C006466 ITB Landscaping Services - Section 26.pdf

Invitation to Bid (with Best and Final Offers)

Issue Date: October 25, 2023

Title: Landscaping Services - Section 26 World Drive North Phase II

Bid #: C006466

Bids Due: November 17, 2023 @ 2:00 P.M. EST.

Submit Bids To: Central Florida Tourism Oversight District

Andrea Osinski, Senior Procurement Analyst bids@oversightdistrict.org

(689) 254-4346

SECTION 1. GENERAL INFORMATION

1.1 Central Florida Tourism Oversight District (“CFTOD”, “Owner”, or “District”) is issuing this solicitation for its

Utilities Department.

1.2 CFTOD requests qualified companies submit your bid and qualifications for consideration in the selection for the Landscaping Services - Section 26 World Drive North Phase II project.

1.3 All dates and information contained herein may be extended, changed, or updated within the listing by addendum issued by CFTOD.

SECTION 2. TIME SCHEDULE

2.1 The District will attempt to use the following time schedule which will result in the award of a contract.

DESCRIPTION DATE

MANDATORY Site Visit at 8:00 a.m. EST (Location and Instructions Provided in Section 3) November 9, 2023

All Written Questions and Inquiries are due on or before 5:00 PM EST November 15, 2023

Bid Packages due by or before 2:00 PM EST November 17, 2023

Bid Evaluation/ Best and Final Offers November 17, 2023

Final Bid Award Announced, on or around November 22, 2023 NOTE: These dates are estimated only and are subject to change.

SECTION 3. INSTRUCTIONS TO BIDDERS

3.1 Meeting location for the Mandatory Site Visit is at the following address:

Magic Kingdom Speedway

1000 Car Care Drive

Lake Buena Vista, FL 32830 mailto:bids@oversightdistrict.org

ITB # C006466 Page 2 of 6

For all those who are attending the mandatory site visit please remember to bring/wear closed toed shoes, pants, safety vest, hard hat, and eye and ear protection for the site visit.

3.2 All bids must be electronically submitted on or before 2:00 PM, on the listing end date/bid close date to bids@oversightdistrict.org for consideration.

3.3 Bids may not be submitted by any other means other than as described in Section 3.2. CFTOD will not accept bids sent by U.S. Mail, private couriers, or fax.

3.4 Any bids received after the stated time and date will not be considered.

3.5 Bids not conforming to the instructions will be subject to disqualification at the sole option of the District.

SECTION 4. INQUIRIES

4.1 All questions must be submitted electronically via email to Andrea Osinski at aosinski@oversightdistrict.org.

Responses will returned electronically, and provided to all bidders. In the Subject Line of the email, clearly indicate the following: C006466 Landscaping Services - Section 26 World Drive North Phase II.

4.2 If necessary, an addendum will be emailed to all bidders.

4.3 It is our normal policy in most cases that no addendum will be issued later than three (3) calendar days prior to the date for receipt of bids, except an addendum withdrawing the solicitation or one which includes postponement of the date for receipt of bids.

4.4 No verbal or written information which is obtained other than by information in this document, or by addendum, will be binding on the District.

SECTION 5. QUALIFICATION OF BIDDERS

5.1 Bidder must have previous experience with landscape services as outlined in EXHIBIT A – Scope of Services.

5.2 Bidders shall provide a reference list of at least two (2) clients where supply and delivery services for sodium hypochlorite have been provided in a similar capacity. It is at CFTOD’s discretion to determine if a Bidder is qualified based upon the submitted references. See EXHIBIT C – Client Reference List.

5.3 Bidders are to submit the following required licenses and/or certifications:

• Plumbing Contractor and/or Specialty Contractor License for irrigation systems

• International Society of Arboriculture Certifications

• Florida Green Industries Best Management Practices (B.M.P.) Certification

• Commercial Applicator License from the Florida Department of Agriculture and Consumer Services

• FDOT TTC Advanced Certification

5.4 Veteran or BuyLocal qualified? Include your affidavit or certificate for consideration.

SECTION 6. LOBBYING/BIDDER CONTACT/ANTI-COLLUSION

6.1 BIDDERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY CFTOD

PERSONNEL OR BOARD MEMBER DURING THE BID PERIOD RELATED TO OR INVOLVED WITH THIS

REQUEST. BIDDERS ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS

SOLICITATION WITH COMPETING FIRMS UNDER THIS SOLICITATION. ALL ORAL OR WRITTEN

INQUIRIES MUST BE DIRECTED THROUGH THE ASSIGNED PROCUREMENT PERSONNEL.

6.2 Any bidder or any individuals that lobby on behalf of the bidder or interact with other bidders during the time specified will result in rejection/ disqualification of their bid under said solicitation.

