C03 36C25726P0783 Beacon Point Signed.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

671-26-4-039-0720

36C25726P0783

AWARDED:

EFFECTIVE: 09-01-2026

36C25726Q0844

Michael Grier; Michael.Grier@va.gov none

36C257

Department of Veterans Affairs

NCO 17 North Texas Healthcare System

Regional Procurement Office West (RPO-W)

124 E. Hwy 67, Suite 100

Duncanville TX 75137

X 100

X

339113

800 Employees

N/A

36C257

Department of Veterans Affairs

NCO 17 North Texas Healthcare System

Regional Procurement Office West (RPO-W)

124 E. Hwy 67, Suite 100

Duncanville TX 75137

36C257

NCO 17

Department of Veterans Affairs

North Texas Veterans Health Care Center

124 E. Hwy 67, Suite 100

Duncanville TX 75137

146S1

BEACON POINT SOLUTIONS LLC

6087 REDBERRY DR

GULF BREEZE FL 32563

S9BCKJD1YF55

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

PLEASE SEE CONTINUATION PAGES

PLEASE REFERENCE PO 671A60174 ON ALL INVOICES TO ENSURE

PROMPT PAYMENT.

$157,993.64

See CONTINUATION Page

671-3660160-039-820100-3131 0100201X9

X X

X 1 X Q-121831-03 8/25/2026

TOMMY HAIRE

Adriana Belen, Gov't Acct. Manager 08/27/2026

TOMMY HAIRE Digitally signed by TOMMY HAIRE Date: 2026.08.27 13:24:39 -05'00'

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ACCOUNTING AND APPROPRIATION DATA

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.3 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.6 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

CONTINUATION PAGE

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: BEACON POINT SOLUTIONS LLC

6087 REDBERRY DR

GULF BREEZE, FL. 32563

ADRIANA BELEN; ADRIANA.BELEN@TEAMBPA.COM

b. GOVERNMENT: Contracting Officer 36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Receipt and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Statement of Work (SOW) Surgical Sponge Detection System with complete service plan

Competitive Requirement Audie L. Murphy VA Medical Center – San Antonio, TX

1. PURPOSE AND SCOPE

The VA seeks a complete Surgical Sponge Detection System utilizing RF technology to prevent retained surgical items (RSI). This turnkey acquisition includes equipment, installation, training, and multi-year service plan.

Delivery Location: Audie L. Murphy VAMC, 7400 Merton Minter, San Antonio, TX 78229 Performance Period: Base period + FOUR 12 MONTH Option years Installation Timeline: Within 30 calendar days of award

2. TECHNICAL REQUIREMENTS

2.1 System Components (All New Equipment)

Description Part no. Quantity

RF ASSURE DETECTION SYSTEM,

CONSOLE X, BODY, ROOM

SCANNER

01-0047 14

SERVICE PLAN ANNUAL (12 MONTHS) 14

Console/Base Unit:

• Touchscreen display with real-time count with visual/audible alerts

• Report generation, battery backup

• FDA 510(k) cleared Handheld Scanner (Body Wand):

• ergonomic, detection depth ≥6 inches

• Visual/audible/vibration alerts

• Rechargeable battery, cleanable with hospital-grade disinfectants

• Charging dock included Room Scanner:

• Wall/ceiling mounted with all hardware

• Automatic detection, integrates with console

• No interference with medical/imaging equipment

2.2 RF-Tagged Surgical Supplies (Compatible)

• Surgical sponges, lap pads, towels

• Tags: passive, biocompatible, X-ray detectable, latex-free, sterilization-safe

2.3 Compliance Requirements

• FDA 510(k) or PMA clearance

• IEC 60601 medical electrical safety

• FCC Part 15 (RF emissions)

• Radiolucent, compatible with imaging systems

• Operates without line-of-sight

3. INSTALLATION AND TRAINING

3.1 Installation Services

Contractor shall:

