C05_Revised SOW DBNRRC mowing 9.10.26_127EAV26Q0121.docx

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Grounds Maintenance

Dale Bumpers National Rice Research Center 2890 Hwy 130 East Stuttgart, AR 72160

Version 2.8, Page -

Scope Statement This is for grounds maintenance at the Dale Bumpers National Rice Research Center. This maintenance will consist of providing all labor, supplies, supervision, equipment, tools, and other items or services necessary for performance of mowing/trimming of grounds to assure a good, well-maintained appearance on an ongoing basis. Flowerbed maintenance is not required.

Summary of services:

Contractor will be responsible for providing all necessary labor, supplies, supervision, equipment, tools, and other items or services required for the proper completion of this project.

The proposal will be presented in MS Word format, and the cost breakdown/analysis will be presented in MS Excel.

The contractor shall include all services and field labor, equipment and personal protective equipment necessary to perform the work.

The contractor will be responsible for the cleanup and proper disposal of all materials.

Applicable Codes and Standards apply and are not limited to the following:

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Objectives The project consists of the following elements:

Services shall include the providing of all labor, supplies, supervision, equipment, tools, and other items or services necessary for performance of the work unless otherwise specified herein.

The scope of the work required under this contract consists of mowing/trimming of grounds to assure a good, well-maintained appearance on an ongoing basis. Work should be completed either Monday or Tuesday of each week or as needed or agreed upon by the contractor and the government.

NOTE: The Government has not made and will not make any efforts at determining the square footages to be covered under the contract. It is the responsibility of the prospective bidder to visit the grounds of the center and make the appropriate determinations. The dimensions in the attached figures are only roughly to scale and should not be used to make measurements of areas to be covered under the contract.

Figure 1, indicates the areas of the grounds at the Center that will require mowing using conventional lawn mowing and trimming equipment. This area is bound by black lines. Lawns in all these areas shall be mowed when no more than 3 inches high. This area will not require bagging of lawn clippings. All mowing will discharge away from buildings and exterior mounted equipment. Sidewalks and other non-lawn areas that are subject to pedestrian traffic will be cleared of mowing debris (by use of blower, sweeping, etc.) within 4 hours after mowing.

It is the Contractor's responsibility to regularly and throughout the mowing season pick up and remove from the Center grounds all fallen limbs and other natural debris that may detract from the good appearance of the Unit. It is also the Contractor's responsibility to, during normal mowing/maintenance activities, pick up trash (paper, cans, bottles, etc.) that may be encountered on the Center grounds.

In all areas that require mowing as indicated in Figure 1, string trimming around all landscape trees/shrubs, ditches, light poles. buildings, etc., will be done. Areas requiring string trimming will be done before the vegetation material accumulates to a height of 3-4 inches. Because it is important that the grounds look neat and evenly mowed/edged/ trimmed, Contractor must provide sufficient equipment and personnel such that each mowing/edging/ trimming of areas indicated in Figure 1 is accomplished within a 2-day period.

Figure 1.

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Safety Contractor will provide a safe work environment for all contractor personnel and will ensure all personnel practice safe working techniques. The following are some of the basic guidelines that will be adhered to:

1. Contractor will provide as necessary all personal protective equipment to his/her personnel.

2. Contractor will routinely inspect all machinery brought on-site to ensure it is in safe working order and that it meets all Occupational Safety & Health Administration (OSHA) regulations.

3. Any machinery found to be unsafe will be promptly removed from service and removed from the work site or disabled from service to prevent inadvertent use. Additionally, any equipment deemed to be unsafe by the COR will be promptly removed from service by Contractor.

4. Contractor will ensure that all use of weed trimmers, mowers, and blowers is suspended when non-Contractor personnel are within 10 feet of the operator.

Contractor Responsibilities The project has a base bid to be performed per the following specifications:

1. Contractor will verify all dimensions and existing site conditions prior to beginning work.

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4. Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility and its workers.

6. This work will require responsibility by the Contractor for the management of specified grounds administered by the USDA-ARS DBNRRC Unit.

7. The Contractor shall be directly responsible for work performance specified in the contract. The Contractor shall always provide adequate supervision while his/her employees are performing work on the contract.

Supervision:

Prior to commencement of services under this contract, the Contractor shall furnish to the Contracting Officer's Representative (COR), a list of employees he or she proposes to use in the performance of the on-site work required under this contract and designate the on-site Manager/Worker who will be responsible for supervision of such employees. The Manager/Worker shall:

1. Be the Contractor's primary on-site representative having the Contractor's full authority to act on matters pertaining to the performance of services under this contract;

2. Be on-site whenever work is being performed by the Contractor's work forces on the site;

3. Report damage to Government property, loss of keys, personal injuries, and/or hazardous conditions to the COR within twenty-four (24) hours after occurrence.

Damage to Property:

Trees or shrubs damaged through negligence of Contractor's employees during mowing, string trimming, or other operations will be replaced by the Contractor at no expense to the Government, if such damage results in plant death or if such damage seriously impairs plant growth, as determined by the COR. Similarly, any damage to buildings, etc., caused through negligence of Contractor's employees shall be repaired by the Contractor at no cost to the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts

RESEARCH LEADER

Yulin Jia Phone: 870-672-1078

USDA, ARS, SEA

2890 Highway 130 East Stuttgart, AR 72160 Email: yulin.jia@usda.gov

ADMINSTRATIVE OFFICER (AO)

Raeann Braithwaite Phone: 870-672-8254

USDA, ARS, SEA

2955 Highway 130 East Almyra, AR 72003 Email: Raeann.braithwaite@usda.gov

CONTRACTING OFFICER REPRESENTATIVE (COR)

Joel Ledbetter Phone: 870-672-1747

USDA, ARS, SEA

2955 Highway 130 East Email: Joel.Ledbetter@usda.gov Almyra, AR 72003

SAFETY AND OCCUPATIONAL HEALTH SPECIALIST

Joel Ledbetter Phone: 870-672-1747

USDA, ARS, SEA

2955 HWY 130 East Almyra, AR 72003 Email: joel.ledbetter@usda.gov image1.jpg image2.png