C04 1240BE26Q0059 Schedule of items and Performance Work Statement CCRD Janitorial Cleaning Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

04T0 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BE

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/22/2026 1700 PT

05/01/2026

458-212-6064JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE26Q0059

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 1165372OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CORVALLIS OR 97331

3200 SW JEFFERSON WAY

SIUSLAW NATIONAL FOREST

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Cleaning Services Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

1240BE26Q0059 Central Coast Ranger District Janitor Services

Company Name__________________________

Company Authorized Representative ______________________

Address ________________________

Telephone number _________________________

Email ______________________

SAM Unique Entity Identifier (UEI) ________________________

Schedule of items:

ITEM

NO.

SERVICE QTY UNIT UNIT

PRICE

AMOUNT

0001 Base Period 6/1/2026 -12/31/2026 7 MO $_______ $______ 1001 Option 1 -1/1/2027 – 12/31/2027 12 MO $_______ $_______ 2001 Option 2 -1/1/2028 – 12/31/2028 12 MO $_______ $_______ 3001 Option 3 -1/1/2029 – 12/31/2029 12 MO $_______ $_______ 4001 Option 4 -1/1/2030 – 12/31/2030 12 MO $_______ $_______

TOTAL ITEMS $________

Schedule Notes:

1. A site visit is highly recommended. Please contact the following Justin Gerding to schedule a date and time to visit the site.

Justin Gerding justin.gerding@usda.gov p: 541-563-8422

2. Contractor MUST BE registered online at www.sam.gov and be ACTIVE. Contractor with “Inactive” status will be considered non-responsive. System for Award Management (SAM).

See FAR 52.212-4 (t) and Online Representations and Certifications Applications (ORCA) – See FAR clause 52.212-3. Contractor must also have an www.IPP.gov account to submit invoices. https://www.ipp.gov/vendors/enrollment-vendors.htm

SECTION 1

1.1 GENERAL

This solicitation contains a work statement for a performance-based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program will be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial cleaning services for Government Offices on the U.S. Forest Service Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor will furnish all labor, equipment, supervision, transportation, supplies (except those listed under Government furnished), and incidentals necessary to complete the work as specified.

The regular cleaning services will be performed at frequencies determined by the Government.

Performance will be based on the Government’s evaluation of the results.

1.2 PROJECT LOCATION & DESCRIPTION

Location: The project is located on the U.S. Forest Service Administrative site, Central Coast Ranger Station, Waldport, Oregon.

Description: The U.S. Forest Service Administrative site, Central Coast Ranger Station, 1130 Forestry Lane, Waldport, OR 97394.

The Administrative Office building is a two-story structure with 6 entrances. There are 6 restrooms at the Administrative Office. The building area is 10,600 square feet and is occupied year-round.

The Lighthouse Room is a one-story structure with 2 entrances. There is 1 restroom with a shower. This building area is 4,400 square feet and is occupied year-round.

The Fire Cache Office is a one-story structure with 1 entrance and 1 restroom. This building is 310 square feet and is occupied year-round.

The Tech Room Office is a one-story structure with 1 entrance and 1 restroom. This building has a 30 square feet bathroom to clean only and is occupied year-round.

1.3 LICENSES AND INSURANCE

The Contractor will obtain necessary licenses and insurance needed to perform this contract.

SECTION 2 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

The Contractor will ensure that the building presents an overall appearance of cleanliness. The Contractor will provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

1. Glass/mirror surfaces and coverings will be clean and free of obvious dirt, dust, streaks and smudges.

2. Furniture and all surfaces less than 70 inches high will be free of obvious dust and dirt.

Items on desks or other work areas are not to be disturbed.

3. All carpets will be clean and free of dust, dirt, debris and obvious spots and stains. Carpet spotting will be accomplished as needed. All exposed carpets will be shampooed twice a year with a one week notification prior to starting. A bonnet type shampoo cleaner, hot water extraction or other acceptable method of carpet cleaning will be used as needed to accomplish performance standards.

4. Resilient flooring will be maintained at a high level of luster, free of all types of marks.

5. All other flooring will be free of dirt, debris and foreign material and maintain a high level of luster (buffing, stripping and waxing are included in the cost of this contract).

6. Drinking fountains will be cleaned and free of watermarks and other debris or encrustation. Drinking fountains will be maintained at a high level of sanitation.

7. All trash will be collected from the administrative office building and Lighthouse building and will be removed to the designated on-site location.

