C006475 Addendum 1.pdf

Addendum No. 1

Issue Date: October 30, 2023

Title: ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory

Bid #: C006475

To: All Bidders

Issued By: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst rparente@oversightdistrict.org

(689) 254-3539

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 1 in the appropriate space provided of the EXHIBIT C - Bid Submittal Affidavit.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. ADMINISTRATIVE UPDATES

The following documents are available at this Box link: CLICK HERE FOR ADDENDUM NO. 1 Invitation to Bid (Revised 10/30/2023) EXHIBIT A – Scope of Services (Revised 10/30/2023) EXHIBIT B – Bid Pricing Form (Revised 10/30/2023)

PART B. QUESTIONS/RESPONSES

Question 1: Please confirm this solicitation is only for boiler hot pass re-tubes and not complete re-tubes.

Response 1: Yes; hot pass only. EXHIBIT A – Scope of Services has been updated to specify hot pass throughout.

Question 2: Can the EXHIBIT B - Bid Pricing Form be updated to split out hot pass re-tubes to allow for price escalation over time?

Response 2: Yes; EXHIBIT B - Bid Pricing Form has been updated to allow for this.

Question 3: Can the liquidated damages be clarified?

Response 3: Yes; the Invitation to Bid and the EXHIBIT A – Scope of Services have been clarified as follows:

“Contractor shall respond to Owner’s request within twenty-four (24) hours, commence performing the re-tube for the hot pass of the specified ECEP Boiler within one (1) week of Owner’s request, and complete the work within two (2) weeks of commencement”

Question 4: Does Owner have any storage space?

Response 4: No; Contractor is responsible to store all required material offsite.

https://reedycreek.box.com/s/9ylm6u68wgqgw1ses03vzynlt2ltlrsx

ITB # C006475 Page 2 of 2

Question 5: Does Owner have equipment for Contractor to utilize in offloading material?

Response 5: No; Contractor is responsible to provide all equipment for offloading material.

Question 6: Can a photo of the ECEP boilers be provided?

Response 6: Yes; see the following.

ECEP Boilers

V.2 (October 30, 2023)

Invitation to Bid (REVISED 10/30/2023) with Best and Final Offers

Issue Date: October 19, 2023

Bid #: C006475

Bids Due: November 1 @ 2:00 P.M. EST

Box Link: Bid Documents Link Here

Submit Bids To: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst bids@oversightdistrict.org

SECTION 1. GENERAL INFORMATION

1.1 Central Florida Tourism Oversight District (“CFTOD”, “Owner”, or “District”) is issuing this solicitation for its Planning and Engineering Department.

1.2 CFTOD requests qualified companies submit your bid and qualifications for consideration in the selection for the ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory project.

1.3 All dates and information contained herein may be extended, changed, or updated within the listing by addendum issued by CFTOD.

SECTION 2. TIME SCHEDULE

2.1 The District will attempt to use the following time schedule which will result in the award of a contract.

DESCRIPTION DATE

NON-MANDATORY Site Visit at 9:00 A.M. EST (Location and Instructions Provided in Section 3) October 25, 2023

All Written Questions and Inquiries are due by or before 12:00 P.M. EST October 27, 2023

Bid Packages due by or before 2:00 P.M. EST November 1, 2023

Bid Evaluation/ Final Negotiations November 6, 2023

Final Bid Award Announced November 8, 2023

NOTE: These dates are estimated dates only and are subject to change.

SECTION 3. INSTRUCTIONS TO BIDDERS

3.1 Meeting location for the Non-Mandatory Site Visit is at the following address:

https://reedycreek.box.com/s/j5ojnp0kd7iyvrcbrm6tz0x8nrzeoj1o

ITB # C006475 Page 2 of 5

EPCOT Central Energy Plant 751 Backstage Lane Lake Buena Vista, FL 32830

Please provide full name (listed on driver’s license) of all participants by close of business on October 23, 2023, so that the names can be submitted to security for gate access.

For all those who are attending the non-mandatory site visit please remember to bring/wear closed toed shoes, pants and eye and ear protection.

3.2 All bids must be electronically submitted by or before 2:00 PM, on the listing end date/bid close date to bids@oversightdistrict.org for consideration.

3.3 Bids may not be submitted by any other means other than as described in Section 3.2. CFTOD will not accept bids sent by U.S. Mail, private couriers, fax, or email.