6.3 Bidders shall not divulge, discuss, or compare this solicitation with any other bidder or collude with any other bidder in the preparation of their bid in order to gain an unfair advantage in the award of this contract. By submitting a bid, mailto:aosinski@oversightdistrict.org

ITB # C006466 Page 3 of 6

Bidder acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 7. MODIFICATION OR WITHDRAWAL OF BID

7.1 A Bid may not be modified, withdrawn, or cancelled by the Bidder for ninety (90) days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid. Prior to the date and time of receipt of Bids, a Bidder may withdraw its Bid and resubmit at any time before the date and time stipulated for receipt of Bids. The Bid Guarantee shall be in an amount sufficient for the Bid as modified or submitted.

SECTION 8. AWARD

8.1 CFTOD reserves the right to accept or reject any or all bids.

8.2 CFTOD reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all bids.

8.3 CFTOD will negotiate an agreement with the awarded bidder. If an agreement cannot be reached with the selected bidder, CFTOD reserves the right to negotiate with the next bidder (or subsequent bidder) until an agreement is reached.

8.4 The basis of award will be based off of unit pricing of the Items as listed on EXHIBIT B – Bid Pricing Form.

8.5 BuyLocal, Veteran, and Opportunity Zone qualified vendors receive a bid preference as noted in Procurement Policy

PRO-100.

• BuyLocal and Veterans:

o Contract awards $1,000,000 or less. If the Low Bidder is not a BuyLocal or Veteran Small Business and the lowest bid submitted by a responsive and responsible Veteran Small is within 5% of the bid of such Low Bidder, such Buy Local or Veteran Small Business will be deemed the lowest, responsive and responsible bidder and awarded the contract.

o Contract awards exceeding $1,000,000. If the Low Bidder is not a BuyLocal or Veteran Small Business whose bid is less than a $50,000 variance in price from the low bid, such Buy Local or Veteran Small Business will be deemed the lowest, responsive, and responsible bidder and awarded the contract.

• Opportunity Zone:

o Contract Awards $1,000,000 or less. If the Low Bidder is not located in a Qualified Opportunity

Zone, and the next lowest bid submitted from an Opportunity Zone vendor is within 10% of the low bid, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

o Contracts Awards Exceeding $1,000,000. If the Low Bidder is not located in a Qualified Opportunity Zone, and the next lowest bid submitted from a Opportunity Zone vendor is within 10% of the low bid and not more than $100,000 in difference, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

SECTION 9. BOND REQUIREMENTS

9.1 Bid Bond: Not applicable to this project.

9.2 Performance and Payment Bond: Not applicable to this project.

SECTION 10. DRAWINGS AND SPECIFICATIONS RELATED TO THIS PROJECT

10.1 Drawings: Not applicable to this project.

10.2 Specifications: See EXHIBIT A – Scope of Services.

ITB # C006466 Page 4 of 6

SECTION 11. DELAY DAMAGES SUBJECT TO THIS PROJECT

The Owner may incur financial loss if the Work is not substantially and finally complete by the dates set forth in the Project Manual. The Contractor (and its Surety) shall be liable for damages in accordance with the applicable provisions of the Project Manual.

Liquidated damages: Not applicable to this project.

SECTION 12. REQUIRED CLAUSES

12.1 MATERIALS. All materials submitted in response to this solicitation shall become the property of CFTOD.

12.2 COST INCURRED IN RESPONDING. All costs directly or indirectly related to bid preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

12.3 PUBLIC ENTITY CRIMES. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a consultant, supplier, sub-consultant, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

12.4 E-VERIFY. The Proposer shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Proposer during the term of the contract and shall expressly require any sub-consultants performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the sub-consultant during the contract term.

12.5 FLORIDA STATUTE 287.05701. Pursuant to Florida Law, the District may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, or give preference to a vendor based on the vendor’s social, political, or ideological interests.

12.6 INTELLECTUAL PROPERTY RIGHTS. The proposer will indemnify and hold harmless, CFTOD from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by CFTOD. If the proposer uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright, or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with CFTOD.

12.7 SUBCONTRACTS. Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-contractor and CFTOD.

A. The proposer will be fully responsible to CFTOD for the acts and omissions of the sub-contractor and their employees.

B. After award of the contract, any changes in sub-consultants requires prior CFTOD written approval.

12.8 AGREEMENT. A contract will be drafted after award for any work to be performed as a result of this solicitation.

This solicitation, the submitted proposal, all attachments, and any addendum released, and the corresponding contract will constitute the complete agreement between the proposer and Reedy Creek Improvement District. Should there be any conflict between the terms of this solicitation, the submitted proposal, and the terms of the agreement (Contract), the terms of the Contract shall be final and binding. The solicitation shall control where in conflict with the submitted proposal.

12.9 DISTRICT INSURANCE REQUIREMENTS.

A. The Contractor/Consultant shall at its expense procure and maintain during the life of this Contract and for two

ITB # C006466 Page 5 of 6

(2) years thereafter (and shall require the same from its Subcontractors and Sub-subcontractors) the following types and minimum amounts of insurance:

i. Commercial General Liability Insurance including liability assumed under written contract, bodily injury, property damage, personal and advertising injury, and products/completed operations liability written on an occurrence basis with minimum combined single limits for bodily injury and property damage of $1,000,000 per occurrence;

ii. Automobile Liability coverage for all owned, non-owned and hired vehicles written on an occurrence basis, with minimum combined single limits of $1,000,000 per occurrence;

iii. Workers’ Compensation Insurance providing statutory benefits and Employer’s Liability Insurance with minimum limits of $1,000,000 per occurrence;

iv. Umbrella Liability on a follow-form basis providing coverage excess of the underlying policies required by i., ii, and iii. above in an amount of at least $1,000,000 per occurrence; and

v. If Contractor is using, transporting or disposing of any hazardous materials, potentially harmful materials, chemicals, waste or similar then Contractor will also carry Pollution Liability insurance with a limit of at least $1,000,000 per occurrence. This insurance may be on a claims-made form if there is a retroactive date that proceeds the first date of work or services under this agreement and is maintained for at least two (2) years following the conclusion of work.

Contractor is not required to commercially insure its owned, rented or borrowed machinery, tools, equipment, office trailers, vehicles, and other property but agrees that Owner is not responsible for and Contractor holds Owner harmless for loss, damage or theft of such items.

A. All insurance required under this Article shall be with companies and on forms authorized to issue insurance in

Florida and with an insurer financial strength rating from AM Best of no less than A- or an equivalent rating from a similar, recognized ratings agency unless such requirements are waived, in writing, by the Owner’s Risk Manager. Certificates of insurance (or copies of policies, if required by the Owner) shall be furnished to the Owner.

B. CANCELLATION. All such insurance required by this Article shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Contractor, who agrees to promptly relay any such notice received to Owner.

C. ADDITIONAL INSUREDS. Each liability policy required herein (except Workers’ Compensation or Professional Liability) shall schedule as Additional Insureds, on a primary and non-contributory basis, the Owner and its affiliated entities and their supervisors, officers, employees, agents and assigns.

D. WAIVERS. The Contractor hereby waives, and will require its Subcontractors and Sub- subcontractors to waive and to require its and their insurers to waive their rights of recovery or subrogation against the Owner and its affiliated entities, supervisors, officers, employees, agents and assigns.

E. CLAIMS. The Contractor and its Subcontractors and Sub-subcontractors shall assist and cooperate in every manner possible in connection with the adjustment of all claims arising out of the operations conducted under or in connection with the Work and shall cooperate with the insurance carrier or carriers of the Owner and of the Contractor, its Subcontractors and Sub-subcontractors in all litigated claims and demands which arise out of said operations and which the said insurance carrier or carriers are called upon to adjust or resist.

SECTION 13. EXHIBITS

EXHIBIT A – Scope of Service

ATTACHMENT 1 – Fertilizer Log

ATTACHMENT 2 – District Trash Removal Log

ATTACHMENT 3 – CFTOD Ponds 2023

ATTACHMENT 4 – CFTOD Resolution 518 Fertilizer

EXHIBIT B – Bid Pricing Form*

ITB # C006466 Page 6 of 6

EXHIBIT C – Client Reference List*

EXHIBIT D – Bid Submittal Affidavit*

EXHIBIT E – BuyLocal/Veteran/Opportunity Zone Affidavit

ATTACHMENT 5 - Sample Contract

*Submit with Bid

ITB # C006466 Page 1 of 12

Exhibit A - Scope of Services ITB No.: C006466 Project: Landscaping Services - Section 26 World Drive North Phase II

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 Services are needed to maintain a recently added parcel of property call World Drive North (“WDN”) Phase II that was installed along a portion of World Dr. at the entrance of Magic Kingdom and continues along Floridian Way just before Seven Seas Road. This landscape parcel is an extension of the previous roadway extension that runs along Word Dr. from just before the Magic Kingdom Toll Plaza to just before the Stohl Port Parking Lot before Seven Seas Road. A linked map of the area is attached herein.

1.2 The Contractor shall provide all labor, material, equipment, and incidentals required for full and complete care of all turf areas, shrub beds, annual beds, trees, slopes retention ponds, wood lines, and ditches, which includes but is not limited to, removal, planting, fertilizing, weeding, mowing, trimming, edging, weed eating, irrigation, and pest control. Owner is guaranteed that every planting mass, turf grass, trees, shrubs, ground cover annual/perennials, and flower containers shall maintain a healthy vigorous appearance and shall at all times be of the finest quality.

1.3 Contractor will be maintaining the below parcel of land. Contractor shall be responsible for verifying all landscape beds during the mandatory site visit. This parcel must be kept to the same quality as the surrounding landscape areas as part of the Owner’s expectations.

1.4 The District will provide all necessary mulch, pine straw, annuals and fertilizer at the Contractor’s specifications and requests.