8. Restrooms will be cleaned and disinfected to maintain fixtures at a high level of shine and cleanliness.

9. Floors will be sanitized and maintained to ensure that there is not a buildup of dirt, debris or bacteria. Partitions and walls will be free of obvious dirt, graffiti, dust or other extraneous matter. Paper products will be replenished as needed to maintain an adequate supply at all times.

10. Food service, break areas and hallways will be cleaned.

11. Metal and wood building surfaces will be cleaned and polished regularly to obtain a uniform luster and to protect the wood or metal.

12. Railings, risers, ledges, grills and other surrounding areas will be free of obvious dirt, dust, stains, debris and other extraneous matter.

13. Venetian blinds will have cords and both sides of blind slats free of obvious dust, dirt grime and water spots.

14. Walls and high cleaning surfaces above 70 inches will be free of obvious dust, cobwebs, or any other extraneous matter (interior only).

15. All other space not specifically mentioned and covered by this contract will be free of obvious dirt, debris, dust, and present an overall appearance of cleanliness.

16. Window and glass (includes interior windows in reception area, lunch room, hallways and exterior entrance door glass) will be clean, free of obvious dirt, grime, streaks, cloudiness and water spots. Surrounding areas will be free of standing water, drips or watermarks.

17. All Interior/Exterior windows will be cleaned twice a year (May/November), with a one week notification prior to starting, except the Reception Area will follow 4.1 Services to be Performed – j.

18. All entranceways (8) into the offices will be kept clean including the ceiling over the doorways and the inside the cement wall.

19. All other space not specifically mentioned and covered by this contract will be free of obvious dirt, debris, dust, and present an overall appearance of cleanliness.

2.2 SERVICE CALLS

A service call is a report by the COR or the Inspectors (appointed by the COR) of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor will develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor will be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor will respond promptly to all service calls and complete the work required within four (4) hours. In those circumstances where a service call cannot be resolved within 4 hours due to circumstances beyond the Contractor’s control, the Contractor will immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log - Deficiency Reports The Contractor will submit deficiency reports to the Service call log daily, as the deficiency occurs or is reported. Deficiency reports should be addressing those areas not cleaned and the reason for not cleaning them. Deficiencies include, but are not limited to the following:

deficiencies in building equipment or damage to the building such as defective ballast;

missing/broken/inoperable soap dispensers; stopped-up urinals or commodes; inadequate government provided supplies. Likewise, the government will use the log to report concerns to the janitorial staff as described in clause Government Inspection.

SECTION 3 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY,

DATA, ETC.

3.1 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

SECTION 4 TASKS AND CRITICAL SUBTASKS

4.1 CLEANING SCHEDULE

Work Days and Hours: When required, cleaning will commence Tuesday, Thursday, and Saturday after the hours of 4:30 p.m. and to be completed by 6:00 a.m. the next day. No Work will be performed between 6:00 a.m. and 4:30 p.m. on normal Federal workdays. The Contractor may work on weekends and Federal holidays without restrictions to hours provided advance arrangement with the COR is made.

Nothing in this part will be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14).

The following services will be performed three times a week (Tuesday, Thursday, and Saturday) year-round for all buildings.

a. Sweep or vacuum entire floor, stairs, and rugs.

b. Wet mop all non-carpeted areas.

c. Empty all waste containers.

d. Empty all recycle containers.

e. Perform a thorough cleaning of all restrooms in the Administrative Office, Lighthouse

Room, and Fire Cache. Disinfecting all toilets, sinks, countertops, floors and mirrors assuring that all surfaces are clean and sanitized. Check and replace deodorizer in urinals as needed.

f. Refill toilet paper, hand towel and soap dispensers, keeping them at least half full at all times.

g. Clean sink, floor, tables, microwave and countertops of coffee room. (Administrative Office)

h. Clean exterior entranceways, sweep main walkways, remove cobwebs from light fixtures/doorways and remove litter.

i. Clean stainless steel drinking fountains. (Administrative Office, Lighthouse Room, and Fire Cache)

j. Clean and disinfect receptionist area including front desk counter and furniture. Clean inside of 1st floor windows and both sides of glass doors in reception area and foyer.

Clean glass windows and doors in the Lighthouse Room.

k. Clean conference tables in the Lighthouse Room and Administrative Office. Clean around papers and items left behind on conference tables. Stack the chairs on conference tables once clean, so floor can be thoroughly clean or vacuumed.

l. Wash handrails to remove accumulated grime.

