C04 - Attachment 4 - Vendor Check List 12FPC426Q0030 5.1.2026.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Short Term Office Rental Rowan County, NC
- Solicitation number
- 12FPC426Q0030
About this file
This is a vendor checklist for a short-term office rental solicitation (12FPC426Q0030) issued by the USDA Farm Service Agency and Natural Resources Conservation Service for space in Rowan County, North Carolina. The checklist serves as a compliance and qualification verification document that vendors must complete to submit a responsive quote.
Vendors must confirm active registration in SAM.gov with a valid UEI number and provide the physical address for the quoted space along with office layout and photographs including the parking area. If a third party owns or manages the space, vendors must submit a letter of intent from that party and acknowledge they will provide an executed lease within five days of contract award. The space must be move-in ready by August 1, 2026, with no renovations permitted, and cannot be rented to other tenants prior to award. Technical requirements include 1,000 to 2,500 square feet located in Rowan County, accommodating seven occupants (five FSA and two NRCS) with four private offices and three workstations, a storage room of at least 250 square feet, two gender-designated restrooms, a conference room for seven attendees, and dedicated sole access for USDA agencies with no tenant sharing. Additional mandatory requirements include International Building Code and ADA compliance, functional exterior door locks, parking for four visitors, seven employees, and one government vehicle with at least one handicap-accessible space, and inclusion of janitorial services, utilities, and snow removal in the monthly rental rate. The contract period is 12 months starting August 1, 2026, with four optional years. Desired but non-required features include a breakroom and provided office furniture.
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Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Check Box | UEI Number: | ||
| 1 | Are you actively registered in www.sam.gov with a UEI number? Please provide that UEI Number : | ||
| 2 | The physical address for which the quote is based upon is provided. | ||
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | ||
| 4 | Verification that the vendor can provide the space as quoted (if the space quoted is not owned or managed by specifically by the quoting vendor). If a third party is providing a quote, a letter of intent for the space must also be provided as part of the quote. | ||
| 5 | Acknowledge within five (5) days of contract award the finalized letter of intent shall include the executed lease between the vendor and building owner and a copy of this letter shall be provided to the Government. | ||
| 6 | The space shall be move in ready by the anticipated date of August 1, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. | ||
| 7 | ATTACHMENT 2 - PRICING SHEET is included | ||
| 8 | PAST PERFORMANCE PROVIDED (if any exists for the vendor) |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Check Box |
| Located within Rowan County, NC. | ||
| Minimum of 1,000 to a maximum of 2,500 square feet. | ||
| Office space for 7 people (5 FSA and 2 NRCS) to include 4 private offices (3 FSA and 1 NRCS) and 3 workstations. The space must be move-in ready with no tenant improvements required prior to occupancy. | ||
| Storage room/area of at least 250 square feet. | ||
| Minimum of two separate restrooms providing at least one restroom dedicated to each gender. | ||
| The space must include a conference room large enough to hold meetings with at least 7 attendees. This space can be shared with other building tenants. | ||
| Available for a base year of 12 months, with a possible four (4) option years. | ||
| Desired occupancy to begin on August 1, 2026, or sooner. | ||
| Meets the minimum requirements identified in the International Building Code for office space occupancies (HVAC, flooring, wall, ceiling finishes, number of restrooms). | ||
| Meets Americans with Disabilities Act requirements, including the entrance and the restrooms, and provides easy access by the public. | ||
| USDA Farm Service Agency and Natural Resources Conservation Service must have sole access to the space. It cannot be shared with other tenants. | ||
| Exterior door locks must be functional and provide adequate security. | ||
| Total parking for 4 visitors, 7 employees, and 1 government vehicle. | ||
| At least one handicap accessible parking space. | ||
| The office space shall have access to telephone and internet service (the Government will procure these services separately.) | ||
| Janitorial services, all utilities, and snow removal services in the monthly rental rate. |
10 Desired Characteristics but not required: Check if Applicable
| A breakroom for employees. |
| Office furniture provided in the space. |
11 Additional information vendor would like to include regarding Technical Capability
File details come from the government source that posted it. Updated .