C04_SF 1449_127EAV26Q0121.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

ARS-127A12 CODE 16. ADMINISTERED BYCODE

X

X

X

561730

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7EAV

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/15/2026 1700 CT

09/03/2026

912-463-3328SHAVERA LEVEILLE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV26Q0121

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 1172840OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

STUTTGART AR 72160

2890 HIGHWAY 130 E

SEA DALE BUMPERS NATIONAL RICE RESE

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 5

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Reference Solicitation No. 127EAV26Q0121 (1172840)

Project Title: Grounds Maintenance Dale Bumpers National Rice Research Center Stuttgart, AR

Unit: ARS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. Solicitation number

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHAVERA D. LEVEILLE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

127EAV26Q0121 is issued as a Request for

Quotation (RFQ) for Grounds Maintenance at The

Dale Bumpers National Rice Research Center

Stuttgart, AR.

This acquisition is 100% set-aside for small business concerns. The applicable North American

Industry Classification Standard Code is 561730

Landscaping Services. The small business size standard is $9.5M. All responsible sources may submit a quotation which will be considered by the agency.

The Government intends to award one firm fixed price contract with a base year and 4 one-year option periods. The Contractor shall provide all

Materials, Supplies, Supervision, transportation and incidentals necessary to perform mowing services at The Dale Bumpers National Rice

Research Center per attached Statement of Work

(SOW). The scope of the work required under this contract consists of mowing/trimming of grounds to assure a good, well-maintained appearance on an ongoing basis.

Award of the option years are contingent upon the availability of funds. The Government reserves the right not to exercise the option years listed in this solicitation or resulting contract. The

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV26Q0121

Contractor shall not be entitled to any compensation, claim, or equitable adjustment for unawarded option years including anticipated profit or lost opportunity.

Location: 2890 Hwy 130 East Stuttgart, AR 72160

***PRE- AWARD QUESTIONS- Any questions regarding the Request for Quotation (RFQ) shall be emailed to the Contract Specialist Shavera Leveille no later than 1700 CST 9/9/2026. THERE WILL BE NO

QUESTIONS ALLOWED AFTER THIS TIME.

All quotes shall be emailed to shavera.leveille@usda.gov no later than 1700 CST

9/15/2026, or sooner.

Site visits are encouraged to confirm locations, dimensions, and conditions of the project before a bid is submitted. A Site Visit will be held on

9/8/2026 at 10:00 A.M. CST at 2890 Hwy 130 East

Stuttgart, AR 72160. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions.

Set-Aside: 100% Total Small Business

Evaluation and Basis for Award: See attached

Instructions to Offerors

Delivery: 5 Days After Notice to Proceed

Period of Performance: 09/28/2026 to 09/27/2031

0001 Base Year Grounds Maintenance Dale Bumpers

National Rice Research Center IAW SOW (Performed

1 time per week-24 Mowing Sessions per year

April-September)

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 09/28/2026 to 09/27/2027

1001 Option Year 1 Grounds Maintenance Dale Bumpers

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV26Q0121

National Rice Research Center IAW SOW (Performed

1 time per week-24 Mowing Sessions per year

April-September)

The Award of the option years are contingent upon the availability of funds. The Government reserves the right not to exercise the option years listed in this solicitation or resulting contract. The Contractor shall not be entitled to any compensation, claim, or equitable adjustment for option years not awarded including anticipated profit or lost opportunity.

(Option Line Item)

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 09/28/2027 to 09/27/2028

2001 Option Year 2 Grounds Maintenance Dale Bumpers

National Rice Research Center IAW SOW (Performed

1 time per week-24 Mowing Sessions per year

April-September)

The Award of the option years are contingent upon the availability of funds. The Government reserves the right not to exercise the option years listed in this solicitation or resulting contract. The Contractor shall not be entitled to any compensation, claim, or equitable adjustment for option years not awarded including anticipated profit or lost opportunity.