The following services will be performed weekly (Saturday):

Tech Room Cleaning

a. Garbage can at entrance emptied

b. Bathroom cleaned to contract specifications

c. Bathroom supplies restocked

The following services will be performed once each month along with daily cleaning:

a. Spot clean carpets, including stairway landings.

b. Perform a thorough cleaning of the shower facility in the Lighthouse Room. Disinfect the shower, bathroom fixtures and floor.

c. Clean fingerprint marks and other spots from doors, interior windows, restroom stalls, walls, and hallways.

d. Dust all furniture surfaces including desks, tables, file cabinets, windowsills, telephone counters, ledges, bookshelves and chairs. Pick up phones, file baskets, and calculators to dust underneath them. Do not manipulate stacks of paperwork.

e. Dust all computers, monitors and keyboards.

f. Remove accumulated dust and cobwebs from the walls and light fixtures.

g. Dust walls, woodwork, high ledges, and light fixtures insuring that cobwebs are removed from corners, light fixtures and window casings and doorways.

h. Wipe and clean mop floor boards, doorframes, and window sills.

The following services will be performed once every six months along with daily cleaning:

a. Vacuum all offices with hose crevice tool around electrical cords, telephone cables, computer tables, and in corners to remove lint, dust and other debris, which has not been removed through routine dusting.

b. Light fixtures and air supply and return ducts in hallways, restrooms and offices will be vacuumed and washed.

c. Clean inside and outside of all windows in May and November.

d. A thorough shampooing and deep stain removal will be performed in May and

November.

Clean Lighthouse Room floor tiles with approved industry standards for Terra Cotta tiles, Contractor will notify COR with approved cleaning method.

4.2 CONTRACTOR FURNISHED MATERIAL AND SERVICES

Contractor will furnish all labor, equipment, supplies, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

Supplies and materials will include but not limited to paper towels, quality 2-ply toilet tissue, hand soaps, cleansers, window cleaners, furniture polish/wax, and trash can liners. These supplies and materials will be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. The products utilized will comply with biobased and/or post-consumer/recycled content.

The Contractor will use bio-based products. These supplies and materials will be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. If a product’s ability to meet the standards for cleanliness diminishes, the contractor will recommend an alternative product to the COR. No flammable liquids will be stored in the buildings.

The Contactor is responsible for the removal of Contractor Furnished materials and equipment at Contractor’s expense. Contractor Furnished materials and equipment at Contractor’s expense will be removed from the building either on the last day of cleaning or last day of the contract. The Government is not responsible for Contractor Furnished materials and equipment.

4.3 SAFETY MEASURES

The Contractor will be responsible for instructing company employees in appropriate safety measures. The Contractor will provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Clothes, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition will not be stored inside the building. Contractor will provide copies of Safety Data Sheets (SDS’s) for all cleaning chemicals used per FAR 52.223-3.

4.4 PRODUCTS/MSDS FORMS

Five (5) days prior to the starting date of the contract, the Contractor will submit to the COR a list giving the name of the manufacturer, the brand name, and SDS’s with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor will not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards will be tested by a recognized testing laboratory at the Contractor’s expense.

4.5 PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train all workers in the safe operation and use of equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities will be provided by the Contractor, used, and maintained in a sanitary and reliable condition wherever it is necessary because of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment will not be used.

SECTION 5 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

5.1 STORAGE

5.2 The Government will furnish secure areas for storage of Contractor-furnished materials. The Contractor will maintain such storage areas to the same standards as similar areas occupied by the Government. The Government will also furnish the following:

a. Floor mats for exterior entrances and doorways.

b. Dumpsters for both trash and recyclable materials

c. Exterior lighting in compliance with EPA standards

5.3 Locked and/or Non-Serviced Rooms: Some rooms in the building are locked for administrative reasons. These rooms will not require services unless left unlocked or a key has been provided to the Contractor. For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

5.4 Safety: The Contractor will be responsible for instructing company employees in appropriate safety measures. The Contractor will provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition will not be stored inside the building. Contractor will provide copies of Material Safety Data Sheets (MSDS’s) for all cleaning chemicals used.

SECTION 6 CONDUCT

6.1 GENERAL

All work under this contract will be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor will be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and will be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor will prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) on the premises to either work or accompany the Contractor or his/her employees during performance of the contract. The Contractor may not bring pets into the Federal Offices either.

