C01 - JA Sole Source SDVOSB - Lubbock - Redacted.pdf

VHAPM Part 819.7007/7008 Original Date: 08/30/2017 Revision 02 Eff Date: 10/24/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36E776-20-AP-0138

1. Contracting Activity:

The Contracting Activity for this requirement is the Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) in support of major lease activation project for the Amarillo VA Health Care System (AVAHCS) Lubbock Clinic.

2. Nature and/or Description of the Action Being Approved:

This justification is in support of a new, Firm-Fixed-Price (FFP) Contract for commercial Initial Outfitting, Transition, and Activation (IOT&A) services for the VA Amarillo VA Health Care System (AVAHCS) Lubbock Clinic.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is being conducted in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Activations contracts are necessary to support the VHA Office of Healthcare Environment and Facilities Programs (HEFP) with a variety of activation related tasks, that enables VHA to deliver activation projects on schedule, within budget, and within expectations.

These comprehensive services support the overall activation project. Continuity throughout the lifecycle of the activation project is key to a successful facility activation. Activation tasks often times overlap, therefore awarding the contract to a single contractor to perform these tasks is logical.

IOT&A Contract will include activation of the new facility through a multitude of tasks being executed simultaneously to ensure that the facility is fully operational on Day One.

Services performed under this IOT&A Contract Performance Work Statement (PWS) defined tasks listed below:

1. Comprehensive Management Support Services

2. Comprehensive Interior Design, and Space Planning Support Services

3. Comprehensive Furniture, Fixtures, and Equipment (FF&E) Planning Support

4. Acquisition Services

5. Concept of Operations (CONOPS) and Transition Services

6. Relocation Services

7. Delivery, Installation, Testing and Training Services

8. Training and Simulation

9. Final Turnover, Close-out, and Post Occupancy Evaluation (POE) Services

Revision 02 Eff Date: 10/24/2018

10. Strategic Communication (STRATCOM) Support Services

11. Information Technology (IT)

12. Biomedical Planning, Execution, and Quality Assurance

13. Roles and Responsibilities Analysis and Report

14. Travel

The Period of Performance is anticipated to be June 30, 2020 to September 29, 2021.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(5), 38 U.S. Code § 8127 and VAAR 806.302-5-70. COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Full and open competition need not be provided for when awarded a sole source contract with a verified SDVOSB in accordance with 819.7007, as authorized.

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

In accordance with VAAR VAAR 819.7007.the VA has the statutory authority to award sole source to a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) using procedures other than competitive procedures given the following:

38 U.S.C 8127(c) states, in part, “…a contracting officer at the Department may award a contract to a small business concern owned and controlled by Veterans using procedures other than competitive procedures if –

1) Such concern is determined to be a responsible source with respect to performance of such contract opportunity;

2) The anticipated award price of the contract (including options) will not exceed

$5,000,000.

3) It is the anticipation of the Contracting Officer (CO) that award will be made provided that a fair and reasonable price that offers best value of the United States can be obtained.

The implementing regulations at VAAR 819.7007 (b) & (c) [DEVIATION] state in part:

b) “The Contracting Officer’s determination whether to make a sole source award is a business decision wholly within the discretion of the contracting officer…”

c) “A determination that only one SDVOSB can meet the requirement is not required…”

The proposed source for this acquisition is Concourse Federal Group, LLC of 123 S. Royal Street, Alexandria, VA 22314; a registered and verified SDVOSB by VA Center for Verification and Evaluation (CVE). Concourse Federal Group, LLC is technically qualified by their experience providing IOT&A services for the VHA and comprehensive IOT&A services. Concourse Federal Group, LLC has the necessary capabilities to meet all the Government’s requirements for this activation project and possesses the application knowledge and technical expertise required to complete this project within the established activation schedule.

In light of the above, the Government’s activation team at the Amarillo VAHCS site has reviewed Concourse Federal Group, LLC capabilities statement and determined that they are capable of meeting all the Government’s requirements and is considered a responsible SDVOSB. There is an

Revision 02 Eff Date: 10/24/2018 expectation that an award will be made at a fair and reasonable price. In accordance with FAR 9.102, a determination of responsibility will be made prior to contract award.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart

5.2 and, if not, which exception under 5.202 applies:

In accordance with the Class Deviation from the VAAR 819.7007(b), Sole Source Awards to Service- Disabled Veteran-Owned Small Business Concerns, the Contracting Officer’s determination whether to make a sole source award is a business decision. For the reasons stated herein, and specifically, in response to Paragraph 5, the undersigned Contracting Officer, has determined that Concourse Group, LLC is a qualified, responsible SDVOSB.