1. Coordinate delivery with VA POC for OR access

2. Uncrate, transport, assemble, and mount all components

3. Perform operational checkout: power-on, detection testing, calibration, alerts

4. Demonstrate patient-area detection and handheld search capability

5. Document equipment serial numbers and test results

6. Remove all packing materials

3.2 Basic Operational Familiarization

• On-site training (minimum 4 hours, up to 24 VA staff)

• System operation, scanning techniques, alerts, basic troubleshooting

• All training materials included

4. COMPLETE CARE SERVICE PLAN

4.1 Base Period Warranty

• 24-month full warranty: parts, labor, technical support

• Preventive maintenance: 2 visits/year (testing, calibration, software updates)

• On-site response: ≤48 hours

• No-cost replacement of defective components

4.2 Option Years Service

Preventive Maintenance (2 visits/year):

• Testing, calibration, inspection, battery replacement, software updates, service reports

Corrective Maintenance:

• Helpdesk response: ≤2 hours (M-F, 8am-5pm CT)

• On-site response: ≤24 hours (critical), ≤48 hours (non-critical)

• Repair completion: ≤8 hours (critical failures)

• Parts, labor, travel included; loaner equipment if repair >24 hours Service Level Agreements:

• System uptime: ≥98%

• First contact resolution: ≥70%

• Quarterly performance reports

5. DELIVERABLES

• Complete system (console, handheld scanner, room scanner, mounting hardware, accessories)

• User manuals (printed/electronic), service manuals, installation guides

• FDA clearance documentation, warranty documentation

• Safety data sheets (if applicable)

6. ACCEPTANCE CRITERIA

System accepted when:

• All equipment delivered undamaged and complete

• Installation completed per specifications

• Successful demonstration: power-on, detection, handheld search, alerts

• All documentation delivered

• Training completed, site cleaned Government reserves right to inspect, witness testing, and reject non-conforming items. Replacement within 30 days at no cost.

7. PROPOSAL REQUIREMENTS

7.1 Technical Proposal

• System description with compliance matrix for all requirements

• FDA 510(k) clearance documentation

• Past performance: 3 references from similar installations

• Installation plan/timeline, service plan details

• Company profile, technician qualifications

8. Safety Requirements:

8.1 Critical patient safety needs

RFI-Compatible Surgical Supplies:

• All surgical sponges, gauze, lap pads, and OR towels must contain radio-frequency identification (RFID) or x-ray detectable markers for technology-assisted detection.

• RFI Detection Equipment: Advanced detection systems (e.g., Medtronic Situate Detection System X or equivalent) to provide real-time, automated scanning and verification of surgical items before, during, and after procedures.

Clinical Preference and Operational Readiness:

The facility's surgical staff has specifically requested the Medtronic Situate Detection System X (Catalog 01-0047) by name. Surgeons and perioperative personnel have received specialized training on this system and have expressed confidence in its capabilities to ensure safe surgical outcomes. Standardization on this platform will maximize clinical adoption, minimize training requirements, reduce implementation time, and ensure consistent application of RFI prevention protocols across all surgical teams.

The surgical staff's familiarity with and confidence in this specific technology is critical to successful integration into existing surgical workflows and patient safety practices.

Mission Criticality:

VHA has identified RFI prevention as a high-priority patient safety initiative.

Implementation of technology-assisted detection is essential to protecting Veterans from preventable surgical harm and fulfilling VA's commitment to world-class surgical care.

9. SPECIAL REQUIREMENTS

Follow OR safety practices, sterile field protocols, VA facility policies Coordinate work to minimize surgical disruption Proper waste disposal per VA environmental policies Invoices: Net 30 days after acceptance, include contract number and CLIN

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Note: The service plan pricing covers a 4‑year term. There are no option periods associated with this action.

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

14.00 EA $8,359.46 $117,032.44

SITUATE DETECTION SYSTEM X (CONSOLE X,

BODY, ROOM SCANNER) P/N: 01-0047; to include 12 month warranty Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

LOCAL STOCK NUMBER: 01-0047

ACRN: 1 Requisition Number: 671-26-4-039-0720 Appropriation: 671-3660160-039-820100 Medical-3131 Medical, Dental, \T\ Scient-0100201X9

$117,032.44

14.00 EA 731.45 $10,240.30

COMPLETE CARE SERVICE PLAN FOR SITUATE

SYSTEM X CONSOLE AND SITUATE DELIVERY

SYSTEM CONSOLE

Contract Period: YEAR 1 POP Begin: 09-01-2027 POP End: 08-01-2028

LOCAL STOCK NUMBER: SRV-SITUATE-CMP

SYSTEM X CONSOLE AND SITUATE DELIVERY

SYSTEM CONSOLE

Contract Period: YEAR 2 POP Begin: 09-01-2028 POP End: 08-31-2029

SYSTEM X CONSOLE AND SITUATE DELIVERY

SYSTEM CONSOLE

Contract Period: YEAR 3 POP Begin: 09-01-2029 POP End: 08-31-2030

14.00 YR 731.45 $10,240.30

SYSTEM X CONSOLE AND SITUATE DELIVERY

SYSTEM CONSOLE

Contract Period: YEAR 4

POP Begin: 09-01-2030 POP End: 08-31-2031

GRAND

TOTAL

ACCOUNTING AND APPROPRIATION DATA

ACRN APPROPRIATION

REQUISITION

NUMBER AMOUNT

1 671-3660160-039-820100 Medical- 3131 Medical, Dental, \T\ Scient- 0100201X9

671-26-4-039-0720 (P)

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: DEPARTMENT OF

VETERANS AFFAIRS

Audie L. Murphy VAMC, 7400 Merton Minter, San Antonio, TX 78229

14.00 See POP

MARK FOR: Jordan, Randy D.

randy.jordan@va.gov

(210) 617-5300 EXT16493

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS— NOV 2023

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES OCT 2025

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES NOV 2023

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS

52.204-13 SYSTEM FOR AWARD MANAGEMENT OCT 2018

MAINTENANCE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE AUG 2020

MAINTENANCE

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED JAN 2023

TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL

52.219-33 NONMANUFACTURER RULE SEP 2021

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS. JAN 2025

52.222-3 CONVICT LABOR. JUN 2003

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES JAN 2025

AND REMEDIES

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH JUN 2020

DISABILITIES

52.222-37 EMPLOYMENT REPORTS ON VETERANS. JUN 2020

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE DEC 2010

NATIONAL LABOR RELATIONS ACT.

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE AUG 2018

CONTRACT LABOR STANDARDS-PRICE

ADJUSTMENT

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

(End of Clause)

C.2 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

C.3 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of Clause)

52.229-3 FEDERAL, STATE, AND LOCAL TAXES FEB 2013

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER— OCT 2018

OTHER THAN SYSTEM FOR AWARD MANAGEMENT

52.233-3 PROTEST AFTER AWARD. AUG 1996

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023

852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS- FEB 2023

INFORMATION TECHNOLOGY MAINTENANCE

ALLOWING OTHER THAN NEW PARTS

852.219-73 VA NOTICE TO TOTAL SET-ASIDE FOR CERTIFIED JAN 2023

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES

852.219-74 VA NOTICE TO TOTAL SET-ASIDE FOR CERTIFIED JAN 2023

VETERAN-OWNED SMALL BUSINESSES

852.219-75 VA NOTICE OF LIMITATIONS ON JAN 2023

SUBCONTRACTING – CERTIFICATE OF

COMPLIANCE FOR SERVICES AND

CONSTRUCTION

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT NOV 2018

REQUESTS

852.239-76 INFORMATION AND COMMUNICATION FEB 2023

TECHNOLOGY ACCESSIBILITY

852.246-71 REJECTED GOODS OCT 2018

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the

Schedule as an option item, in the quantity and at the price stated in the Schedule. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities;

clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the

Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C.

3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph

(c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United

States.

(End of Clause)

C.6 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

Department of Veterans Affairs

SEE STATEMENT OF WORK FOR DELVERY LOCATION

(End of Clause)