6.2 SPECIFIC CONDUCT

The following restrictions apply to the Contractor and Contractor’s employees:

A. Smoking: All buildings are non-smoking buildings. The Contractor will not smoke inside the building.

B. Gambling: The Contractor will not participate in games for money or personal property while on Government property.

C. Alcoholic Beverages and Narcotics: The Contractor will not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering or on Government property.

D. Soliciting or Vending: The Contractor will not solicit or sell any items while on Government property.

E. Firearms: The Contractor will not be in possession of any firearms in any of the buildings.

F. Pets: Contactor may not bring pets into the buildings.

6.3 MISCELLANEOUS

The Contractor will perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to fire, theft, espionage, and sabotage:

A. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

B. Turn in items found to the COR.

C. Report any unusual traffic in the parking lots to the COR.

D. Water faucets or valves will be turned off after the required usage has been accomplished.

E. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not adjusted by the cleaning crew workers.

F. Cleaning of carpet, floors, and counter tops will be performed according to manufactures instructions or industry standards.

G. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

H. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected;

that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

I. Establish a system for custodial force personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

J. Prepare reports of accidents and fires and submit them to the COR; maintain and make available all records in connection with protection activities.

K. In the event of emergency or unusual occurrences adversely affecting the interest of the

Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

SECTION 7 SECURITY OF PREMISES

7.1 The Contractor will be issued key cards and/or pin numbers to access the building. These will be issued to individual employees by the district’s Administrative Officer and are not to be shared between employees. If an employee is no longer employed by the contractor, that key card must be returned. Any unauthorized personnel in the building or sharing of key cards is a violation of federal law and grounds for immediate termination of the contract.

7.2 The Contractor will be responsible for securing premises upon completion of each service.

The Contractor will take the necessary precautions to assure that its employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and the Contractor’s employees are allowed in the building outside of normal business hours.

7.3 The Contractor will check to see that exterior doors are locked.

7.4 The Contractor will report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

7.5 The Contractor will place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

7.6 The Contractor will ensure that all lights will be turned off after each room or area has been serviced.

7.7 The Contractor will comply with the requirements of this solicitation regarding contract personnel and contractor background checks. Contractors will not be allowed in any Government building if they have not passed the Federal background check and on-boarding procedures.

Procedures for the background checks may begin upon contractor acceptance of the contract. Post background check, the contractor will provide to the COR three (3) days prior to start of work, each employee’s full legal name, social security number and driver’s license, if applicable, for security access and security training. Work during business hours may be approved by the COR on a case-by-case basis. Upon employee termination with Contractor, Contractor will notify the COR, within 12 hours of termination, employee’s full legal name, to remove from security system.

SECTION 9 INSPECTION AND ACCEPTANCE

9.1 INSPECTION AND ACCEPTANCE

(a)The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b)Inspection and acceptance will be performed randomly at the USDA Forest Service, Central Coast Ranger Station.

9.2 GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor will be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

9.3 PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Performance Objective

PWS

Paragraph

Performance Threshold

Method of Surveillance

Basic Cleaning Services

Section 2 Not to exceed 3 valid customer complaints per month.

Customer Complaint, facility manager, or periodic inspection

Periodic Cleaning Services

4.1 Not to exceed 1 valid

customer complaint per year.

Customer Complaint, facility manager, or periodic inspection

Emergency and Security Services

7.1 through 7.6 Zero Defects 100% Inspection

Contractor Quality Control Plan

9.4 Submitted with offer 100% Inspection

9.4 CONTRACTOR QUALITY CONTROL PLAN

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION 10 REPORTING REQUIREMENTS

The Contractor will prepare and submit the following deliverables in accordance with the schedule below (documents should be submitted to Contracting Officer (CO):

Item No.

Description Copies To Due Date

01 Inspection Checklist COR Daily/Weekly: Janitorial Closet

02 Service Call Log COR Daily, As deficiency occurs

Inspection Reporting The contractor will utilize the Inspection Checklist, as specified above. The checklist should show the status of all work completed daily, weekly, and monthly, and initialed at completion.

Service Call Log - Deficiency Reports The contractor will submit deficiency reports to the Service call log daily, as the deficiency occurs or is reported. Deficiency reports should be addressing those areas not cleaned and the reasons for not cleaning them. Deficiencies include but are not limited to the following: deficiencies in building equipment or damage to the building such as defective ballast; missing/broken/inoperable soap dispensers; stopped-up urinals or commodes; in adequate government provided supplies.

