C006466 Addendum No. 2 tlk.pdf

Addendum No. 2

Issue Date: November 16, 2023

Title: Landscaping Services – Section 26 World Drive North Phase II

Bid #: C006466

To: All Bidders Issued By: Central Florida Tourism Oversight District

Andrea Osinski, Senior Procurement Analyst aosinski@oversightdistrict.org

(689) 254-4346

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 2 in the appropriate space provided on the EXHIBIT D - Bid Submittal Affidavit.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. ADMINISTRATIVE ISSUANCES

1. ITB (REVISED 11.16.23)

2. EXHIBIT D – Bid Submittal Affidavit (REVISED 11.16.23)

3. Attachment 7 – WDN Phase II Area Development

4. Attachment 8 – WDN Phase II Irrigation

5. Seventeen (17) Video Clips

PART A. QUESTIONS/RESPONSES

NOTE – Updated map in Section 1. Scope of Services Overview:

The District adjusted the boundaries to include the northwest corner of Bear Island Road and Floridan Way and shorten the length of the boundary on Floridan Way. If potential bidders zoom in on the link provided they will now be able to see the irrigation layout, irrigated landscape beds, and zone information.

https://rcid.maps.arcgis.com/apps/webappviewer/index.html?id=de38642f21d7464f9acf9a789b4bc46d mailto:aosinski@oversightdistrict.org https://rcid.maps.arcgis.com/apps/webappviewer/index.html?id=de38642f21d7464f9acf9a789b4bc46d

ITB# C006466 Page 2 of 3

• The District has included seventeen (17) video clips to outline the scope of work required for this location. All video clips are located on Box.com at the following link: CLICK HERE FOR VIDEO CLIPS

• The District has included Attachment 7 - WDN Phase II Area Development and Attachment 8 - WDN Phase II Irrigation located on Box.com at the following link: CLICK HERE FOR ATTACHMENT 7 & 8. Please note these are being provided to assist bidders.

Question 1: Will mowing be required around the entire perimeter of the large retention pond? If not, will irrigation zones not included inside the mowing boundary fall under this contract?

Response 1: Yes; the District has provided videos to identify the boundaries of the perimeter. This boundary can be seen in the map link provided.

Question 2: Can a revised map excluding bed areas not included under the contract be provided?

Response 2: The District has provided video clips 1 through 17 which includes the beds the awarded contractor is responsible for maintaining. We have also identified which beds are not to be maintained by the awarded contractor.

Question 3: How will annual wood line cutback differ from weekly wood line maintenance?

Response 3: Annual wood line cutbacks will be scheduled with the Owner. The weekly wood line maintenance covers a weekly inspection of the wood lines in the area to ensure there are no obstructions to allow clear access for mowing or blocking any access that may be around ponds.

Question 4: Will the previous bid tab and current contract be provided?

Response 4: This is a new contract. Please develop your prices based upon the scope.

Question 5: Will parking areas accessible to employees performing work on public areas be specific by the owner?

Response 5: Once the bid is awarded, specifications regarding where the awarded contractor can stage during work sessions will be approved. The District will only provide parking onsite for work being performed.

Question 6: Will a schedule specifying desired number of pesticide and herbicide treatments be provided?

Response 6: For the schedule specifying the number of pesticide and herbicide treatments please refer to the quantity provided within EXHIBIT B – Bid Pricing Sheet, line 22, which is a quantity of 52 weeks. Any additional details regarding pesticides and herbicides please refer to EXHIBIT A – Scope of Services, Section 7.

Pest Control.

Question 7: How will weekly palm maintenance differ from the responsibilities included under annual palm pruning?

Response 7: Please refer to EXHIBIT A – Scope of Services, Section 11. Tree Care, which describes the annual and weekly maintenance for each type of palm tree. The weekly palm maintenance refers to a weekly inspection of palms and other described trees to ensure there are none that require assistance such as loose boot removal or hanging fronds.

Question 8: Will submission of EXHIBIT F – BuyLocal/Veteran/Opportunity Zone Affidavit be required if the bidder does not meet the requirements for or plan to utilize these programs?

Response 8: No. These forms are not required if they are not applicable.

Question 9: Can a Washingtonian palm count for this area be provided?

Response 9: Video of the areas have been provided for count identification.

Question 10: Can the deadline for this bid be pushed to Monday, November 20th? The current deadline of Friday, November 17th does not allow the standard 48 hours period between question deadline and due date.

Response 10: Because of the updates, we are extending the bid due date to: November 29, 2023 at 2:00pm EST.

Question 11: Can the irrigation license be overlooked in lieu of experience?

Response 11: Plumbing Contractor and/or Specialty Contractor License is no longer required. However; at a minimum, https://reedycreek.box.com/s/3h5kejj3cywna86menryxipsipki0237 https://reedycreek.box.com/s/3h5kejj3cywna86menryxipsipki0237

ITB# C006466 Page 3 of 3 the contractor or subcontractor shall have a Certified Irrigation Technician (CIT) certificate. Experience only is fine for technicians.

Question 12: Should number 6 on the pricing sheets be 39 visits?

Response 12: Line 6’s frequencies of (26) for Bahia turf edging does not match the frequency for the Bahia mowing cycle of (39). The District will explain that schedule with the awarded contractor.

Question 13: How much mulch was used in the install for this project to better help understand how much mulch we will be installing annually?

Response 13: The amount of mulch ordered was loose bulk, and the awarded contractor will be required to use bags.

The District had 185,761 SF of mulch, and 168,359 SF of pine straw.

Question 14: Where would we pick up the Owner provided mulch, and fertilizer or would it be delivered to us onsite?

Response 14: It would be delivered to a site as close as possible. The contractor should plan on transporting it directly to the areas needed. It will not be able to be shipped directly to the maintenance area.

Question 15: How does this requirement relate to this contract? “5.2 Bidders shall provide a reference list of at least two (2) clients where supply and delivery services for sodium hypochlorite have been provided in a similar capacity. It is at CFTOD’s discretion to determine if a Bidder is qualified based upon the submitted references. See EXHIBIT C – Client Reference List.”

Response 15: This was a clerical error and has been corrected on that section in the revised ITB.

Question 16: Do we need an arborist certification to be able to bid or can we sub that out?

Response 16: The District can only accept a subcontractor’s certification for the following:

• Plumbing Contractor and/or Specialty Contractor License Certified Irrigation Technician (CIT) Certification for irrigation systems

• International Society of Arboriculture Certifications

• Commercial Applicator License from the Florida Department of Agriculture and

Consumer Services Question 17: There is St. Augustine turf with beds that is located on the northwest corner of Bear Island Road and

Floridan Way, but the map that is not showing as part of the purple highlighted CFTOD property. I wanted to see if that part is being included or not in the bid.

Response 17: The map link has been updated to include this area within the scope.

END OF ADDENDUM

NOTICE TO ALL BIDDERS