3.4 Any bids received after the stated time and date will not be considered.

3.5 Bids not conforming to the instructions will be subject to disqualification at the sole option of the District.

SECTION 4. INQUIRIES

4.1 All questions must be submitted electronically via email to Richard Parente at rparente@oversightdistrict.org.

Responses will returned electronically, and provided to all bidders. In the Subject Line of the email, clearly indicate the following: C006475 ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory.

4.2 If necessary, an addendum will be emailed to all bidders.

4.3 It is our standard policy no addendum will be issued later than three (3) calendar days prior to the date for receipt of bids, except an addendum withdrawing the solicitation or one which includes postponement of the date for receipt of bids.

4.4 No verbal or written information which is obtained other than by information in this document, or by addendum, will be binding on the District.

SECTION 5. QUALIFICATION OF BIDDERS

5.1 Contractor must have previous experience re-tubing Cleaver Brooks-manufactured multi-pass fire tube boilers. The tube-to-tube sheet attachment experience must be ‘rolled and beaded’ at the front tube sheet and ‘rolled and welded’ at the rear tube sheet.

5.2 Contractor shall provide a reference list of at least two (2) clients where it has provided services in a similar capacity within the past five (5) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT D – Client Reference List.

5.3 Contractor shall provide a copy of their ASME ‘R’ symbol stamp Certificate of Authorization issued by The National Board of Boiler and Pressure Vessel Inspectors (“NBBI”).

SECTION 6. LOBBYING/BIDDER CONTACT/ANTI-COLLUSION

6.1 BIDDERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY CFTOD

PERSONNEL OR BOARD MEMBER DURING THE BID PERIOD RELATED TO OR INVOLVED WITH THIS

REQUEST. BIDDERS ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS

SOLICITATION WITH COMPETING FIRMS UNDER THIS SOLICITATION. ALL ORAL OR WRITTEN

INQUIRIES MUST BE DIRECTED THROUGH THE ASSIGNED PROCUREMENT PERSONNEL.

6.2 Any bidder or any individuals that lobby on behalf of the bidder or interact with other bidders during the time specified

ITB # C006475 Page 3 of 5 will result in rejection/ disqualification of their bid under said solicitation.

6.3 Bidders shall not divulge, discuss, or compare this solicitation with any other bidder or collude with any other bidder in the preparation of their bid in order to gain an unfair advantage in the award of this contract. By submitting a bid, Bidder acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 7. MODIFICATION OR WITHDRAWAL OF BID

7.1 A Bid may not be modified, withdrawn, or cancelled by the Bidder for ninety (90) days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid. Prior to the date and time of receipt of Bids, a Bidder may withdraw its Bid and resubmit at any time before the date and time stipulated for receipt of Bids. The Bid Guarantee shall be in an amount sufficient for the Bid as modified or submitted.

SECTION 8. AWARD

8.1 CFTOD reserves the right to accept or reject any or all bids.

8.2 CFTOD reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all bids.

8.3 CFTOD will negotiate an agreement with the awarded bidder. If an agreement cannot be reached with the selected bidder, CFTOD reserves the right to negotiate with the next bidder (or subsequent bidder) until an agreement is reached.

8.4 The basis of award will be the grand total of Items 1.1 through 2.1 on EXHIBIT B – Bid Pricing Form.

SECTION 9. BOND REQUIREMENTS

9.1 Bid Bond: Not applicable to this project

9.2 Performance and Payment Bond: Not applicable to this project

SECTION 10. DRAWINGS, SPECIFICATIONS AND PERMITS RELATED TO THIS PROJECT

10.1 Drawings: Not applicable to this project

10.2 Specifications: See equipment make and model listed in EXHIBIT A – Scope of Services.

SECTION 11. DELAY DAMAGES SUBJECT TO THIS PROJECT

The Owner may incur financial loss if the Work is not substantially and finally complete in the timeframes included in the EXHIBIT A – Scope of Services. The Contractor shall be liable for damages.

Liquidated Damages: For each boiler hot pass re-tube, Contractor will be assessed damages of $1,000.00 per day for delays attributable to Contractor past the agreed to final completion date. Contractor shall respond to Owner’s request within twenty-four (24) hours, commence performing the re-tube for the hot pass of the specified ECEP Boiler within one (1) week of Owner’s request, and complete the work within two (2) weeks of commencement.

SECTION 12. CFTOD REQUIRED CLAUSES

12.1 MATERIALS. All materials submitted in response to this solicitation shall become the property of CFTOD.

12.2 COST INCURRED IN RESPONDING. All costs directly or indirectly related to bid preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

ITB # C006475 Page 4 of 5

12.3 PUBLIC ENTITY CRIMES. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a consultant, supplier, sub-consultant, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

12.4 E-VERIFY. The Proposer shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Proposer during the term of the contract and shall expressly require any sub-consultants performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the sub-consultant during the contract term.

