C04_Issued Solicitation 1232SA27Q0011.pdf

PDF 769 KB Posted Oct 22, 2026

Attached to: Emergency Repair of the NSGC Cold Storage Dehumidifier System
Solicitation number: 1232SA27Q0011
Issued by: Department of Agriculture Agricultural Research Service

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Written by GovTribe AI · Oct 22, 2026

This is a Request for Quote (RFQ) for emergency repair and replacement of an existing cold room dehumidifier controller system located at the USDA laboratory building in Aberdeen, Idaho. The solicitation number is 1232SA27Q0011, issued by USDA ARS Acquisition and Property Division on October 22, 2026, with quotes due October 27, 2026 at 12:00 PM CST. The contract is a small business set-aside (100%) with NAICS code 238220 and a size standard of $19 million. Award is anticipated as a firm-fixed-price purchase order for one line item (CLIN 0001) with delivery required by January 30, 2027 and a period of performance from October 30, 2026 to January 30, 2027.

The scope of work requires removal of obsolete dehumidifier control panel equipment, installation of a new Siemens S7-1200C PLC processor control system with HMI and associated accessories, and retrofit of Munters parts to restore the system to operational status within the existing controls enclosure. Required deliverables include control and as-built schematics, equipment installation documentation, manufacturer startup documentation, warranty documentation, and four hours of owner training for USDA personnel covering system operation, maintenance procedures, safety controls, and recommended service intervals. The contractor must coordinate with Munters Cargocaire Corporation (1-800-843-5360) for parts procurement prior to installation. Evaluation will use Lowest Price, Technically Acceptable (LPTA) criteria, with only the lowest-priced quotation evaluated for technical acceptability and past performance (Acceptable/Neutral/Unacceptable ratings). Quotations must include supporting documentation demonstrating capability to meet SOW requirements, pricing for all line items, SAM.gov registration confirmation, and contact information for authorized negotiators. Submissions are electronic via email to Katelyn Nelson at Katelyn.nelson@usda.gov.

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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ARS-1232SA

BELTSVILLE MD 20705

RM 3-2102

5601 SUNNYSIDE AVENUE

USDA ARS ACQUISITION AND PROPERTY D

ARS-120202 CODE 16. ADMINISTERED BYCODE

238220

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORARS-1232SA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

10/27/2026 1200 CT

10/22/2026

301-837-8754KATELYN NELSON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1232SA27Q0011

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 20 1178338OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ABERDEEN ID 83210

1691 SOUTH 2700 WEST

PWA SMALL GRAINS AND POTATO GERMPLA

15. DELIVER TO

BELTSVILLE MD 20705

RM 3-2102

5601 SUNNYSIDE AVENUE

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA ARS ACQUISITION AND PROPERTY D

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this solicitation is to solicit quotes for the Emergency repair, removal and replacement of an existing cold room dehumidifier controller system located within the USDA laboratory building at 1691 S 2700 W Aberdeen, Idaho 83210.

Delivery: 01/30/2027 Period of Performance: 10/30/2026 to 01/30/2027 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

NICOLE C. MCKENZIE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

URGENT/EMERGENCY REPAIR OF THE NSGC COLD STORAGE

#1 DEHUMIDIFIER SYSTEM

0001 Emergency Repair of the NSGC Cold Storage 1 EA dehumidifier system

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

20 2 of

Emergency Repair of the NSGC Cold Storage Dehumidifier System

1232SA27Q0011

Statement of Requirement The Long-term Cold Storage #1 Dehumidifier is not operational. This is considered an “Urgent Critical Repair” as it controls humidity in seed storage to keep seed viable. Munters parts must be used to replace obsolete parts with replacements and retrofit to work as well as their designated technician. This project consists of removal and replacement of existing cold room dehumidifier controller system serving the NSGC cold storage room, located within the USDA laboratory building located at 1691 S 2700 W Aberdeen, Idaho 83210.

Schedule of Items

CLIN Description Estimated Quantity

Unit of Issue

Total 0001 Emergency Repair of the NSGC

Cold Storage Dehumidifier System

1 EA

TOTAL

Technical Data Technical data and supporting documentation associated with this solicitation are available through the following sources:

1. Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting.

• Attachment 1 – Statement of Work

• Attachment 2 – Wage Determination No. 2015-5517

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from quotes based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits Heating, Ventilation And Air-

Conditioning Mechanic

$25.30

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☒ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025)

☒ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☒ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☒ 52.223-23 Sustainable Products and Services (Nov 2025) ☒ 52.225-1 Buy American-Supplies (Nov 2025) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

Other Applicable Clauses 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

AGAR Clauses This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.203-70 Unenforceable Supplier Terms (MAY 2026)

AGAR 452.204–70 Modification for Contract Closeout (Apr 2026)

AGAR 452.236-70 Electronic Submission of Payment Requests (Sep 2026)

Solicitation Information

Award Type It is anticipated that a firm-fixed price purchase order will be awarded as a result of this combined synopsis/solicitation

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the quoteor representing the best value to the Government.

Technical Approach:

The technical approach will evaluate the ability of the quoteor to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. All quoteors must provide the following minimum information and documentation with their quotations to be considered responsive and have their quotes evaluated:

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

• Ability of the quoter to meet the schedule requirements listed in the Statement of Work

(SOW).

• Detailed explanation of any requirement listed in the SOW that cannot be successfully accomplished by the quoter.

Price:

The quoter shall provide pricing as requested in the Schedule of Items on page 3 of this Request for Quote. Failure to propose pricing for all individual line items may result in a quotation being excluded from further consideration. The quoteor’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

Past Performance:

The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:

• Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

• Neutral: Quoteor does not have a past performance record.

• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

Evaluation Method:

The Government will evaluate quotations based on the Lowest Price, Technically Acceptable (LPTA) criteria. Only the lowest priced quote will be evaluated for Technical Acceptability. Should the lowest priced quote not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced quote until the LPTA quote with an acceptable or neutral past performance is identified.

Rejection of Unreasonable Quotes:

The Government may reject any quotation that is evaluated to be unreasonable in terms of commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates or price competition, such that the quotation is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks that are involved.

Qualification Requirements Quoters, or the product or service, are not required to meet a qualification requirement to be eligible for award.

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoteor is cautioned that the listed provisions may include blocks that must be completed by the quoteor and submitted with its quotation or quote. In lieu of submitting the full text of those provisions, the quoteor may identify the provision by paragraph identifier and provide the appropriate information with its quotation or quote. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Quoteors - Commercial Products and Commercial Services (Nov 2025) FAR 52.212-1 is amended as follows:

Quotations must be prepared in accordance with the instructions in this section, providing all required documents and information in the format specified. Failure of a quotation to show compliance with these instructions may be grounds for exclusion of the quotation from further consideration. The quotation shall clearly and concisely describe the Quoter's response to the requirements of the solicitation. Quoters shall acknowledge receipt of any/all amendments to this solicitation by the date and time specified in the amendment(s).

Quote submission must include:

(1) The following information:

• The solicitation number;

• The name, address, SAM Unique Entity ID number, telephone number, and email address of the

Quoter;

• Pricing for all schedule line items

• Names, titles, telephone numbers, and email addresses of persons authorized to negotiate on the

Quoter’s behalf with the Government in connection with this solicitation.

(2) Acknowledgement of any solicitation amendment(s).

(1) Active registration at SAM.gov (required at time of quote submission or your quote will not be accepted).

(2) Supporting documentation that describes and demonstrates in specific detail how the quoted services will meet or exceed the minimum salient characteristics/ requirements of the services being requested.

Submissions All quotes are to be submitted electronically. The Quoter shall provide an electronic copy via email to the Contracting Officer/Contract Specialist/Purchasing Agent in Adobe PDF format.

Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.

QUOTATIONS

Quotes are due on 10/27/2026 at 12:00 PM CST by email to Katelyn Nelson at Katelyn.nelson@usda.gov. You must include the solicitation Title Name and Number as the subject line of the email.

QUESTIONS

All questions must go to Katelyn Nelson, whom may be reached at Katelyn.Nelson@usda.gov for specific questions regarding this combined solicitation. You must include the solicitation name AND number as the subject line of the email. Questions by interested parties regarding the requirement must be submitted by 10/26/2026 by 12:00 PM CST.

The following provisions are applicable if checked:

☒ 52.204-7 System for Award Management—Registration (Nov 2025)

AGAR Provisions This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Protest Procedures

The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority. The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer, by the UDSA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3).

Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

mailto:SPE.inquiry@usda.gov

STATEMENT OF WORK

1.0 PROJECT: URGENT- NSGC COLD STORAGE #1 DEHUMIDIFIER SYSTEM

2.0 PROJECT CONTACT PERSONS:

2.1 Point of Contact:

Tyler Williams 1691 S. 2700 W.

Aberdeen, ID 83210 Phone: (208) 397-8454 Email: Tyler.Williams@usda.gov

Facility contact

Roger Workman 1691 S. 2700 W.

Aberdeen, ID 83210 Phone (208) 844-0200 Email: Roger.Workman@usda.gov

3.0 SCOPE OF SERVICES:

The Contractor shall furnish all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with federal, state, and local codes and requirements as described herein and with attached contract documents. At the completion of this project, we expect the dehumidifier operational with current systems.

3.1 GENERAL REQUIREMENTS:

The Contractor shall be responsible for verifying site conditions, obtaining accurate measurements, and performing any act or operation which may be necessary to properly bid on the work and complete the same as depicted and specified. Failure to verify conditions and obstacles will not relieve the Contractor of the responsibility to complete work as required.

4.0 PROJECT OVERVIEW:

The Long-term Cold Storage #1 Dehumidifier is not operational, and replacement parts are not available.

This is considered a “Urgent Critical Repair” as it controls humidity in seed storage to keep seed viable.

Munters parts must be used to replace obsolete parts with replacements and retrofit to work as well as their designated technician. This project consists of removal and replacement of existing cold room dehumidifier controller system serving the NSGC cold storage room #1 located within the USDA laboratory building located at 1691 S 2700 W Aberdeen, Idaho 83210.

5.0 SCOPE OF WORK:

The Contractor shall provide all labor, materials, equipment, supervision, transportation, travel and per diem required to complete the work described in this scope.

mailto:Tyler.Williams@usda.gov mailto:Roger.Workman@usda.gov

5.1 EXISTING EQUIPMENT REMOVAL:

Disconnect electrical service to Dehumidifier and remove obsolete control panel and associated equipment. All removed equipment shall be transported off-site and disposed of in accordance with applicable regulations.

5.2 NEW CONTROL SYSTEM INSTALLATION:

HMI and associated accessories to be mounted in/on the existing controls enclosure. Mounting to be completed by Munters/Contractor technician(s). All power wiring, control wiring, and communication cables that are external to the control’s enclosure by others. Upon completion of installation the Munters/Contractor technician(s) will verify proper operation of the retrofitted components. The installation and start-up expected to take approximately 3-4 days as estimate requirements outlined.

The Contractor shall furnish and install new Siemens S7-1200C PLC processor and all required hardware as described in list of materials and any other items required to perform controller upgrade.

5.3 REPAIR MATERIALS REQUIRED FOR URGENT REPAIR:

*Siemens S7-1200 PLC Processor

*BACnet Communication Interface

*120 VAC to 24VDC Power Supply

*Terminal Blocks

* 4” Siemens HMI

* HMI Blanking Plate

* 7 – ft. Ethernet Cable

* Updated Schematics

* Updated Sequence of Operations

* Updated PLC/Operation and troubleshooting instructional manuals

* Recommended spare parts for retrofit components

* Communications registration list

HARDWARE, SOFTWARE, RETROFIT KIT, REPLACEMENT DIGITAL SENSORS

5.4 DEHUMIDIFIER INSPECTION AND MINOR REPAIR:

During installation of the new controls/upgrade the contractor will look for any deficiencies or required repairs needed and complete any such repairs needed to complete this project. Contractors shall be required to coordinate with the above POC’s on any repairs.

5.5 ELECTRICAL WORK:

The Contractor shall utilize existing electrical service/disconnect, etc.

5.6 SUBMITTALS AND DOCUMENTATION:

Prior to equipment procurement, the Contractor shall coordinate with a Munters Cargocaire Corporation Representative at 1-800-843-5360 to schedule and order all required parts, materials and technical support.

5.7 PROJECT COMPLETION DOCUMENTATION:

Upon completion of the installation, the Contractor shall provide control schematics, as-built schematics, equipment installation documentation, manufacturer startup documentation, and warranty documentation for all installed equipment. Documentation shall be provided in both digital and hard copy format.

5.8 OWNER TRAINING:

Upon completion of the installation and commissioning of the new control system, the Contractor shall provide a minimum of four hours of owner training for designated USDA personnel. Training shall include system operation overview, equipment components, routine maintenance procedures, identification of safety controls and alarms, and recommended service intervals.

Contractor shall provide all labor and materials and coordinated technical assistance for the installation of cold storage #1 Dehumidifier Upgrade Control systems.

Start new systems and verify proper operation.

5.9 GENERAL REQUIREMENTS:

5.10 Installation: It shall be the responsibility of the Contractor to complete the work in accordance with the manufacturer’s recommendations and industry standards. Additional procedures and materials may be required other than is indicated herein. If any items specified herein conflict with applicable codes and recommendations, the Contractor shall bring it to the attention of the above listed POC’s.

5.11 Quality control: The work performed under this contract shall be subject to continuous audit by above listed POC’s. Quality control is the exclusive responsibility of the Contractor.

5.12 Protection of work and property: The Contractor shall protect the work, the site, and all existing property and structures within the limit of construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contactor’s expense, to the original conditions to the satisfaction of the above listed POC’s.

5.13 Safety requirements: Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

5.14 Materials and equipment: The materials and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment shall be the manufacturer’s latest standard design. All materials and equipment shall be handled and stored by the supplier and Contractor before, during and after shipment in a manner to prevent theft or damage of any kind. All materials and equipment furnished by Contractors shall be subject to inspection.

5.15 Cleanup: The construction site shall be always kept clean and free of debris. Upon completion of project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash and debris resulting from the project.

5.16 Final payment/Contract closeout: Project shall be completed and approved by the above listed POC’s and any warranty documents shall be submitted.

6.0 Project schedule:

6.1 Completed 90 calendar days from award.

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