C04 - Attachment 4 - Vendor Check List 12FPC426Q0060 Hidalgo Co TX.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 12FPC426Q0060
About this file
This is a vendor checklist for a short-term office rental solicitation (12FPC426Q0060) issued by the USDA Farm Service Agency, Natural Resources Conservation Service, and Rural Development for space in Hidalgo County, Texas. The checklist establishes both mandatory submission requirements and technical acceptability criteria that vendors must satisfy. Required submissions include the physical address of the quoted space, office layout drawings, photographs of the interior and parking area, and confirmation that the space will be move-in ready by September 1, 2026, with no prior rental commitments or required renovations.
The space must be between 8,000 and 10,200 square feet, located within Edinburg or McAllen city limits, and fully compliant with International Building Code standards for office occupancies and ADA accessibility. The facility must accommodate ten private offices (minimum 120 square feet each), seven additional staff workspaces, 900 square feet of storage (300 per agency), a conference room for ten people, a 100-square-foot server room, and a secure reception area with at least four bathroom stalls. The space requires sole access and control, exterior door locks, parking for 15 visitors and 25 employees/government vehicles with designated handicap spaces, trailer parking for three units (15 feet by 8 feet), and adequate security lighting. The rental must include janitorial services, all triple-net costs, and utilities in a firm-fixed-price monthly rate, with a base term of 12 months and four optional 12-month renewal periods. Desired but non-required amenities include furnished space in good condition, designated government vehicle parking spaces with signage, and a break room. Questions are due by 1:00 PM ET on August 10, 2026, and quotes are due by 1:00 PM ET on August 17, 2026.
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Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Yes/No | ||
| 2 | The physical address for which the quote is based upon is provided. | |
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | |
| 6 | The space shall be move in ready by the anticipated date of September 1, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Yes/No |
| Office Space: Minimum of 8000 square feet, Maximum of 10,200 square feet. | ||
| Located in Edinburg or McAllen, Hidalgo County, Texas city limits. | ||
| Meets the minimum requirements identified in the International Building Code for office space occupancies (HVAC, flooring, wall, ceiling finishes, number of restrooms). | ||
| The office space shall be ADA compliant and shall provide easy access to the public. | ||
| The office space shall provide for sole access and control by the USDA Farm Service Agency, Natural Resources Conservation Service and Rural Development. | ||
| Adequate security- Exterior Doors Must Lock. | ||
| Exterior space must be adequate to store and maintain an 8 ft in width X 20 ft in length CONEX storage container. | ||
| Parking for a minimum of 15 visitors, and 25 employees/ government vehicles. Handicap parking spaces must be designated. Adequate lighting for security in parking area outside of daylight hours. Parking should include an area for 3 trailers, approximately 15 ft in length, 8 ft in width, large enough for the driver to pull through. | ||
| Available for a base year of 12 months with four possible option year periods of 12 months each (Not to exceed 5 years). | ||
| Desired occupancy to begin on September 1st, 2026. | ||
| The office space shall have access to telephone and internet service. (Government will procure these services separately.) | ||
| The office shall include a minimum of ten (10) private office spaces of minimum 120 square feet, and additional workspace/offices to accommodate 7 additional staff in the open area. | ||
| The office shall include storage space of at least 900 square feet (300 sq ft for each agency). | ||
| The office shall include a Conference Room that can host minimum of 10 people. | ||
| The office shall include a server room of at least 100 square feet. | ||
| The office shall include a front desk reception that provides a secure barrier between the customer and office employees. | ||
| Quotes shall include janitorial, all triple net costs and all utilities in the monthly firm-fixed price rental amount. | ||
| The office space shall include at least four (4) bathroom stalls (at least 2 for each gender) for employee and customer use. |
10 Desired Characteristics but not required: Yes/No
| Fully furnished space, if the furniture is in good condition. |
| At least two, up to five designated government vehicle parking spaces with metal signs indicating the parking space is reserved. |
| Quotes that include a Break Room. |
File details come from the government source that posted it. Updated .