Likewise, the government will use the log to report concerns to the janitorial staff.

SECTION 11 CONTRACT ADMINISTRATION DATA

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at the Central Coast Ranger Station.

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR’S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor will arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors will during regular business hours, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor will provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day- to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made monthly for janitorial services that have been satisfactorily provided. The Contractor will submit an invoice each month along with the completed inspection checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause.

Deductions for deficiencies will be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

INVOICE PROCESSING PLATFORM

NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury.

All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website:

https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

SECTION 12 SPECIAL CONTRACT REQUIREMENTS

12.1 Background Check Requirement for Personnel:

The contractor will ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor's personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize Linc Pass keycards for building entry, the Contractor's personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor's personnel employees whose worksite buildings utilize traditional keys or non-Linc Pass keycards.

Failure of the Contractor's personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor's personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application.

12.2 Keys/Key cards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor's possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor's responsibility to ensure any security access codes are secured in the contractor's possession and not to be used by unauthorized persons.

A. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

B. The Contractor will report the occurrence of a lost key/ keycard to the COR or CO no later than the next business day.

C. It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor's employees. Contractor's employees are prohibited from opening locked areas to permit entrance by other people (except for other Contractor's employees).

12.3 On Boarding and Background check process

USDA FOREST SERVICE REQUIREMENTS

All Contractor employees working inside a federal building will be required to complete computer based online training courses. Once the new contractor employee’s information has successfully been entered into the onboarding tracking software, they will be contacted by email. The emails will contain links to websites where the employee can complete the courses. Each course should take 45 to 60 minutes to complete. Contractor employees will need to have access to a computer to complete all training online.

Course Name Frequency Method of Training

Length of Training

Completion Date

*Information Security Awareness

Annually AgLearn 60 minutes 1 year since last completion date

Section 508 Annually AgLearn 60 minutes 45 days after assignment

USDA Records Management Annually AgLearn 60 minutes 60 days after assignment

* This course needs to be completed within 7 days of receipt of the email notification. The course must be completed first. Failure to complete this course in the time allotted will result in a termination of the onboarding process. Once the course is complete the background check process may start.

ALL FEDERAL AGENCIES REQUIREMENTS

Tier 1 Background Investigation Requirements for Awarded Contracts

Declaration of Federal Employment (OF306) National Background Investigation Services (NBIS) security questionnaire Fingerprinting (if you have not already enrolled for a LincPass or completed Field Print).

These actions must be completed within 14 days. Extensions will be granted on a case-by-case basis.

OF306

The OF306 is an encrypted (password-protect) PDF, with instructions, to be sent to the government email provided. The PDF should have password-protect for viewing, not just editing, otherwise data is just as open as not password-protecting it.

NBIS Security Questionnaire

The Background investigation will be initiated through the following internet browser address: https://myinvestigation.nbis.mil/subjectportal/ A user ID and temporary password are issued through separate emails from the NBIS system.

Fingerprinting

Depending on the location of the Contractor employee the fingerprint location maybe multiple hours driving distance away. Total travel time and finger process may take 4 to 8 hours total.

Fingerprinting will be done in one of these ways.

Enrollment within USAccess for a credential (LincPass)

Notify PIV Sponsor if you have already been fingerprinted for your credential or if you plan to have an enrollment appointment within the next 14 days.

Field Print

If this method is used, you are required to schedule an appointment within 7 days.

12.4 USE OF BIOBASE PRODUCTS

The Contractor must comply with Section 9002 of the Food, Conservation and Energy Act of 2008; Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); Executive Order (EO) 13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO

13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor will utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials will be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be used in this contract for which biobased products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting health and environmental specifications.

Janitorial cleaning products and supplies

The Contractor will comply with the provision of FAR 52.223-1, Biobased Product Certification, FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, and FAR 52.223-4 Recovered Material Certification.

Guide to minimum biobased content:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml EPA’s list of designated products under the Comprehensive Procurement Guidelines:

http://www.epa.gov/waste/conserve/tools/cpg/products/index.htm

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There will be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

TRASH AND REFUSE MATERIAL

The Contractor will remove all of his/her own trash and refuse from the contract area.

STORAGE OF MATERIALS AND EQUIPMENT

Materials will be stored to assure the preservation of their quality and fitness for work. All storage areas approved by the Government will be restored to satisfactory conditions at the Contractor's expense.

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:.

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6

☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

Janitor $17.32 -- $5.55

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026)

☒ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☒ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate…