C01 Notice of Intent Posting .pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

JOFOC LOG Ndmber: FY25-NCO-22-656

Acquisition Plan Action ID: 36C24W-25-AP-0052

1. Contracting Activity: Department of Veterans Affairs Regional Procurement Office

(RPOW) 3237 Peacekeeper Way Building 200 suite 204 McClellan, Park CA 95652 PR

IFCAP# 623-25-2-2455-0008

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The

TIMS medical cart will interact with the VA network by retrieving patient data for imaging purposes and securely forwarding those images to the provider and the patient's medical record. The VA medical staff is already familiar with the TIMS units and how they operate.

For standardization and maintenance, they are requesting the TIMS 2000 mobile cart package with audio, part number 061000-SP-MCP-G, This will be cost effective for the government and reduce the need for retraining by the staff.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This is a Brand name only requirement. The VA medical staff is already familiar with the TIMS units and how they operate. For standardization and maintenance purposes they are requesting the TIMS 2000 mobile cart package with audio, part number 061000-SP-MCP-G, This will be cost effective for the government and reduce the need for retraining by the staff. TIMS Medical also know as Foresight Imaging LLC.

exclusively names TrillaMed LLC as the authorized distributor for TIMS medical system and will covered by the full OME warranty.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted using FAR part 10; a VetCert was conducted using NAICS code 339112, and 668 results were populated. Market research was also conducted with GSA eLibrary, FPDS, SBA, and the National Acquisition Center (NAC). In addition, Analytics, Data, and Decision Support Unified Platform (ADDS UP) was used, and the results followed.

GSA eLibrary was queried using the keyword TIMS Medical unit, and zero results were found. An FDPS check was conducted, and four results were populated. All came back to

TRILLAMED LLC. or FORESIGHT LLC, which is the same company as TIMS Medical

LLC., the manufacturer of the supply needed by the Mission Partner. The NAC was checked using the keyword above, and no results were found. ADDS UP was also conducted using https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#:

the same keyword, and 103 contracts were populated, most coming back to the SDVOSB used by the manufacturer that provides the product to the government TRILLAMED LLC.

As mentioned above, I did call the manufacturer, who stated they use one exclusive

SDVOSB to distribute their products to the VA. That distributor is TRILLAMED LLC. After speaking with them, they provided me with a letter stating they are the exclusive distributor for the Swallow Cart system manufactured by TIMS Medical, also known as Foresight LLC.

5. Contracting Officer's Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge.

Prepared by:

Mika Gant

Contracting Specialist

For:

Robert M. Clark Jr

Contracting Officer