1.5 The District will not provide storage unless authorized by the District’s representative.

1.6 Each area will be identified on the below map of the area:

https://rcid.maps.arcgis.com/apps/webappviewer/index.html?id=de38642f21d7464f9acf9a789b4bc46d https://rcid.maps.arcgis.com/apps/webappviewer/index.html?id=de38642f21d7464f9acf9a789b4bc46d

ITB # C006466 Page 2 of 12

SECTION 2. EMPLOYEES

2.1 The Contractor shall perform the basic services outlined within the Scope of Work between the hours of 3:00 a.m.

and 5:00 p.m., Monday through Friday or as deemed necessary and approved by Owner. Work within areas directly adjacent to Resort areas shall not begin until after 8:00 a.m. These hours are subject to change depending on the time of year and as a result of special events or holidays. All work adjacent to the Central Florida Tourism Fire stations will not commence until after 7:00 a.m.

2.2 Owner will designate where Contractor's crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the Owner.

2.3 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all contractor provided uniforms.

2.4 Contractor shall be accountable for all training of horticultural/pest control skills, irrigation training/certification safety procedures, horticultural practices, and compliance ordinances, and certifications (i.e., heavy equipment and guest relations). Except as otherwise specified, the Contractor's services shall conform to accepted horticultural practices as used in the trade or to the satisfaction of the Owner.

2.5 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the Services, and shall provide all protection to prevent injury to all persons involved in any way in the Services.

2.6 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

2.7 The Contractor shall provide weekend coverage on Saturday and Sunday for any such repairs or related work.

2.8 If there are any conditions which interferes with the Contractor’s ability to perform the work, including but not limited to erosion, downed tree, etc. the Contractor is to notify the Owner immediately within a twenty-four (24) hour period.

2.9 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the Services to be provided by Contractor hereunder.

2.10 All mowing and edging must be scheduled and approved by the Owner.

2.11 Contractor shall make weekly walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. Owner may attend the weekly/ride-through.

2.12 A weekly facilities maintenance report shall be generated by the Contractor and submitted to the Owner outlining potential problem areas and the Contractor’s proposed corrective action, upcoming work approval requests, coordination, scheduling, etc. Contractor shall be required to provide response correspondence to any service requests

ITB # C006466 Page 3 of 12 sent via the Owners within twenty-four (24) hours.

2.13 All services, whether performed by the Contractor, its Subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the Services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

2.14 The Contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the Owner incurs the clean-up cost, the Owner will deduct the expenses incurred from any sums then or thereafter due the Contractor.

SECTION 3. QUALITY CONTROL

3.1 The Owner will have the right at any stage of the operation to reject any or all work and material that in the Owner's opinion does not meet the requirements of these specifications.

3.2 Throughout the entire landscape, the Contractor shall maintain the proper number of shrubs, groundcovers, trees;

annuals/perennials, and flower containers in addition to the proper amount of turf grasses. The Contractor shall replace only those plant materials that are damaged or lost due to the Contractor's negligence at no additional cost to the Owner and Contractor. Unless otherwise specified in the scope of services, the Owner shall furnish or pay for, at the Owner's option, any plant materials or irrigation components damaged or lost for any reason other than the Contractor's negligence.

3.3 Contractor shall provide to Owner weekly reports on the status of the landscape, scheduled repairs, maintenance, fertilization, pest control, irrigation, etc.

SECTION 4. DAMAGE

4.1 Any damages caused by the Contractor, including but not limited to, mowing, edging, trimming, or fertilization, shall be repaired by the Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any plant materials required to correct damages caused by the Contractor shall be the responsibility of the Contractor.

4.2 Should the Owner elect to have the Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the Work or may direct the Contractor to proceed on a time and material basis.

4.3 Contractor shall report all damages to the Owner immediately.

SECTION 5. SAFETY

5.1 All Contractors’ employees shall wear brightly colored safety vests (FDOT specifications by road speed) when working within fifteen feet (15’) of any roadway. All safety apparel including, but not limited to vests must be properly maintained.

5.2 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational. This includes warning lights and headlights.

ITB # C006466 Page 4 of 12

5.3 Due to the close proximity to roadways and traffic patterns, work schedules shall be coordinated with the Owner to reduce traffic hazards.

5.4 Contractor shall be responsible for the safety of its employees and shall, at a minimum, meet the requirements of FDOT Statute, laws, regulations in accordance with the Temporary Traffic Control (T.T.C.) and shall communicate all T.T.C. work within the District.

5.5 Contractor shall implement a permanent TTC plans on District Roadways & Right-of-Ways.

5.6 All "Temporary Traffic Control" (T.T.C.) hardware used by the Contractor for the performance of its Services shall be new or like new condition at all times. Any hardware (i.e., barricades, signs, barrier walls, etc.) that is brought by the Contractor to the job site that is not new or like new shall be removed and replaced by the Contractor at no additional cost to the Owner and the respective work requiring maintenance of traffic that the hardware in contention is associated with may not be implemented until such time as the corrections are made.

5.7 Contractor shall acquire all permits necessary for required TTC plans in accordance with current FDOT Index 600 series. To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the Central Florida Tourism Oversight District Planning and Engineering Department for approval before any work can be started.