(Option Line Item)

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 09/28/2028 to 09/27/2029

3001 Option Year 3 Grounds Maintenance Dale Bumpers

National Rice Research Center IAW SOW (Performed

1 time per week-24 Mowing Sessions per year

April-September)

The Award of the option years are contingent upon the availability of funds. The Government reserves the right not to exercise the option years listed in this solicitation or resulting contract. The Contractor shall not be entitled to any compensation, claim, or equitable adjustment

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV26Q0121

for option years not awarded including anticipated profit or lost opportunity.

(Option Line Item)

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 09/28/2029 to 09/27/2030

4001 Option Year 4 Grounds Maintenance Dale Bumpers

National Rice Research Center IAW SOW (Performed

1 time per week-24 Mowing Sessions per year

April-September)

The Award of the option years are contingent upon the availability of funds. The Government reserves the right not to exercise the option years listed in this solicitation or resulting contract. The Contractor shall not be entitled to any compensation, claim, or equitable adjustment for option years not awarded including anticipated profit or lost opportunity.

(Option Line Item)

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Period of Performance: 09/28/2030 to 09/27/2031

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury.

All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can ¿nd more information at this website htps://www.ipp.gov/index.htm. Please make sure that your company has registered at htps://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

PROJECT Grounds Maintenance at Dale Bumpers National Rice Research Center Stuttgart, AR

UNIT ARS

SOL. # 127EAV26Q0121 (1172840)

ITEM NO. DESCRIPTION

METHOD OF

MEASURE QTY

UNIT

PRICE TOTAL PRICE

0001 Base Year Mowing IAW SOW EA (Session) 24 $ $ 1001 Option Year 1 Mowing IAW SOW EA (Session) 24 $ $ 2001 Option Year 2 Mowing IAW SOW EA (Session) 24 $ $ 3001 Option Year 3 Mowing IAW SOW EA (Session) 24 $ $ 4001 Option Year 4 Mowing IAW SOW EA (Session) 24 $ $

All questions regarding this project shall be emailed to the Contract Specialist Shavera Leveille by 1700 CST September 9, 2026.

All quotes shall be emailed to shavera.leveille@usda.gov by 1700 CST September 15, 2026, or sooner.

NOTE: Please include all applicable taxes.

The Forest Service intends to award a single firm fixed price contract. Base and Option years will be considered for award. The award of option years is contingent upon the availability of funds.

Response for quantities less than those listed in the numbered items may be rejected.

Response without prices for each item and sub-item may be rejected.

PRICE SUBMITTED BY:

Vendor Name Phone Address Fax UIE SAM No. Email Parent Contract No. POC Name Signature mailto:shavera.leveille@usda.gov

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Grounds Maintenance

Dale Bumpers National Rice Research Center 2890 Hwy 130 East Stuttgart, AR 72160

Statement of Work USDA, Agricultural Research Service

Scope Statement

This is for grounds maintenance at the Dale Bumpers National Rice Research Center. This maintenance will consist of providing all labor, supplies, supervision, equipment, tools, and other items or services necessary for performance of mowing/trimming of grounds to assure a good, well-maintained appearance on an ongoing basis.

Summary of services:

Contractor will be responsible for providing all necessary labor, supplies, supervision, equipment, tools, and other items or services required for the proper completion of this project.

The proposal will be presented in MS Word format, and the cost breakdown/analysis will be presented in MS Excel.

The contractor shall include all services and field labor, equipment and personal protective equipment necessary to perform the work.

The contractor will be responsible for the cleanup and proper disposal of all materials.

Applicable Codes and Standards apply and are not limited to the following:

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes.

The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Objectives The project consists of the following elements:

https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf

Services shall include the providing of all labor, supplies, supervision, equipment, tools, and other items or services necessary for performance of the work unless otherwise specified herein.

The scope of the work required under this contract consists of mowing/trimming of grounds to assure a good, well-maintained appearance on an ongoing basis. Work should be completed either Monday or Tuesday of each week or as needed or agreed upon by the contractor and the government.

