C04 - Attachment 4 - Vendor Check List 12FPC426Q0045 Hidalgo Co TX.xlsx

This is a vendor checklist for a short-term office rental solicitation for the USDA Farm Service Agency, Natural Resources Conservation Service, and Rural Development in Hidalgo County, Texas. The solicitation (12FPC426Q0045) seeks office space in either Edinburg or McAllen with a desired occupancy start date of July 1, 2026, and a base contract period of 12 months with four optional 12-month renewal periods (not to exceed 5 years total). The monthly rental quote must be firm-fixed price and include all janitorial services, triple net costs, and utilities.

The required space must be between 8,000 and 10,200 square feet, move-in ready with no renovations needed, ADA compliant, and include: minimum ten private offices of 120 square feet each plus seven additional open workspace areas; 900 square feet of storage space (300 square feet allocated per agency); a conference room accommodating at least 10 people; a 100-square-foot server room; a front desk reception with secure barrier; and at least four bathroom stalls (minimum two per gender). The facility must provide parking for 15 visitors and 25 employee/government vehicles with designated handicap spaces, adequate exterior lighting, space to store an 8-foot by 20-foot CONEX container, and a trailer parking area for three 15-foot by 8-foot trailers. The space must provide sole access and control to the three agencies with secure exterior doors. A break room is listed as a desired but non-required feature. The checklist serves as an evaluation tool for vendors to demonstrate compliance with minimum technical acceptability requirements.