It is noted the Planning and Engineering department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

SECTION 6. IRRIGATION

6.1 All hydraulic components excluding controllers and Cluster Control Unit maintenance shall be the responsibility of the Contractor. Any irrigation problems identified by the Owner or Contractor involving sprinklers out of adjustment, malfunctioning valves, broken heads and/or lines, etc. shall be repaired or adjusted immediately with the same size, manufacturer, and model as originally installed. Any modification to the irrigation system shall be submitted in writing for Owner's approval. A detailed sketch of the change shall also be supplied to the Owner prior to work commencing.

6.2 Irrigation control will be maintained and operated by Owner. The following guidelines will be adhered to:

1. Normal irrigation will only run between 4:00 p.m. and 10:00 a.m. unless system is being inspected for proper coverage and/or repairs and is being monitored during said time.

2. No manual operation or any valve will be allowed without prior approval from Owner.

3. All irrigation run times will be automatically calculated based on daily weather conditions.

4. Contractor shall repair/replace any damage to main lines four inches (4”) or less, ball valves, and control valves that become non-functioning during the contract term.

5. Contractor shall repair/replace any damage to lateral lines, & sprinkler heads if they become non-functioning. All irrigation mainline repairs shall be inspected by Owner’s Representative.

6. Any irrigation mainline break six inches (6”) or larger, isolation/gate valves, or any mainlines deeper than four feet (4’) (requiring shoring) caused by anyone other than the Contractor shall not be included in the base bid.

However, the Owner may elect to have the Contractor perform the repairs upon receipt of a lump sum proposal to perform the work, or may direct the Contractor to proceed on a time and material basis.

7. All irrigation repairs to be performed within twenty-four (24) hours after approval by Owner.

ITB # C006466 Page 5 of 12

8. Irrigation system will be preventative maintenance by Contractor each week to ensure proper operation of system.

9. Battery valves are prohibited unless directed by Owner, and only on a temporary base.

10. Owner will supply all parts needed for mainline repairs from mainline to the valve, including the valve. Contractor shall provide all other supplies needed for repairs such as, but not limited to, pipe, glue, tape, duck butters, etc.

for completion of repair.

11. Contractor is responsible for all parts necessary for repairs outbound of the valve including, but not limited to rebuilding valve as needed. Contractor shall submit to Owner a weekly inspection report outlining the status of the irrigation system. Contractor shall perform monthly audits with Owner in random areas across property to ensure the irrigation systems performance.

It is the intention of the Owner to operate all irrigation within the guidelines established by the South Florida Water Management District and follow those requests that are more stringent without sacrificing the quality of the landscape.

SECTION 7. PEST CONTROL

7.1 Contractor shall submit to Owner all Material Safety Data Sheets (MSDS) and chemical labels of pesticides and fertilizers used on properties. This shall be done prior to any application.

7.2 Contractor shall be responsible to provide all necessary labor/equipment/products to maintain a healthy vigorous, disease, insect, and weed free (turf, groundcover, shrubs, trees, annuals/perennials, and flower containers), by adhering to the Florida Green Industries Best Management Practices (B.M.P.) throughout the Scope of Services.

7.3 Contractor is responsible for following all Florida Statute, laws, regulatory requirements as they relate to applying pesticides, fertilizers, or any other products.

7.4 Contractor shall be responsible to provide all necessary services (pre-emergent/post-emergent) to eliminate weeds within turf, shrub beds, tree rings, sign rings, light poles, and curb/pavement cracks.

7.5 Contractor shall be responsible to provide all necessary services to eliminate Imported Fire Ant mounds within the turf, shrub beds, tree rings, sign rings, light poles, curb/pavement, and sidewalk cracks. This shall also be done at Owners request.

7.6 Contractor shall also apply any supplemental fertilizer (nutrients) to maintain a healthy vigorous turf appearance throughout Scope of Services. Owner will supply fertilizer at Contractor’s specifications.

7.7 Phosphates shall not be part of the fertilizers analysis unless soil tests determine otherwise. Contractor shall perform soil and/or tissue samples prior to each fertilizing application.

7.8 Contractor shall not apply any fertilizers closer than fifteen feet (15’) from lakes, canals, retention ponds, or any other body of water.

7.9 Contractor shall dispose of all containers off property according to Florida Statute/Laws/Regulatory requirements.

7.10 Contractor shall maintain & send a written log monthly to the Owner of all pesticides used on property. (Date, Name, Time, Product, Rate Used, Total Used, Location).

ITB # C006466 Page 6 of 12

7.11 The Owner places great emphasis upon the Contractor’s duties respecting proper, advance coordination and proper performance of any and all Temporary Traffic Control (TTC) required in conjunction with the performance of the Services hereunder. Contractor shall be responsible for strictly abiding to all FDOT Rules, Statutes, and Regulations applicable to the Temporary Traffic Control (TTC) and shall communicate all TTC work within the District prior to implementation.

7.12 To obtain a right-of-way permit for TTC, all TTC plans must be submitted to the Central Florida Tourism Oversight District Planning and Engineering Department for approval before any work can be started. It is noted that the Planning and Engineering department will require all TTC plans to be certified and stamped by a Traffic Engineer or equivalent.

SECTION 8. MISCELLANEOUS

8.1 Mulching of signs, light poles, etc. shall be performed by Contractor once a year (winter) or as otherwise specified by the Owner.