12.5 INTELLECTUAL PROPERTY RIGHTS. The proposer will indemnify and hold harmless, CFTOD from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by CFTOD. If the proposer uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright, or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with CFTOD.

12.6 SUBCONTRACTS. Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-contractor and CFTOD.

A. The proposer will be fully responsible to CFTOD for the acts and omissions of the sub-contractor and their employees.

B. After award of the contract, any changes in sub-consultants requires prior CFTOD written approval.

12.7 AGREEMENT. A contract will be drafted after award for any work to be performed as a result of this solicitation.

This solicitation, the submitted proposal, all attachments, and any addendum released, and the corresponding contract will constitute the complete agreement between the proposer and Central Florida Tourism Oversight District. Should there be any conflict between the terms of this solicitation, the submitted proposal, and the terms of the agreement (Contract), the terms of the Contract shall be final and binding. The solicitation shall control where in conflict with the submitted proposal.

12.8 DISTRICT INSURANCE REQUIREMENTS.

A. The Contractor/Consultant shall at its expense procure and maintain during the life of this Contract and for two

(2) years thereafter (and shall require the same from its Subcontractors and Sub-subcontractors) the following types and minimum amounts of insurance:

i. Commercial General Liability Insurance including liability assumed under written contract, bodily injury, property damage, personal and advertising injury, and products/completed operations liability written on an occurrence basis with minimum combined single limits for bodily injury and property damage of $1,000,000 per occurrence;

ii. Automobile Liability coverage for all owned, non-owned and hired vehicles written on an occurrence basis, with minimum combined single limits of $1,000,000 per occurrence;

iii. Workers’ Compensation Insurance providing statutory benefits and Employer’s Liability Insurance with minimum limits of $1,000,000 per occurrence;

iv. Umbrella Liability on a follow-form basis providing coverage excess of the underlying policies required by i., ii, and iii. above in an amount of at least $1,000,000 per occurrence; and

ITB # C006475 Page 5 of 5

Contractor is not required to commercially insure its owned, rented or borrowed machinery, tools, equipment, office trailers, vehicles, and other property but agrees that Owner is not responsible for and Contractor holds Owner harmless for loss, damage or theft of such items.

B. All insurance required under this Article shall be with companies and on forms authorized to issue insurance in Florida and with an insurer financial strength rating from AM Best of no less than A- or an equivalent rating from a similar, recognized ratings agency unless such requirements are waived, in writing, by the Owner’s Risk Manager. Certificates of insurance (or copies of policies, if required by the Owner) shall be furnished to the Owner.

C. CANCELLATION. All such insurance required by this Article shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Contractor, who agrees to promptly relay any such notice received to Owner.

D. ADDITIONAL INSUREDS. Each liability policy required herein (except Workers’ Compensation or Professional Liability) shall schedule as Additional Insureds, on a primary and non-contributory basis, the Owner and its affiliated entities and their supervisors, officers, employees, agents and assigns.

E. WAIVERS. The Contractor hereby waives, and will require its Subcontractors and Sub- subcontractors to waive and to require its and their insurers to waive their rights of recovery or subrogation against the Owner and its affiliated entities, supervisors, officers, employees, agents and assigns.

F. CLAIMS. The Contractor and its Subcontractors and Sub-subcontractors shall assist and cooperate in every manner possible in connection with the adjustment of all claims arising out of the operations conducted under or in connection with the Work and shall cooperate with the insurance carrier or carriers of the Owner and of the Contractor, its Subcontractors and Sub-subcontractors in all litigated claims and demands which arise out of said operations and which the said insurance carrier or carriers are called upon to adjust or resist.

SECTION 13. EXHIBITS AND ATTACHMENTS

EXHIBIT A – Scope of Services

EXHIBIT B – Bid Pricing Form*

EXHIBIT C – Bid Submittal Affidavit*

EXHIBIT D – Client Reference List*

EXHIBIT E – Sample Contract

*Submit with your bid

EXHIBIT A - Scope of Services (REVISED 10/30/2023)

ITB No.: C006475 Project: ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The scope of work for the ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory project shall include, but not be limited to, labor, materials, equipment and tools necessary to adequately stock material to replace straight boiler tubes for the hot passes of three (3) 1980 Cleaver Brooks Model CB 800-125 fire tube boilers at the EPCOT Central Energy Plant (the “ECEP Boilers”) as described below.

SECTION 2. SCOPE OF SERVICES

2.1 Contractor shall maintain on-hand stock of one hundred twenty-six (126), 2.5” x .105”, SA 178A straight boiler tubes for the hot pass re-tube of one (1) ECEP boiler. Up to three (3) total hot pass re-tubes over the duration of the contract are expected including, but not limited to, the following:

A. Contractor shall always maintain on-hand stock of tubes for one (1) complete hot pass re-tube at any given time for the duration of the contract with immediate replacement of stock material if utilized to perform a re-tube.

B. One hundred twenty-six (126) tubes must be fully functioning for a complete hot pass re-tube. Contractor shall maintain extra tubes, as deemed necessary, to ensure a full inventory in the event any tubes are broken, damaged or otherwise not functioning.

C. Contractor shall maintain stock of original equipment manufacturer (“OEM”) boiler waterside and fireside gaskets.

D. Owner will purchase and take possession of any unused stock material at the expiration of the contract.

2.2 Contractor shall respond to Owner’s request within twenty-four (24) hours, commence performing the re-tube for the hot pass of the specified ECEP Boiler within one (1) week of Owner’s request, and complete the work within two (2) weeks of commencement Contractor shall commence performing re-tubes for the hot passes of ECEP Boilers as needed and within five (5) days of Owner request including, but not limited to, the following:

A. Disconnect and remove the burner as required from the boiler for access;

B. Open the boiler firesides and dispose of gaskets;

C. Open the boiler watersides and dispose of gaskets;

D. Remove one hundred twenty-six (126) tubes in the hot pass of the ECEP Boiler;

E. Clean and prepare all tube holes;

F. Clean and prepare all tube ends;

G. Clean and prepare all tube sheets;

H. Inspect the ECEP Boiler for any other required or recommended repairs while the boiler is open;

I. Install the one hundred twenty-six (126) tubes;

J. Stab, roll, weld and de-stress all one hundred twenty-six (126) tubes;

K. Perform re-tube in accordance with ASME code and procedure requirements;

L. Close and install waterside gaskets;

M. Perform hydrostatic test and provide completed test forms to Owner;

N. Install fireside gaskets and ropes;

O. Re-install and connect the burner as required; and P. Fire the burner and perform combustion flue gas analysis test, when necessary, making adjustments to achieve acceptable manufacturer’s performance criterion.

ITB # C006475 Page 2 of 4

SECTION 3. SCOPE EQUIPMENT SPECIFICATIONS

ITB # C006475 Page 3 of 4

SECTION 4. PROJECT MILESTONE SCHEDULE

4.1 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed / Contract Execution November 15, 2023

Final Completion September 30, 2025

SECTION 5. EMPLOYEES

5.1 The Contractor shall perform the basic services outlined within this Scope of Work between the hours of 6:00 A.M.

and 6:00 P.M., Monday through Friday, or as deemed necessary and approved by Owner. These hours are subject to change depending on the time of year and as a result of special events or holidays. Contractor shall perform the services as scheduled until Owner has accepted the work as being complete.

5.2 Owner will designate where Contractor's crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the Owner.

5.3 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all contractor provided uniforms.

5.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the services.

5.5 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

5.6 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the Services to be provided by Contractor hereunder.

5.7 All services shall be approved by and scheduled through the Owner or its authorized representative.

5.8 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. Owner may attend the walk/ride-through.

5.9 Contractor shall be required to provide response correspondence to any service requests sent via the Owner.

5.10 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in

ITB # C006475 Page 4 of 4 compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

5.11 Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the Owner incurs the clean-up cost, the Owner will deduct the expenses incurred from any sums then or thereafter due the Contractor.

SECTION 6. QUALITY CONTROL

6.1 Contractor shall establish a quality control quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

6.2 The Owner will have the right at any stage of the operation to reject any or all work and material that in the Owner's opinion does not meet the requirements of these scope of services.

SECTION 7. DAMAGE

7.1 Any damages caused by Contractor shall be repaired by Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by Contractor shall be the responsibility of Contractor.

7.2 Should the Owner elect to have Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the Work or may direct Contractor to proceed on a time and material basis.

7.3 Contractor shall report all damages to the Owner immediately.

SECTION 8. SAFETY

8.1 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

8.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

8.3 Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, eye, hearing and hand protection.