NOTE: The Government has not made and will not make any efforts at determining the square footages to be covered under the contract. It is the responsibility of the prospective bidder to visit the grounds of the center and make the appropriate determinations. The dimensions in the attached figures are only roughly to scale and should not be used to make measurements of areas to be covered under the contract.

Figure 1, indicates the areas of the grounds at the Center that will require mowing using conventional lawn mowing and trimming equipment. This area is bound by black lines.

Lawns in all these areas shall be mowed when no more than 3 inches high. This area will not require bagging of lawn clippings. All mowing will discharge away from buildings and exterior mounted equipment. Sidewalks and other non-lawn areas that are subject to pedestrian traffic will be cleared of mowing debris (by use of blower, sweeping, etc.)

within 4 hours after mowing.

It is the Contractor's responsibility to regularly and throughout the mowing season pick up and remove from the Center grounds all fallen limbs and other natural debris that may detract from the good appearance of the Unit. It is also the Contractor's responsibility to, during normal mowing/maintenance activities, pick up trash (paper, cans, bottles, etc.)

that may be encountered on the Center grounds.

In all areas that require mowing as indicated in Figure 1, string trimming around all landscape trees/shrubs, ditches, light poles. buildings, etc., will be done. Areas requiring string trimming will be done before the vegetation material accumulates to a height of 3-4 inches. Because it is important that the grounds look neat and evenly mowed/edged/ trimmed, Contractor must provide sufficient equipment and personnel such that each mowing/edging/ trimming of areas indicated in Figure 1 is accomplished within a 2-day period.

Periodically, as needed, flower beds will require mulching. Mulch will be provided by the Government.

Figure 1.

Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov http://www.sam.gov/portal/public/SAM http://www.biopreferred.gov/

Safety

Contractor will provide a safe work environment for all contractor personnel and will ensure all personnel practice safe working techniques. The following are some of the basic guidelines that will be adhered to:

1. Contractor will provide as necessary all personal protective equipment to his/her personnel.

2. Contractor will routinely inspect all machinery brought on-site to ensure it is in safe working order and that it meets all Occupational Safety & Health Administration (OSHA) regulations.

3. Any machinery found to be unsafe will be promptly removed from service and removed from the work site or disabled from service to prevent inadvertent use.

Additionally, any equipment deemed to be unsafe by the COR will be promptly removed from service by Contractor.

4. Contractor will ensure that all use of weed trimmers, mowers, and blowers is suspended when non-Contractor personnel are within 10 feet of the operator.

Contractor Responsibilities

The project has a base bid to be performed per the following specifications:

1. Contractor will verify all dimensions and existing site conditions prior to beginning work.

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4. Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility and its workers.

6. This work will require responsibility by the Contractor for the management of specified grounds administered by the USDA-ARS PPPSR Unit.

7. The Contractor shall be directly responsible for work performance specified in the contract. The Contractor shall always provide adequate supervision while his/her employees are performing work on the contract.

Supervision:

Prior to commencement of services under this contract, the Contractor shall furnish to the Contracting Officer's Representative (COR), a list of employees he or she proposes to use in the performance of the on-site work required under this contract and designate the on-site Manager/Worker who will be responsible for supervision of such employees. The Manager/Worker shall:

1. Be the Contractor's primary on-site representative having the Contractor's full authority to act on matters pertaining to the performance of services under this contract;

2. Be on-site whenever work is being performed by the Contractor's work forces on the site;

3. Report damage to Government property, loss of keys, personal injuries, and/or hazardous conditions to the COR within twenty-four (24) hours after occurrence.

Damage to Property:

Trees or shrubs damaged through negligence of Contractor's employees during mowing, string trimming, or other operations will be replaced by the Contractor at no expense to the Government, if such damage results in plant death or if such damage seriously impairs plant growth, as determined by the COR. Similarly, any damage to buildings, etc., caused through negligence of Contractor's employees shall be repaired by the Contractor at no cost to the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M.

with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.