Notice of Intent to Sole Source #36A7760Q0097 was published to the Government Point of Entry (GPE) on January 16, 2020 pursuant to FAR Section 5.201. The CO received (5) responses, which are:

Name of Offeror Name and Address of Building

Visionary Consulting Partners, LLC

201 Saint Charles Avenue, Suite 2500, New Orleans, LA 70170

Instant Data Technologies, Inc. (Indatatech)

85 NE Loop 410 Suite 405, San Antonio, Texas 78216

Go Energistics, LLC (GoE) 2101 Cedar Springs Road Suite 1050, Dallas, Texas 75201

Red Castle Solutions, LLC 310 Babrac Rd, Newnan, GA 30263, USA Strategic Medical Equipment Solutions, LLC

4944 Garden Trail, Colorado Springs, CO

80918, US

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Based on the authorities cited in this justification, a sole source award under the Veterans Benefits Act of 2006 to Concourse, LLC is proposed pending negotiation of a fair and reasonable price for the work to be performed. It is expected negotiations will result in a price which compares favorably to the Independent Government Estimate. The Contracting Officer will also review historical prices on existing and previously awarded contracts for similar items or services.

Based on historical prices paid for activations of the same size, scope and complexity of the AVAHCS Lubbock Clinic project, the Independent Government Cost Estimate for the entirety of the project is set at $1,503,119.33.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques were used:

Sources via the Procurement List maintained by the Committee for Purchase from People Who Are Blind or Severely Disabled: https://www.abilityone.gov/procurement list/index. A review of

Revision 02 Eff Date: 10/24/2018 the Procurement List Services showed that this requirement for IOT&A services is not available from the Procurement List.

GSA eLibrary: https://www.gsaelibrary.gsa.gov/ElibMain/home.do. A search for NAICS 541614 was conducted on 22 October 2019. OASIS SB (One Acquisition Solution for Integrated Services – Small Business) category result was found. Within the Small Business category, an SDVOSB subcategory was found. OASIS SB category includes any of the following activities: provision of advice, preparation of feasibility studies, preparation of preliminary and final plans and designs, provision of technical services during the construction or installation phase, inspection and evaluation of engineering projects, and related services. There were (13) thirteen SDVOSB vendors identified in the OASIS SB category.

However, none with hospital activation expertise. Results of the GSA search are depicted in the chart below.

Vendor GSA Contract Contract End

Date DUNS Hospital

Activation Exp.

Aermor LLC 47QRAD20D1035 Dec 19, 2024 962007634 None Chimera Enterprises International, Inc

47QRAD20D1005 Dec 19, 2024 786988902 None

Council for Logistics Research, Inc 47QRAD20D1017 Dec 19, 2024 097791292 None Delta Solutions & Strategies, LLC 47QRAD19D1002 May 1, 2024 124651964 None Infinity Technology LLC GS00Q140ADS120 Jun 19, 2024 198024809 None Intecon, LLC 47QRAD20D1024 May 2, 2022 081969656 None Ironach Technology LLC 47QRAD20D1027 Dec 19, 2024 078727434 None KT Consulting, Inc GS0014OADS123 Jun 19, 2024 089072826 None Mckeller Corporation 47QRAD20D1032 Dec 19, 2024 786034020 None Perdigita, LLC 47QRAD20D1022 Dec 19, 2024 081127676 None R&K Enterprise Solutions, Inc 47QRAD20D1015 Dec 19, 2024 828223243 None Strategic Alliance Business Group, LLC

47QRAD20D1030 Dec 19, 2024 198895547 None

The Tolliver Group, Inc. 47QRAD20D1037 Dec 19, 2024 128047417 None

Sources via the Vendor Information Pages (VIP) database: https://www.vip.vetbiz.gov/. In accordance with VAAR Subpart 819.70, a search on Vetbiz.gov was conducted to locate Service-Disabled-Veteran- Owned-Small-Business (SDVOSB) concerns utilizing NAICS code 541614. The search produced 1,337 results which are listed in “Attachment 1 - VIP Results – NAICS 541614 – 10092019”. On 22 October 2019 an email blast was sent to all 1,337 vendors found on the VIP list with NAICS 541614 (see Attachment 2) advertising the Sources Sought Notice on FBO discussed below.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Based on the authorities cited in this justification, a sole source award under the Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006, as amended (38 U.S.C. 8127 (c))."to Concourse Federal Group, LLC is proposed pending negotiation of a fair and reasonable price for the work to be performed.

It is recommended that a sole source award be made to Concourse Federal Group, LLC. Concourse Federal Group, LLC is a SDVOSB that is currently performing A/E and ID staff augmentation services for the Department of Veteran Affairs and has been determined to be successful. A sole source