C04_SOW.docx

Statement of Work

Clean Metal Roof on B-38 Southern Horticulture Lab Asset ID: 640400B038

USDA-ARS

Poplarville, Mississippi

Prepared by:

Ray Morris

Table of Contents

Location Map

Statement of Work: “Clean Metal Roof on Building 38” at USDA ARS Southern Horticulture Research Unit at Poplarville, MS. This project is located at 810 Hwy 26W, Poplarville, MS 39470.

Project Objective: The objective of this project is to clean the existing standing seam metal roof on Building 38 at USDA ARS Southern Horticulture Research Unit in Poplarville, MS. The current roof is original to the building and was installed when the building was erected in 2005. Mold & mildew has appeared on some sections of roof panels.

Spot test cleaning has revealed that a simple mold/mildew remover was effective at cleaning the roof. It is the objective of this project to clean the entire roof of this building and remove the unsightly buildup of mold & mildew.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be obtained through: http://www.sam.gov Site Visit: Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in MS State, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base : Provide all equipment, materials, labor and hardware to clean the standing seam metal roof on Building 38 (approximately 32,000 SF) and remove all dirt, dust, mold, and mildew from its surface without the use of high-pressure sprayers. The preferred method of cleaning is to use a mixture in the following proportions: 1 gallon household bleach, 5 gallons of water, 1 cup of mild soap or low phosphate detergent to act as a surfactant. This mixture is to be applied working from top to bottom, one section at a time, using a well soaked cloth, sponge, very soft bristled brush, or low-pressure spray. Once a section is cleaned, it shall be immediately rinsed with a low-pressure spray of clean water. Other cleaning methods will be considered for approval but will first have to be demonstrated in an inconspicuous sample area for effectiveness without damaging the surface coating of the roof panels. The sample area will then be evaluated, and a decision rendered. High pressure, wire brushes, stiff brushes, or other abrasives which will mechanically abrade the coating surface shall not be employed in any method.

Pictures:

Figure 1 Building 38

All quotes shall be in unlocked MS Word format and all costs shall be detailed and presented in unlocked

MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 30 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

LOCAL POINT OF CONTACT (POC):

Ray Morris Email: ray.morris@usda.gov USDA, ARS SRL 810 Hwy 26 W Poplarville, MS 39470 Phone: 601-916-7282 ADMINISTRATIVE OFFICER (AO): Lexa Greenley image3.png image4.png image5.png image6.png image7.png image1.jpeg image2.png