimming EA

0003 Landscape Bed Weeding (As Requested) EA

0004 Shrub and Hedge Trimming (As Requested) EA

0005 Debris Removal and Disposal (As Requested) EA

Note: The Government reserves the right to award one, multiple, or all Contract Line Items (CLINs). CLINs 0003 through 0005 are optional services and may be ordered only as funding allows.

CONTRACTOR REQUIREMENTS

The Contractor shall:

• Furnish all labor, supervision, transportation, equipment, tools, fuel, materials, and incidentals necessary to perform the work.

• Coordinate all work with the COR.

• Protect Government property during performance.

• Repair any damage caused by Contractor operations at no additional cost to the

Government.

• Maintain OSHA-compliant safety practices.

• Maintain a clean and orderly work site.

• Remove all debris generated during the performance of work.

• Notify the COR upon completion of each scheduled service.

DETAILED SCOPE OF WORK

CLIN 0001 – Mowing

The Contractor shall mow all designated turf areas.

Work includes:

• Maintain turf at approximately three (3) inches in height.

• Mow all designated turf areas.

• Trim around buildings, signs, fences, utilities, trees, poles, guy wires, fire hydrants, and other obstacles inaccessible to mowing equipment.

• Avoid scalping, rutting, or damage to turf.

• Maintain a neat and uniform appearance throughout the project area.

Upon completion of mowing operations, the Contractor shall remove all grass clippings and vegetative debris generated by mowing from sidewalks, parking lots, roadways, curbs, gutters, building entrances, and other paved surfaces. The work area shall be left in a clean and neat condition after each service visit.

Routine cleanup associated with normal mowing operations is incidental to this CLIN and shall not be paid as a separate item.

CLIN 0002 – Edging and String Trimming

The Contractor shall provide mechanical edging and string trimming during each scheduled mowing service.

Work includes, but is not limited to:

• Sidewalks

• Curbs

• Parking lots

• Building foundations

• Fence lines

• Landscape beds

• Around signs

• Around trees and shrubs

• Around utility poles, transformers, guy wires, and fire hydrants

• Other areas inaccessible to mowing equipment

Approximately 6,246 linear feet of edging shall be maintained unless otherwise directed by the

COR.

The Contractor shall leave all paved surfaces free of grass clippings and debris.

CLIN 0003 – Landscape Bed Weeding (As Requested)

The Contractor shall provide landscape bed weeding only when requested by the COR.

• Removal of weeds from designated landscape beds.

• Removal of volunteer seedlings and undesirable vegetation.

• Cleaning landscape beds to maintain a neat appearance.

• Removal and disposal of all weeds and vegetative material generated during the work.

Mechanical weed removal equipment shall not be used within landscaped beds unless specifically authorized by the COR.

Services may be requested as funding allows.

CLIN 0004 – Shrub and Hedge Trimming (As Requested)

Contractor shall trim shrubs, hedges, and ornamental vegetation when requested by the COR.

Services will be requested two (2) times annually. Additional requests will be as funding allows.

• Maintain natural plant shape.

• Remove dead, damaged, or diseased branches.

• Maintain visibility at sidewalks, parking lots, roadways, and building entrances.

• Remove and properly dispose of all trimmings.

CLIN 0005 – Debris Removal and Disposal (As Requested)

The Contractor shall provide debris removal services only when requested by the COR.

This CLIN is intended for cleanup beyond the routine cleanup required under other CLINs and may include debris resulting from storms, high winds, seasonal leaf accumulation, or other unusual conditions.

Services may be requested up to four (4) times annually, as funding allows.

Debris may include, but is not limited to:

• Fallen limbs

• Branches

• Leaves

• Pine straw

• Pine cones

• Wind-blown vegetative debris

• Wind-blown litter and trash

• Small woody material

• Collect and remove all designated debris from the project area.

• Remove debris from turf, landscape beds, sidewalks, parking lots, curbs, gutters, and other improved areas.

• Dispose of debris in accordance with applicable federal, state, and local regulations unless otherwise directed by the COR.

• Leave the project site in a clean and orderly condition upon completion of each service.

Routine cleanup associated with mowing, edging, trimming, or other regularly scheduled maintenance is incidental to those services and shall not be paid under this CLIN.

PERFORMANCE STANDARDS

All services shall be performed in a professional manner.

Minimum standards include:

Mowing

• Turf maintained at approximately three (3) inches.

• No missed areas.

• No scalping.

Edging and String Trimming

• Clean, continuous edge.

• Grass shall not extend onto paved surfaces.

Landscape Bed Weeding

• Beds maintained in a neat appearance with weeds removed as directed.

Shrub Trimming

• Uniform appearance.

• Natural plant shape maintained.

• Dead branches removed.

Debris Removal

• No designated debris remaining upon completion.

• Sidewalks, parking lots, curbs, gutters, and entrances left clean.

GOVERNMENT RESPONSIBILITIES

The Government will:

• Designate a Contracting Officer’s Representative (COR).

• Provide reasonable site access.

• Identify work areas when necessary.

• Inspect completed work.

• Notify the Contractor of deficiencies requiring correction.

SAFETY REQUIREMENTS

The Contractor shall comply with all applicable OSHA regulations and provide all necessary safety equipment.

• Protect Government employees and visitors.

• Protect Government property and utilities.

• Report accidents or property damage immediately to the COR.

• Maintain safe operating practices throughout contract performance.

ENVIRONMENTAL PROTECTION

• Prevent unnecessary disturbance of vegetation.

• Prevent fuel or oil spills.

• Properly dispose of all waste materials.

• Protect trees, utilities, irrigation systems, and landscaping.

• Comply with all applicable environmental regulations.

ACCEPTANCE

All work shall be inspected by the COR.

Work not meeting the requirements of this Statement of Work shall be corrected by the Contractor at no additional cost to the Government.

Payment may be withheld until deficiencies have been corrected.

Location.

Figure1: Alexandria Forestry Center, Supervisor’s Office