8.2 Contractor shall at each visit, pickup and remove all debris such as: paper and plastic products, branches from trees and shrubs, glass and metals, construction materials, etc. prior to mowing or leaving property.

8.3 Contractor shall be responsible at all times for maintaining sight lines for signs and intersections.

8.4 Contractor shall be responsible for maintaining all roadway bridge walls and keeping them free of all vegetation at all times.

8.5 Contractor shall maintain and provide required information for the annual National Pollutant Discharge Elimination System (NPDES) Report per the provided requirements sheet and as listed in the mandatory reporting requirements. Listed herein as Attachment 1 – Fertilizer Log and Attachment 2 – District Trash Log.

SECTION 9. TURF CARE

MOWING:

9.1 Mowing shall be performed at a specified frequency (Reference Exhibit B – Bid Pricing Sheet).

9.2 Scheduled mowing shall be performed with no allowances for rain days. Mowing frequencies shall be completed in a timely manner. Any areas that are unable to be mowed due to excess water must be weed-eated down to maintain the proper level.

9.3 Mower blades shall be kept sharp at all times to prevent tearing of grass blades, and shall be sharpened no less than weekly.

9.4 Mowers discharge chute must be engaged at all times during mowing.

9.5 St. Augustine and Bahia grass shall be kept at a minimum height of three and half inches (3-1/2”) and a maximum height of five inches (5”), to include seed heads, for maximum root development and for the best photosynthetic opportunity, unless otherwise specified within the Agreement.

9.6 Bahia grass for slopes shall be kept at a minimum height of six inches (6”) and a maximum height of twelve inches (12”) for maximum root development and for the best photosynthetic opportunity. Unless otherwise specified within the Agreement.

ITB # C006466 Page 7 of 12

9.7 Various mowing patterns shall be employed to prevent ruts in the turf caused by mowers.

9.8 All clippings shall be kept out of ornamental beds, off all sidewalks, roadways, waterways, and drains.

9.9 Contractor shall immediately disperse excess clippings or remove and dispose at certified composting facility/landfill. This task shall be performed the same day of mowing.

9.10 A schedule of mowing shall be submitted for Owner's approval prior to commencement of contract.

9.11 Trash/litter shall be picked up prior to all mowing.

EDGING:

9.12 The Contractor shall neatly edge around all plant beds, sidewalks, curbs, trees, plants, all in-ground utility covers, etc., and maintain the shape and configuration of all planting areas in a clean manner free of imperfections at the same frequency as mowing and same day as mowing.

9.13 All turf areas shall be edged according to specified frequency unless indicated within this document. (Reference Exhibit B – Bid Pricing Sheet)

9.14 The edging equipment shall be equipped with manufacturer's guards to deflect hazardous debris. String or line trimmers shall not be used.

9.15 All sidewalks, streets, and roadways shall be immediately swept, blown, or vacuumed to maintain a clean, well-groomed appearance.

9.16 Proper safety precautions shall be taken when edging, i.e. safety vest, signage, warning lights, Temporary Traffic Control (TTC), etc. as directed by Florida Department of Transportation (FDOT) standards.

9.17 All non-curb Bahia shall be edged once a year. During the active year of the contract coverage Contractor shall monitor all non-curb roadways and will edge those as necessary as requested by Owner if it is before the once a year service has been completed.

TRIMMING:

9.18 All areas inaccessible to mower, and/or otherwise un-mow able due to trees, light poles, signs, rocks, culverts, etc., shall be trimmed at the same height the same day and the same frequency as mowing.

9.19 Trimming around trees, shrubs, light poles, and signs shall be performed in a way not causing damage to bark, cambium, or paint of said items. Contractor shall be accounted for all damages as a result of not performing as indicated. Contractor shall be responsible for repairs due to damage (to include; paint, holes in breakaway bases, etc.) to light poles associated with mowing.

FERTILIZATION:

9.20 The proposed fertilizer schedule is included within the Exhibit B – Bid Pricing Sheet, however, the Owner reserves the right to adjust the specifications, timing, rate of application, and elementary composition according to actual horticultural conditions at the time.

9.21 Contractor shall be responsible to supply labor/equipment necessary to apply Turf fertilizer (Owner will supply fertilizer at Contractor’s specifications) per the requirements of Resolution 518 and 5E-1.003 F.A.C.

ITB # C006466 Page 8 of 12

9.22 Contractor shall be responsible to supply labor/equipment necessary to apply shrub fertilizer (Owner will supply fertilizer at Contractor’s specifications) one time a year – March or depending upon plant species. Some plant species will require two (2) or more applications throughout the year (Plumbago, Ruellia (Katie), Lantana, Allamanda, Azaleas, and Anise). Contractor shall apply all fertilizer per the requirements of Resolution 518 and 5E-1.003 F.A.C.

9.23 To maintain uniform coverage fertilization shall be completed within five (5) working day.

9.24 Contractor shall not apply any fertilizers closer than fifteen feet (15’) from lakes, canals, retention ponds, or any other body of water. Fertilizers will immediately be removed from sidewalks and roadways.

9.25 Contractor shall take special care as not to allow any fertilizers to go down into street drains.

9.26 A report (Attachment 1 – Fertilizer Log) containing bag usage and tonnage per area shall be submitted immediately following fertilization.

9.27 Contractor must take both turf and shrub soil and/or tissue samples and submit Lab Report to the Owner for review prior to each fertilization. These will help determine the analysis of the fertilizer ordered.

SECTION 10. SHRUB/GROUND COVER

TRIMMING:

10.1 No allowances will be made for rain days. All trimming shall be completed in a timely manner.

10.2 All clippings shall be removed from all sidewalks, roadways, and waterways.

10.3 Excess clippings shall be removed and disposed of at certified composting facility/landfill. This task shall be performed the same day of pruning.

10.4 A schedule of trimming shall be submitted prior to commencement of contract for Owner’s approval.

10.5 All shrubs shall be trimmed and maintained six inches (6”) off of curbs, sidewalk, and turf edges at all times during the term of the Agreement. Owner reserves the right to adjust this specification.

10.6 All shrubs shall be trimmed to ensure sight lines for signs and intersections are maintained at all times.

10.7 All shrub beds shall be maintained at an acceptable show quality level and prior to any trimming Contractor must consult with the Owner. Shrub beds shall be kept free of litter, trash, and all debris removed.

SHRUB REMOVAL:

10.8 All plant material which dies due to Contractor negligence shall be replaced at no additional cost to the Owner.

10.9 Dead plants shall be removed by Friday of calendar week that they are discovered (cut down or dug out and hole backfilled and/or resodded) and the plant shall be replaced within two (2) weeks.

10.10 All plant material damaged or dies for some reason other than Contractor’s negligence shall be removed as an extra charge in the form of a written estimate from the Contractor.

WEEDING/MULCHING:

10.11 All shrub beds shall be maintained weed free at all times and shall be performed weekly as part of the (52)

ITB # C006466 Page 9 of 12 weekly frequency schedule for activity #10, as listed on Exhibit B – Bid Pricing Sheet. At no time shall weeds be sheared when maintaining shrub beds.

10.12 All beds shall be mulched once a year unless otherwise specified by the Owner.

10.13 Mulch and pine straw shall be applied at no more than two inches (2”) deep and not less than one and half inches (1 ½”) at any time and evenly across shrub beds.

10.14 At no time shall mulch be piled up around shrub crowns.

10.15 Mulch shall be stirred throughout the year in order to prevent compaction.

10.16 All old mulch shall be removed prior to the application of new mulch.

10.17 Mulch and pine straw will be provided by the Owner.

FERTILIZATION:

10.18 Contractor shall be responsible to supply labor/equipment necessary to apply shrub fertilizer (Owner will supply fertilizer at Contractor’s specifications) one time a year – March or depending upon plant species. Some plant species will require two or more applications throughout the year (Plumbago, Ruella (Katie), Lantana, Allamanda, Azaleas, and Anise). Contractor shall apply all fertilizer per the requirements of Resolution 518 and

SE-1.003 F.A.C.

10.19 Fertilizer shall be a twelve (12) month slow release.

10.20 A schedule of fertilization shall be presented for Owner’s approval seven (7) days prior to commencement of fertilization.

10.21 To maintain uniform coverage, fertilization shall be completed within five (5) working day.

10.22 Contractor will not apply any fertilizers closer than fifteen feet (15’) from lakes, canals, retention ponds, or any other body of water. Fertilizers will immediately will immediately be removed from sidewalks and roadways.

10.23 Contractor shall take special care as not to allow any fertilizers to go down into street drains.

10.24 A report containing bag usage and tonnage for each area shall be submitted for approval.

10.25 A certified fertilizer label in legible and otherwise suitable condition for filing must be submitted for approval.

10.26 Fertilizer application shall be evenly distributed across shrub beds and shall not be piled around shrub crowns.

10.27 Fertilizer shall be applied when foliage is dry and not wet. If applied when wet, the Contractor shall be responsible for washing fertilizer off of shrubs. Any damage caused due to improper application methods shall be the Contractor’s responsibility.

SECTION 11. TREE CARE

TRIMMING:

11.1 Sabal, Sylvester, Queen, Bismarck, Medjool, Bird of Paradise, Chinese Fan, Roebelenii, etc. palms shall be pruned once a year during the months of August/September. Dead palm fronds/hangers and loose boots shall be

ITB # C006466 Page 10 of 12 removed throughout the year as needed as part of the (52) weekly frequency schedule for activity #16, as listed on Exhibit B – Bid Pricing Sheet.

11.2 Washingtonia palms shall be pruned twice (2) each year during the months of March/April and August/September. Dead palm fonds/hangers and loose boots shall be removed throughout the year as needed as part of the (52) weekly frequency schedule for activity #16, as listed on Exhibit B – Bid Pricing Sheet.