8.4 Contractor shall obtain a hot work permit for all welding performed.

SECTION 9. QUALIFICATIONS

9.1 Contractor must have previous experience re-tubing Cleaver Brooks-manufactured multi-pass fire tube boilers. The tube-to-tube sheet attachment experience must be ‘rolled and beaded’ at the front tube sheet and ‘rolled and welded’ at the rear tube sheet.

9.2 Contractor shall provide a reference list of at least two (2) clients where it has provided services in a similar capacity within the past five (5) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT D – Client Reference List.

9.3 Contractor shall provide a copy of their ASME ‘R’ symbol stamp Certificate of Authorization issued by NBBI.

Bid #

Project:

Bidder:

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

1.1 2.5” x .105”, SA 178A Straight Boiler Tubes (Minimum of 126 EA Functioning) (1st Re-Tube) 1 EA -$ -$

1.2 OEM Boiler Waterside Gaskets (1st Re-Tube) 1 EA -$ -$

1.3 OEM Boiler Fireside Gaskets (1st Re-Tube) 1 EA -$ -$

1.4 2.5” x .105”, SA 178A Straight Boiler Tubes (Minimum of 126 EA Functioning) (2nd Re-Tube) 1 EA -$ -$

1.5 OEM Boiler Waterside Gaskets (2nd Re-Tube) 1 EA -$ -$

1.6 OEM Boiler Fireside Gaskets (2nd Re-Tube) 1 EA -$ -$

1.7 2.5” x .105”, SA 178A Straight Boiler Tubes (Minimum of 126 EA Functioning) (3rd Re-Tube) 1 EA -$ -$

1.8 OEM Boiler Waterside Gaskets (3rd Re-Tube) 1 EA -$ -$

1.9 OEM Boiler Fireside Gaskets (3rd Re-Tube) 1 EA -$ -$

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

2.1 Boiler Hot Pass Re-Tube Service (1st Re-Tube)* 1 EA -$ -$

2.2 Boiler Hot Pass Re-Tube Service (2nd Re-Tube)* 1 EA -$ -$

2.3 Boiler Hot Pass Re-Tube Service (3rd Re-Tube)* 1 EA -$ -$

V.2 (October 30, 2023)

C006475

Fill In All Pink Areas And Totals Should Automatically Tabulate.

PART A. ON-HAND STOCK MATERIAL FOR ECEP BOILER HOT PASS RE-TUBES

ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory

*All labor, incidental materials (not covered in Part A), equipment, tools, testing and reports for a complete re-tube shall be included

NOT-TO-EXCEED FEE TOTAL

SUBTOTAL

EXHIBIT B – Bid Pricing Form (REVISED 10/13/2023)

GRAND TOTAL

Fill In All Pink Areas And Totals Should Automatically Tabulate.

NOT-TO-EXCEED TOTAL

SUBTOTAL

PART B. LABOR AND EQUIPMENT FOR ECEP BOILER HOT PASS RE-TUBES

REFER TO ATTACHED EXCEL

SPREADSHEET FOR DATA ENTRY

FOR REFERENCE ONLY

Invitation to Bid (REVISED 10/30/2023) with Best and Final Offers

Issue Date: October 19, 2023

Bid #: C006475

Bids Due: November 1 @ 2:00 P.M. EST

Box Link: Bid Documents Link Here

Submit Bids To: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst bids@oversightdistrict.org

SECTION 1. GENERAL INFORMATION

1.1 Central Florida Tourism Oversight District (“CFTOD”, “Owner”, or “District”) is issuing this solicitation for its Planning and Engineering Department.

1.2 CFTOD requests qualified companies submit your bid and qualifications for consideration in the selection for the ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory project.

1.3 All dates and information contained herein may be extended, changed, or updated within the listing by addendum issued by CFTOD.

SECTION 2. TIME SCHEDULE

2.1 The District will attempt to use the following time schedule which will result in the award of a contract.

DESCRIPTION DATE

NON-MANDATORY Site Visit at 9:00 A.M. EST (Location and Instructions Provided in Section 3) October 25, 2023

All Written Questions and Inquiries are due by or before 12:00 P.M. EST October 27, 2023

Bid Packages due by or before 2:00 P.M. EST November 1, 2023

Bid Evaluation/ Final Negotiations November 6, 2023

Final Bid Award Announced November 8, 2023

SECTION 3. INSTRUCTIONS TO BIDDERS

3.1 Meeting location for the Non-Mandatory Site Visit is at the following address:

https://reedycreek.box.com/s/j5ojnp0kd7iyvrcbrm6tz0x8nrzeoj1o

ITB # C006475 Page 2 of 5

EPCOT Central Energy Plant 751 Backstage Lane Lake Buena Vista, FL 32830

Please provide full name (listed on driver’s license) of all participants by close of business on October 23, 2023, so that the names can be submitted to security for gate access.

