C04 - Attachment 4 - Vendor Check List 12FPC426Q0035 Hidalgo Co TX.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 12FPC426Q0035
About this file
This is a vendor checklist template for a short-term office rental solicitation (12FPC426Q0035) in Hidalgo County, Texas. The checklist serves as an appendix that does not specifically address required products or services but rather provides a standardized format for vendors to verify their compliance with solicitation requirements and submission documentation. The template is designed to ensure that prospective offerors have included all necessary components in their proposals, such as required forms, certifications, insurance documentation, and other mandatory submission elements as outlined in the solicitation's terms and conditions.
As a template document, this checklist does not contain substantive information about pricing terms, performance requirements, evaluation criteria, or other contract-specific details. Instead, it functions as an administrative tool to help vendors confirm they have met all baseline submission requirements before submitting their proposals for the USDA office space rental opportunity with a performance period of July 1, 2026 through June 30, 2027, plus four potential option years.
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Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Yes/No | UEI Number: | ||
| 1 | Are you actively registered in www.sam.gov with a UEI number? Please provide that UEI Number : | ||
| 2 | The physical address for which the quote is based upon is provided. | ||
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | ||
| 4 | Verification that the vendor can provide the space as quoted (if the space quoted is not owned or managed by specifically by the quoting vendor). If a third party is providing a quote, a letter of intent for the space must also be provided as part of the quote. | ||
| 5 | Acknowledge within five (5) days of contract award the finalized letter of intent shall include the executed lease between the vendor and building owner and a copy of this letter shall be provided to the Government. | ||
| 6 | The space shall be move in ready by the anticipated date of July 1, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. | ||
| 7 | ATTACHMENT 2 - PRICING SHEET is included | ||
| 8 | PAST PERFORMANCE PROVIDED (if any exists for the vendor) |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Yes/No |
| Office Space: Minimum of 8000 square feet, Maximum of 10,200 square feet. | ||
| Located in Edinburg or McAllen, Hidalgo County, Texas city limits. | ||
| Meets the minimum requirements identified in the International Building Code for office space occupancies (HVAC, flooring, wall, ceiling finishes, number of restrooms). | ||
| The office space shall be ADA compliant and shall provide easy access to the public. | ||
| The office space shall provide for sole access and control by the USDA Farm Service Agency, Natural Resources Conservation Service and Rural Development. | ||
| Adequate security- Exterior Doors Must Lock. | ||
| Parking for a minimum of 15 visitors, and 25 employees/ government vehicles. Handicap parking spaces must be designated. Adequate lighting for security in parking area outside of daylight hours. Parking should include an area for 3 trailers, approximately 15 ft in length, 8 ft in width, preferably for the driver to pull through. | ||
| Available for a base year of 12 months with four possible option year periods of 12 months each (Not to exceed 5 years). | ||
| Desired occupancy to begin on July 1st, 2026. | ||
| The office space shall have access to telephone and internet service. (Government will procure these services separately.) | ||
| The office shall include a minimum of ten (10) private office spaces of minimum 120 square feet, and additional workspace/offices to accommodate 7 additional staff in the open area. | ||
| The office shall include storage space of at least 900 square feet (300 sq ft for each agency). | ||
| The office shall include a Conference Room that can host minimum of 10 people. | ||
| The office shall include a server room of at least 100 square feet. | ||
| The office shall include a front desk reception that provides a secure barrier between the customer and office employees. | ||
| Quotes shall include janitorial, all triple net costs and all utilities in the monthly firm-fixed price rental amount. | ||
| The office space shall include at least four (4) bathroom stalls (at least 2 for each gender) for employee and customer use. |
10 Desired Characteristics but not required: Yes/No
•Quotes that include a Break Room.
11 Additional information vendor would like to include regarding Technical Capability
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