11.3 Pruning of palm trees shall be as follows: seed stalks, loose boots, and spent fronds maintaining a 9 o’clock – 3 o’clock form. Under no circumstances shall palm tree canopies be accessed via means of climbing the tree trunk using spiked footwear. Skirt trees and any wayward branches to minimum 8’ of clearance to be determined by location and Owner’s discretion. This shall be performed throughout the year as needed as part of the (52) weekly frequency schedule for activity #13, as listed on Exhibit B – Bid Pricing Sheet.

11.4 Owner will specify pruning of crape myrtles at time of pruning. This pruning will take place during the month of February.

11.5 Removal of suckers, Spanish Moss, and Ball Moss from Oaks, Crapes, Ligustrums, and Wax Myrtles shall be performed throughout the year as needed as part of the (52) weekly frequency schedule for activity #13, as listed on Exhibit B – Bid Pricing Sheet.

11.6 All tree pruning shall be discussed and approved by Owner before pruning is commenced.

11.7 Excess clippings shall be removed and disposed of at certified composting facility/landfill. This task shall be performed the same day of pruning.

11.8 All trees shall be trimmed to ensure sight lines for signs and intersections are maintained at all times.

11.9 All trees shall be trimmed to ensure street lights are clear of obstruction.

TREE REMOVAL:

11.10 Native and planted trees hit by lightning or die for some reason other than Contractor’s negligence shall be removed as an extra charge in the form of a written estimate from Contractor.

11.11 Contractor shall replace trees planted on the roadways that die due to Contractor’s negligence at no additional cost to the Owner.

11.12 Dead trees shall be removed by Friday of calendar week that they are discovered (cut down or dug out and hole backfilled and/or resodded) and the tree shall be replaced within two (2) weeks.

MULCHING/WEEDING:

11.13 All tree rings shall be mulched once a year with pallet mulch.

11.14 At no time shall mulch be piled up onto crowns/trunks/base of trees.

11.15 Old mulch shall be removed prior to new mulch application.

11.16 Mulch shall be stirred throughout the year in order to prevent compaction.

11.17 All tree rings shall be kept weed free at all times during the term of this contract.

11.18 Mulch and pine straw will be provided by the Owner. Only bagged mulch will be used.

ITB # C006466 Page 11 of 12

FERTILIZATION:

11.19 Contractor shall be responsible to supply labor/equipment necessary to apply trees/palms fertilizer (Owner will supply fertilizer at Contractor’s specifications) not less than once a year – March.

11.20 A schedule of fertilization shall be presented, for Owner’s approval, seven (7) days prior to commencement of fertilization.

11.21 To maintain uniform coverage fertilization shall be completed within five (5) working days.

11.22 Contractor shall not apply any fertilizers closer than fifteen feet (15’) from lakes, canals, retention ponds, or any other body of water. Fertilizers will immediately be removed from sidewalks and roadways.

11.23 Contractor shall take special care as not to allow any fertilizers to go down into street drains.

11.24 A report containing bag usage and tonnage per area shall be submitted immediately following fertilization.

11.25 A certified fertilizer label in legible and otherwise suitable condition for filing must be submitted for approval.

11.26 Tree rings and areas around trees shall be kept free of litter, trash, and all debris removed.

11.27 Contractor shall apply all fertilizer per the requirements of Resolution 518 and SE-1.003 F.A.C.

SECTION 12. LAKES/PONDS/CANALS

GENERAL MAINTENANCE:

12.1 Turf around the ponds, lakes, and/or canals shall be maintenance within eighteen inches (18”) of the water edge of the pond or canal and this eighteen inches (18”) area shall be descripted as the natural zone. Contractor shall maintain weekly as part of the (52) weekly frequency schedule for activity #25.

12.2 Plant material other than grasses including all aquatic weeds shall be manually removed from within the natural zone at all times.

12.3 No fertilizer shall ever be applied within 15’ of any pond or canal or in the natural zone.

SECTION 13. WOOD LINES

GENERAL MAINTENANCE:

13.1 Wood lines shall be maintained at all times as not to encroach upon established shrub beds, turf lines, all fence lines and trees within the landscape as part of the (52) weekly frequency schedule for activity #23.

13.2 There will be (1) annual cutback of identified wood lines were applicable on frequency sheets per the frequency schedule for activity #24.

13.3 All vegetation and vines encroaching on trees from the wood lines shall be removed and Contractor must consult Owner prior to any removal.

SECTION 14. MANDATORY REPORTING

14.1 CFTOD has been issued a National Pollutant Discharge Elimination System (NDPES) Municipal Separate

Storm Sewer Permit, also known as a MS4 permit. As part of the District’s compliance with this permit. The Contractor shall be required to provide the following information on an annual basis. The Contractor is advised that the annual reporting period may not align with a calendar year. As such, detailed and accurate record keeping

ITB # C006466 Page 12 of 12 of the below information is required under this contract.

14.2 Contractor shall be advised that the below reporting requirements nay be subject to change based upon permit changes/issuance by the State. Should any changes to reporting requirements be required, that information will be identified and conveyed to the Contractor.