For all those who are attending the non-mandatory site visit please remember to bring/wear closed toed shoes, pants and eye and ear protection.

3.2 All bids must be electronically submitted by or before 2:00 PM, on the listing end date/bid close date to bids@oversightdistrict.org for consideration.

3.3 Bids may not be submitted by any other means other than as described in Section 3.2. CFTOD will not accept bids sent by U.S. Mail, private couriers, fax, or email.

3.4 Any bids received after the stated time and date will not be considered.

3.5 Bids not conforming to the instructions will be subject to disqualification at the sole option of the District.

SECTION 4. INQUIRIES

4.1 All questions must be submitted electronically via email to Richard Parente at rparente@oversightdistrict.org.

Responses will returned electronically, and provided to all bidders. In the Subject Line of the email, clearly indicate the following: C006475 ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory.

4.2 If necessary, an addendum will be emailed to all bidders.

4.3 It is our standard policy no addendum will be issued later than three (3) calendar days prior to the date for receipt of bids, except an addendum withdrawing the solicitation or one which includes postponement of the date for receipt of bids.

4.4 No verbal or written information which is obtained other than by information in this document, or by addendum, will be binding on the District.

SECTION 5. QUALIFICATION OF BIDDERS

5.1 Contractor must have previous experience re-tubing Cleaver Brooks-manufactured multi-pass fire tube boilers. The tube-to-tube sheet attachment experience must be ‘rolled and beaded’ at the front tube sheet and ‘rolled and welded’ at the rear tube sheet.

5.2 Contractor shall provide a reference list of at least two (2) clients where it has provided services in a similar capacity within the past five (5) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT D – Client Reference List.

5.3 Contractor shall provide a copy of their ASME ‘R’ symbol stamp Certificate of Authorization issued by The National Board of Boiler and Pressure Vessel Inspectors (“NBBI”).

SECTION 6. LOBBYING/BIDDER CONTACT/ANTI-COLLUSION

6.1 BIDDERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY CFTOD

PERSONNEL OR BOARD MEMBER DURING THE BID PERIOD RELATED TO OR INVOLVED WITH THIS

REQUEST. BIDDERS ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS

SOLICITATION WITH COMPETING FIRMS UNDER THIS SOLICITATION. ALL ORAL OR WRITTEN

INQUIRIES MUST BE DIRECTED THROUGH THE ASSIGNED PROCUREMENT PERSONNEL.

6.2 Any bidder or any individuals that lobby on behalf of the bidder or interact with other bidders during the time specified

ITB # C006475 Page 3 of 5 will result in rejection/ disqualification of their bid under said solicitation.

6.3 Bidders shall not divulge, discuss, or compare this solicitation with any other bidder or collude with any other bidder in the preparation of their bid in order to gain an unfair advantage in the award of this contract. By submitting a bid, Bidder acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 7. MODIFICATION OR WITHDRAWAL OF BID

7.1 A Bid may not be modified, withdrawn, or cancelled by the Bidder for ninety (90) days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid. Prior to the date and time of receipt of Bids, a Bidder may withdraw its Bid and resubmit at any time before the date and time stipulated for receipt of Bids. The Bid Guarantee shall be in an amount sufficient for the Bid as modified or submitted.

SECTION 8. AWARD

8.1 CFTOD reserves the right to accept or reject any or all bids.

8.2 CFTOD reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all bids.

8.3 CFTOD will negotiate an agreement with the awarded bidder. If an agreement cannot be reached with the selected bidder, CFTOD reserves the right to negotiate with the next bidder (or subsequent bidder) until an agreement is reached.

8.4 The basis of award will be the grand total of Items 1.1 through 2.3 2.1 on EXHIBIT B – Bid Pricing Form.

SECTION 9. BOND REQUIREMENTS

9.1 Bid Bond: Not applicable to this project

9.2 Performance and Payment Bond: Not applicable to this project

SECTION 10. DRAWINGS, SPECIFICATIONS AND PERMITS RELATED TO THIS PROJECT

10.1 Drawings: Not applicable to this project

10.2 Specifications: See equipment make and model listed in EXHIBIT A – Scope of Services.

SECTION 11. DELAY DAMAGES SUBJECT TO THIS PROJECT

The Owner may incur financial loss if the Work is not substantially and finally complete in the timeframes included in the EXHIBIT A – Scope of Services. The Contractor shall be liable for damages.

