C04_Attachment 1 SOW 1232SA26Q0880.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Solar Construction on New Building

SOUTHWEST WATERSHED RESEARCH CENTER

TUCSON, AZ

Date: May 20, 2026

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

0. Project Number: REQ#

0. Project Title: Solar Construction on New Building Roof

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

TBD

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Phil Heilman

USDA-ARS-PWA

2000 E. Allen Road, Tucson AZ 85719 Email: Phil.heilman@usda.gov

c. ADMINISTRATIVE OFFICER (AO), Acting:

Joseph Garrett

USDA-ARS-PWA

Email: joseph.Garrett@usda.gov

0. CONTRACTING OFFICERS REPRESENTATIVE (COR):

Roger Clemo

USDA-ARS-PWA

2000 E. Allen Road, Tucson AZ 85719 Email: roger.clemo@usda.gov Tel. No.: 520-330-1896

0. AREA SAFETY AND HEALTH MANAGER

Ken Cushman

USDA-ARS-PWA

Email: ken.cushman@usda.gov Tel. No.: 510-529-5921

0. ENGINEERING PROJECT MANAGER (EPM)

Carolyn Williams

USDA-ARS-PWA

Email: Carolyn.williams@usda.gov Tel. No.: 510-207-2929

3.0 PROJECT DESCRIPTION:

Provide all services necessary to install solar panels on the USDA- ARS SWRC building at 2000 E. Allen Road, Tucson, Arizona in accordance with the AE designed construction drawings and specifications dated March 2026 by AJC Architects/Engineers.

4.0 PROJECT REQUIREMENTS:

1. Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

1. Do not disturb hazardous materials and report condition immediately to the Contracting Officer’s Representative (COR) regarding potentially hazardous conditions that are uncovered. Stop work in the area of the questionable material or condition until identification and direction is provided.

1. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e., IBC, NEC, NSPC, NFPA, EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

1. Materials and Installation shall meet the applicable sections of the Uniform Federal Guide Specifications (UFGS).

1. The UFGS specifications can be found on the listed on the Whole Building Design Guide Construction Criteria Base UFGS page at: https://www.wbdg.org/dod/ufgs.

1. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal and local code requirements as well as current industry standards, (ie: IBC, ASTM, etc.) and health and safety codes, in effect at the time of contract award.

1. Payment, bid or other bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

1. Shutoff of utilities, if required, shall be scheduled no less than ten working days in advance.

1. The Contractor may be responsible for visiting the site prior to submitting a bid to observe existing conditions, see Contracting Officer’s bid package. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

1. Clean up all debris from construction site once job is completed.

1. Building will be occupied while construction is ongoing, unless safety requirements dictate the building to be vacated. Contractor will schedule work with location to allow location to meet current research needs.

4.1 Background & Site Description:

The SWRC is a new building recently constructed and occupied. Located on the ARS campus at 2000 E. Allen, Tucson, AZ.

4.2 Bid Schedule:

Provide all labor, equipment and materials to perform the work as described in the contract construction drawings and specifications dated March 2026 and Schedule of Items

4.3 Description of Work: Refer to contract drawings and specifications.

4.4 Government Furnished Equipment\Services

1. Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Government. All disturbances of existing systems shall be thoroughly coordinated with the Government to prevent disturbances that might jeopardize on-going operations and research. Government reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Government prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the Architect Engineer, COR and Engineering Project Manager for review and approval. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

1. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) ten days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

1. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the Location Monitor.

1. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

1. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

1. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

1. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor seven (7) working days prior to the need.

5.8 Materials and Equipment:

1. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

1. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/Location Monitor.

1. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Site Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the Location Monitor.

5.10 Warranty:

a) In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

5.11 Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

5.12 Final Inspection:

The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

5.13 O&M Manuals:

O&M manuals shall be submitted upon completion and acceptance of the project.

5.14 Training/Start-up/Commissioning:

b) Contractor is responsible for start-up, testing, and commissioning of all installed systems.

c) Contractor shall provide user training to cover all safe operation and preventative maintenance actions/frequencies/schedules of equipment included in this solicitation.

5.14 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

1. General contractor’s minimum one (1) year warranty on work and material.

1. Equipment warranties

1. Operation and Maintenance Data

1. Release of liens.

1. Contractor signed release of claims

1. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time/performance period for this project is 200 calendar days from Notice to Proceed.

7.0 Special Conditions:

1. Schedule Pre‐Bid Site Visit: YES

2. Add alternates with base bid: YES – One Option item (CLIN2) Additional solar panels.

3. Building occupied during bidding period: YES

4. Building occupied during construction period: YES

5. Descriptive literature required with bid: NO

6. Descriptive literature required after award: YES –Refer to contract construction documents.

7. Sample submittals required of Contractor: YES, if specified in contract construction documents.

8. Shop drawing submittals required of Contractor: YES, As specified in contract construction documents.

9. "As‐built" Drawings required: YES Electronic and 1 hard copy to Tucson location.

10. Warranty required? YES Period: 1 year workmanship

11. Equipment guarantees required: YES As provided by manufacturer and/or specified in contract.

12. Government furnished equipment provided to Contractor? NO Specify:

Is equipment onsite:

Expected arrival:

13. Permits required: NO

14. Operation & Maintenance manuals required: YES

15. Training Required: YES

16. Commissioning required: NO

17. Final inspection with written punch list from contractor Required: YES

IAS/Electronic Solicitation: YES Perspective bidders attached: YES CADD / PDF list attached. YES

END OF DOCUMENT

image1.png