Liquidated Damages: For each boiler hot pass re-tube, Contractor will be assessed damages of $1,000.00 per day for delays attributable to Contractor past the agreed to final completion date. Contractor shall respond to Owner’s request within twenty-four (24) hours, commence performing the re-tube for the hot pass of the specified ECEP Boiler within one (1) week of Owner’s request, and complete the work within two (2) weeks of commencement.

SECTION 12. CFTOD REQUIRED CLAUSES

12.1 MATERIALS. All materials submitted in response to this solicitation shall become the property of CFTOD.

12.2 COST INCURRED IN RESPONDING. All costs directly or indirectly related to bid preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

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12.3 PUBLIC ENTITY CRIMES. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a consultant, supplier, sub-consultant, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

12.4 E-VERIFY. The Proposer shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Proposer during the term of the contract and shall expressly require any sub-consultants performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the sub-consultant during the contract term.

12.5 INTELLECTUAL PROPERTY RIGHTS. The proposer will indemnify and hold harmless, CFTOD from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by CFTOD. If the proposer uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright, or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with CFTOD.

12.6 SUBCONTRACTS. Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-contractor and CFTOD.

A. The proposer will be fully responsible to CFTOD for the acts and omissions of the sub-contractor and their employees.

B. After award of the contract, any changes in sub-consultants requires prior CFTOD written approval.

12.7 AGREEMENT. A contract will be drafted after award for any work to be performed as a result of this solicitation.

This solicitation, the submitted proposal, all attachments, and any addendum released, and the corresponding contract will constitute the complete agreement between the proposer and Central Florida Tourism Oversight District. Should there be any conflict between the terms of this solicitation, the submitted proposal, and the terms of the agreement (Contract), the terms of the Contract shall be final and binding. The solicitation shall control where in conflict with the submitted proposal.

12.8 DISTRICT INSURANCE REQUIREMENTS.

A. The Contractor/Consultant shall at its expense procure and maintain during the life of this Contract and for two

(2) years thereafter (and shall require the same from its Subcontractors and Sub-subcontractors) the following types and minimum amounts of insurance:

i. Commercial General Liability Insurance including liability assumed under written contract, bodily injury, property damage, personal and advertising injury, and products/completed operations liability written on an occurrence basis with minimum combined single limits for bodily injury and property damage of $1,000,000 per occurrence;

ii. Automobile Liability coverage for all owned, non-owned and hired vehicles written on an occurrence basis, with minimum combined single limits of $1,000,000 per occurrence;

iii. Workers’ Compensation Insurance providing statutory benefits and Employer’s Liability Insurance with minimum limits of $1,000,000 per occurrence;

iv. Umbrella Liability on a follow-form basis providing coverage excess of the underlying policies required by i., ii, and iii. above in an amount of at least $1,000,000 per occurrence; and

ITB # C006475 Page 5 of 5

Contractor is not required to commercially insure its owned, rented or borrowed machinery, tools, equipment, office trailers, vehicles, and other property but agrees that Owner is not responsible for and Contractor holds Owner harmless for loss, damage or theft of such items.

B. All insurance required under this Article shall be with companies and on forms authorized to issue insurance in Florida and with an insurer financial strength rating from AM Best of no less than A- or an equivalent rating from a similar, recognized ratings agency unless such requirements are waived, in writing, by the Owner’s Risk Manager. Certificates of insurance (or copies of policies, if required by the Owner) shall be furnished to the Owner.

C. CANCELLATION. All such insurance required by this Article shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Contractor, who agrees to promptly relay any such notice received to Owner.

D. ADDITIONAL INSUREDS. Each liability policy required herein (except Workers’ Compensation or Professional Liability) shall schedule as Additional Insureds, on a primary and non-contributory basis, the Owner and its affiliated entities and their supervisors, officers, employees, agents and assigns.

E. WAIVERS. The Contractor hereby waives, and will require its Subcontractors and Sub- subcontractors to waive and to require its and their insurers to waive their rights of recovery or subrogation against the Owner and its affiliated entities, supervisors, officers, employees, agents and assigns.

F. CLAIMS. The Contractor and its Subcontractors and Sub-subcontractors shall assist and cooperate in every manner possible in connection with the adjustment of all claims arising out of the operations conducted under or in connection with the Work and shall cooperate with the insurance carrier or carriers of the Owner and of the Contractor, its Subcontractors and Sub-subcontractors in all litigated claims and demands which arise out of said operations and which the said insurance carrier or carriers are called upon to adjust or resist.

SECTION 13. EXHIBITS

EXHIBIT A – Scope of Services

EXHIBIT B – Bid Pricing Form*

EXHIBIT C – Bid Submittal Affidavit*

EXHIBIT D – Client Reference List*

EXHIBIT E – Sample Contract

*Submit with your bid

EXHIBIT A - Scope of Services (REVISED 10/30/2023)

ITB No.: C006475 Project: ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The scope of work for the ECEP Boiler Hot Pass Re-Tube Services with On-Hand Stocking Inventory project shall include, but not be limited to, labor, materials, equipment and tools necessary to adequately stock material to replace straight boiler tubes for the hot passes of three (3) 1980 Cleaver Brooks Model CB 800-125 fire tube boilers at the EPCOT Central Energy Plant (the “ECEP Boilers”) as described below.

SECTION 2. SCOPE OF SERVICES

2.1 Contractor shall maintain on-hand stock of one hundred twenty-six (126), 2.5” x .105”, SA 178A straight boiler tubes for the hot pass re-tube of one (1) ECEP boiler. Up to three (3) total hot pass re-tubes over the duration of the contract are expected including, but not limited to, the following:

A. Contractor shall always maintain on-hand stock of tubes for one (1) complete hot pass re-tube at any given time for the duration of the contract with immediate replacement of stock material if utilized to perform a re-tube.

B. One hundred twenty-six (126) tubes must be fully functioning for a complete hot pass re-tube. Contractor shall maintain extra tubes, as deemed necessary, to ensure a full inventory in the event any tubes are broken, damaged or otherwise not functioning.

C. Contractor shall maintain stock of original equipment manufacturer (“OEM”) boiler waterside and fireside gaskets.

D. Owner will purchase and take possession of any unused stock material at the expiration of the contract.

2.2 Contractor shall respond to Owner’s request within twenty-four (24) hours, commence performing the re-tube for the hot pass of the specified ECEP Boiler within one (1) week of Owner’s request, and complete the work within two (2) weeks of commencement Contractor shall commence performing re-tubes for the hot passes of ECEP Boilers as needed and within five (5) days of Owner request including, but not limited to, the following:

A. Disconnect and remove the burner as required from the boiler for access;

B. Open the boiler firesides and dispose of gaskets;

C. Open the boiler watersides and dispose of gaskets;

D. Remove one hundred twenty-six (126) tubes in the hot pass of the ECEP Boiler;

E. Clean and prepare all tube holes;

F. Clean and prepare all tube ends;

G. Clean and prepare all tube sheets;

H. Inspect the ECEP Boiler for any other required or recommended repairs while the boiler is open;

I. Install the one hundred twenty-six (126) tubes;

J. Stab, roll, weld and de-stress all one hundred twenty-six (126) tubes;

K. Perform re-tube in accordance with ASME code and procedure requirements;

L. Close and install waterside gaskets;

M. Perform hydrostatic test and provide completed test forms to Owner;

N. Install fireside gaskets and ropes;

O. Re-install and connect the burner as required; and P. Fire the burner and perform combustion flue gas analysis test, when necessary, making adjustments to achieve acceptable manufacturer’s performance criterion.

ITB # C006475 Page 2 of 4

SECTION 3. SCOPE EQUIPMENT SPECIFICATIONS

ITB # C006475 Page 3 of 4

SECTION 4. PROJECT MILESTONE SCHEDULE

4.1 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed / Contract Execution November 15, 2023

Final Completion September 30, 2025

SECTION 5. EMPLOYEES

5.1 The Contractor shall perform the basic services outlined within this Scope of Work between the hours of 6:00 A.M.

and 6:00 P.M., Monday through Friday, or as deemed necessary and approved by Owner. These hours are subject to change depending on the time of year and as a result of special events or holidays. Contractor shall perform the services as scheduled until Owner has accepted the work as being complete.

5.2 Owner will designate where Contractor's crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the Owner.

5.3 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all contractor provided uniforms.

5.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the services.

5.5 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

5.6 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the Services to be provided by Contractor hereunder.

5.7 All services shall be approved by and scheduled through the Owner or its authorized representative.

5.8 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. Owner may attend the walk/ride-through.

5.9 Contractor shall be required to provide response correspondence to any service requests sent via the Owner.

5.10 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in

ITB # C006475 Page 4 of 4 compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

5.11 Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws.