C001077 3700000

INVITATION FOR BID (IFB)#:

Internet Point and Insurance Reduction Program (I-PIRP) Monitoring

IFB Issue Date:

June 15, 2026

Deadline for Submissions:

August 4, 2026, 2:30 pm ET

Department of Motor Vehicles

IFB #C001077 NOTICE TO BIDDERS

Your bid is hereby solicited to develop, implement and administer a program for monitoring the activities of accident prevention courses delivered by Alternative Delivery Methods (e.g., via the internet), as described in the attached INVITATION FOR BID (IFB) with Specifications.

Bids must be returned no later than 2:30 PM ET on August 4, 2026.

BIDDERS CHOOSING TO BID MUST COMPLETE AND SUBMIT ATTACHMENT 1: “BID

SUBMISSION CHECKLIST” AND ALL ITEMS INDICATED ON THE CHECKLIST WITH YOUR

SEALED BID.

BIDDERS CHOOSING NOT TO SUBMIT A BID IN RESPONSE TO THIS SOLICITATION MUST

COMPLETE AND RETURN ATTACHMENT 5: NO BID FORM.

FAILURE TO RESPOND TO THREE (3) IFBs MAY RESULT IN YOUR FIRM BEING REMOVED

FROM OUR MAILING LIST FOR THIS SERVICE.

NOTICE: New York State Finance Law, as more fully set forth herein, requires Bidders and persons acting on their behalf to direct all communications concerning this procurement to the person(s) designated below (“Designated Contact Person(s)”). This restriction on communications shall be in effect from the date of publication of the solicitation for this procurement until final approval of a contract by the Office of State Comptroller (the “restricted period”).

TABLE OF CONTENTS

IFB #C001077 NOTICE TO BIDDERS

INVITATION FOR BID

SECTION 1: GENERAL INFORMATION:

1.1 SCOPE:

1.2 SCHEDULE OF PERTINENT DATES:

1.3 TERM:

1.4 BID SUBMISSION:

1.5 BID INFORMATION AND PRICING:

1.6 SIGNATURES:

1.7 DESIGNATED CONTACT PERSON(S):

1.8 QUESTIONS REGARDING THIS IFB:

1.9 BID AMENDMENT/WITHDRAWAL:

1.10 REJECTION OF BIDS:

1.11 BIDS SUBMISSIONS REMAIN OPEN:

1.12 CONFIDENTIALITY:

1.13 DMV’S ADDITIONAL RESERVED RIGHTS:

1.14 CONTRACT AWARD:

1.15 CONTRACT NEGOTIATION:

1.16 CONFLICT OF TERMS:

1.17 EXPERIENCE AND EXPERTISE:

1.18 REFERENCES:

1.19 REQUEST FOR DEBRIEFING:

1.20 PROTEST OF CONTRACT AWARD:

1.21 USE OF ARTIFICIAL INTELLIGENCE:

SECTION 2: GENERAL SPECIFICATIONS:

2.1 INTRODUCTION:

2.2 CONTRACTOR ACCESSIBILITY:

2.3 KEY PROJECT STAFF:

2.4 CONTRACTOR RESPONSIBILITIES:

2.5 I-PIRP MONITORING SPECIFICATIONS:

SECTION 3: ADDITIONAL TERMS:

3.1 VENDOR RESPONSIBILITY:

ATTACHMENT 1: BID SUBMISSION CHECKLIST – IFB #C001077

ATTACHMENT 2: BIDDER CONTACT INFORMATION – IFB #C001077

ATTACHMENT 3: BID PROPOSAL FORM - IFB #C001077

ATTACHMENT 4: BUSINESS EXPERIENCE AND REFERENCE FORM - IFB #C001077

ATTACHMENT 5: NO BID FORM - IFB #C001077

APPENDIX-A: STANDARD CLAUSES FOR NEW YORK STATE CONTRACTS

APPENDIX-B: STANDARD CLAUSES FOR ALL DMV CONTRACTS

APPENDIX-C-1: DMV’S POLICY AND PROCEDURES CONCERNING COMPLIANCE WITH

“PROCUREMENT LOBBYING LAW” (STATE FINANCE LAW §§139-J AND 139-K)

APPENDIX-C-2: BIDDERS AFFIRMATION AND DISCLOSURES CONCERNING STATE FINANCE LAW

§§139-J AND 139-K

APPENDIX-D: STATEMENT OF NON-COLLUSION IN BIDS TO THE STATE

APPENDIX-E: VENDOR ASSURANCE OF NO CONFLICT OF INTEREST OR DETRIMENTAL EFFECT

APPENDIX-F: COMPLIANCE OR NON-APPLICABILITY TO § 5-A OF THE NYS TAX LAW

APPENDIX-G: NON-DISCRIMINATION, TITLE VI

APPENDIX-H: CONTRACTOR REQUIREMENTS AND PROCEDURES FOR PARTICIPATION BY NEW

YORK STATE-CERTIFIED MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES AND EQUAL

EMPLOYMENT OPPORTUNITIES FOR MINORITY GROUP MEMBERS AND WOMEN

MWBE FORM-1: MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES – EQUAL

EMPLOYMENT OPPORTUNITY POLICY STATEMENT

MWBE FORM-2: MWBE CONTRACT GOALS

APPENDIX-I: SDVOB – PARTICIPATION OPPORTUNITIES FOR NEW YORK STATE CERTIFIED

SERVICE-DISABLE VETERAN-OWNED BUSINESSES

APPENDIX-J: EO 177 CERTIFICATION

APPENDIX-K: 139-M GENDER-BASED VIOLENCE AND THE WORKPLACE CERTIFICATION

APPENDIX-L: 139-L STATEMENT ON SEXUAL HARASSMENT

APPENDIX-M: CERTIFICATION UNDER EXECUTIVE ORDER NO. 16 PROHIBITING STATE

AGENCIES AND AUTHORITIES FROM CONTRACTING WITH BUSINESSES CONDUCTING

BUSINESS IN RUSSIA

APPENDIX-N: STANDARD SECURITY CLAUSES FOR SHARING DATA WITH EXTERNAL ENTITIES

APPENDIX-O: PRIMARY SECURITY AND PRIVACY MANDATES

APPENDIX-P: SECURITY ASSESSMENT QUESTIONNAIRE

APPENDIX-Q: IMMIGRATION DATA DISCLOSURE CERTIFICATION

EXHIBIT 1: NYS VEHICLE AND TRAFFIC LAW ARTICLE 31 - SECTION 1196

EXHIBIT 2: DTP-306 MONITOR INFORMATION

EXHIBIT 3: DTP-307 MONITOR REPORT FORM

EXHIBIT 4: PART 141 COMMISSIONER'S RULES AND REGULATIONS

INVITATION FOR BID

The New York State Department of Motor Vehicles (referred to herein as the “Department” or the “DMV”) is requesting bids for the award of a Contract for the development, implementation and administration of a program to monitor the activities of accident prevention courses delivered by Alternative Delivery Methods (ADM).

SECTION 1: GENERAL INFORMATION:

Title VI Non-Discrimination: It is the policy of the New York State Department of Motor Vehicles to achieve compliance with Title VI of the Civil Rights Act of 1964 and related statutes and regulations in all Federal programs. The Contract awarded from this solicitation will be awarded in conformance with such law and related statutes and regulations. The bidder awarded a contract from this solicitation (Contractor) shall comply with the provisions of Appendix-G hereof (“Non-Discrimination, Title VI”).

1.1 SCOPE:

DMV is seeking a Contractor to develop, implement, and administer a program to monitor the activities of accident prevention courses delivered via ADM. Such courses are referred to as the “Internet Point and Insurance Reduction Program” (I-PIRP).

1.2 SCHEDULE OF PERTINENT DATES:

This solicitation will be governed by the following action dates specified below. DMV will publish addenda to this Invitation for Bid (IFB) in the event that DMV deems it necessary to change any of the specified action dates (excepting dates specified as estimated”).

Solicitation posted: June 15, 2026 Questions Due: June 29, 2026, by 2:30 PM ET Questions Answered Date: July 21, 2026 Deadline for Bid Submission: August 4, 2026, 2:30 PM ET Notification of Contract Award (estimated): September 17, 2026

1.3 TERM:

The term of the Contract awarded from this IFB will commence upon execution by the Office of the New York State Comptroller (“OSC”) and continue for a period of three (3) years. DMV reserves the right to extend the term of the Contract, upon the same terms and conditions, at DMV’s option, for up to two (2) years. The Contract shall not be binding upon the State, or deemed to be fully executed, until it is executed by OSC.

1.4 BID SUBMISSION:

Bidders must complete and submit Attachment 1: Bid Submission Checklist and all items indicated on the checklist with their sealed bids on or before the date and time identified in Section 1.2, Schedule of Pertinent Dates. Bid prices must be submitted using Attachment 3: Bid Proposal Form, which must be signed.

Late bids will not be considered, unless the Department elects to waive the submission deadline as provided in Section 1.10, Rejection of Bids.

Bids may be sent by regular mail, or via overnight delivery, to the Designated Contact Person specified in Section 1.7, Designated Contact Person. The outside packaging must be clearly marked, “Bid Enclosed for IFB #C001077”. DMV is required by OSC to retain original documents in the event of an audit. Therefore, the Department will not accept electronic or facsimile bid transmissions.

Multiple proposals from a Bidder will be permitted, however each bid must fully conform to the requirements of a bid submission. If submitting multiple bids, a Bidder must seal each bid in a separate envelope and clearly mark the outside packaging, “Bid #1 Enclosed for IFB #C001077”, Bid #2 Enclosed for IFB #C001077”, “Bid #3 Enclosed for IFB #C001077”, etc.

The Department and the State shall not be liable for the costs incurred by the Bidder in the preparation, production, submission, or delivery of a response to this IFB.

It is the Bidder’s responsibility, if desired, to verify timely receipt of the Bidder’s bid. No automatic acknowledgement will be provided. Bidders who require confirmation of DMV’s receipt of their Bids must contact the individual designated in Section 1.7, Designated Contact Person.

1.5 BID INFORMATION AND PRICING:

Bidders must submit bids using Attachment 3: Bid Proposal Form attached to this IFB. The bid prices shall remain valid for the Contract term. The bid prices shall be net and shall include all costs and expenses incident to completing the Contractor’s obligations under the Contract, including delivery. All bids must be submitted exclusive of Federal, State, and local taxes.

1.6 SIGNATURES:

Bids must be signed by an individual who is duly authorized to bind the Bidder to the terms of the bid. Upon tentative award of a Contract to a successful Bidder, DMV will notify all Bidders in writing of such tentative Contract award. Such tentatively awarded Contract will be subject to final approval and execution by the New York State Office of the Attorney General (“OAG”) and OSC. The Contract let from this solicitation will only be binding upon the State upon execution by OSC and the OAG.

1.7 DESIGNATED CONTACT PERSON(S):

In order to facilitate transparency in the procurement process, and pursuant to NYS Procurement Lobbying Law (State Finance Law §§139-j and 139-k), this solicitation imposes certain restrictions on communications between DMV and an offeror/bidder made during the procurement process. An offeror/bidder is restricted to communicating with designated DMV staff (“designated contacts”), during the portion of the procurement process known as the “restricted period”. The restricted period runs from DMV’s earliest written notice of its intent to solicit offers, through final approval of the Contract by OSC. Certain statutory exceptions are provided for in State Finance Law §139-j(3)(a). Until this Contract is executed by OSC, all communications between DMV and the Contractor which relate to this procurement must be directed to:

Cameron Pedigo Anthony Laulette Contract Management Specialist Contract Management Specialist 2 NYS Department of Motor Vehicles Or his alternate: NYS Department of Motor Vehicles 6 Empire State Plaza, Room 224 6 Empire State Plaza, Room 224 Albany, NY 12228 Albany, NY 12228

(518) 485-7429 (518) 473-6013 cameron.pedigo@dmv.ny.gov anthony.laulette@dmv.ny.gov

1.8 QUESTIONS REGARDING THIS IFB:

Bidders are encouraged to submit questions if they require clarification of any portion of this IFB. Whenever possible, Bidders must reference the IFB section(s) to which each question refers. All questions regarding this IFB must be submitted in writing, by email, to the Designated Contacts in Section 1.7 by the dates and times provided in Section 1.2.

mailto:cameron.pedigo@dmv.ny.gov mailto:anthony.laulette@dmv.ny.gov

It is the Bidder’s responsibility, if desired, to verify timely receipt of Bidder’s question(s). DMV will not provide automatic acknowledgement of receipt of questions. Bidders who require confirmation of DMV’s receipt of their questions must contact the individual designated above in Section 1.7, Designated Contact Person.

DMV will publish a written response to every timely received question posed by Bidders on or before the Questions Answered Date provided in the Schedule of Pertinent Dates in Section 1.2 of this IFB. The responses will be posted on the New York State Contract Reporter website.

Bidders seeking to prevent the disclosure of alleged proprietary information contained in their questions must mark such questions as "CONFIDENTIAL" and must provide a detailed justification for treating such information as confidential. DMV will review all questions submitted and reserves the right and sole discretion to make the final determination as to which questions will be treated as confidential. DMV reserves the right to rephrase questions to protect information that is deemed confidential.

PLEASE NOTE: The IFB, the New York State Finance Law, and the New York State Procurement Guidelines provide that a state agency may engage in contract negotiations with a successful bidder prior to settling on the contract terms. However, the New York State Procurement Guidelines prohibit state agencies from substantially altering the requirements or specifications set out in IFBs after a contract has been tentatively awarded. As such, the question-and-answer period offers potential bidders an opportunity to request that a substantial change be made to a requirement or specification of the IFB that will ultimately become a term of the Contract. Such opportunity will not exist at later stages of the procurement process.

1.9 BID AMENDMENT/WITHDRAWAL:

A bid may be amended or withdrawn prior to the bid opening date. A Bidder who wishes to amend or withdraw its bid, must submit the amended bid, or bid withdrawal in an envelope which is clearly marked on the outside, “Amended Bid for IFB #C001077”, or “Bid Withdrawal for IFB #C001077”, as appropriate. If the Bidder has submitted multiple bids, the Bidder must specify which bid it wishes to amend or withdraw (e.g., “Amended Bid #1 for IFB #C001077”, or “Withdrawal of Bid #2 for IFB #C001077, etc.). Any such amendment or withdrawal must contain the signature of a company representative who is duly authorized to amend or withdraw such bid on behalf of the Bidder (preferably the individual who signed the original bid).

Amended bids received after the bid opening date and time will be considered late and will be subject to the conditions outlined in Section 1.10, Rejection of Bids. Bid withdrawals received after the bid opening date and time will be considered late and therefore invalid, null and void, and of no effect. Amended bids and bid withdrawals must be sent in the same manner described in Section 1.4, Bid Submission.

DMV may revise this IFB at any time prior to the deadline for submission of bids, including in response to Bidders’ questions. Amendments will be posted on the New York State Contract Reporter website. This IFB may only be amended by DMV.

1.10 REJECTION OF BIDS:

The Department reserves the right to reject any or all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in its sole judgment, such action will be in the best interest of the State. In the event that there are no satisfactory bids, which fully comply with the bid specifications, the Department reserves the right to consider late or non-conforming bids. The Department will only award a Contract to a “responsible” and “responsive” Bidder (as defined and required by State Finance Law, Sections 163(1)(c) 163(9)(f)), that DMV determines to be qualified to satisfy the terms and conditions of this solicitation. The Department reserves the right and sole discretion to qualify a Bidder as responsible and responsive. Neither the Department nor the State of New York shall be liable for any costs incurred by Bidders in preparation for, or prior to approval of, an executed Contract.

1.11 BIDS SUBMISSIONS REMAIN OPEN:

DMV reserves the right to award a contract to a successful Bidder within ninety (90) days after the date of bid opening, during which period bids must remain open and cannot be withdrawn. If, however, an award is not made within the ninety (90) day period, bids shall continue to remain open until Bidder delivers written notice of the withdrawal of its bid to DMV’s Designated Contact(s). Any proposal that expressly states therein that acceptance must be made within a shorter specified time, may be accepted or rejected at the sole discretion of the Department.

1.12 CONFIDENTIALITY:

All proposals, documents and materials submitted with a bid/proposal shall become the property of DMV.

DMV will notify all bidders if and when a Contract has been tentatively awarded by DMV to the winning Bidder.

Contracts let by DMV are considered to be tentatively awarded, and non-binding upon the State, until approved and executed by OSC. DMV will not disclose anything that, if disclosed, would impair present or imminent contract awards, including documents submitted to DMV in response to this solicitation (excepting the dissemination of bidders’ questions to all bidders as described in this solicitation).

Agency records are generally available to the public upon request. However, pursuant to Public Officers Law, Section 87(2) (d), DMV may “deny access to records or portions thereof that: are trade secrets or are submitted to DMV by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise.”

In order for bidders to claim the exemption from disclosure provided by this provision of law, bidders must mark as “CONFIDENTIAL” any proprietary information contained in their proposals that they wish to protect from further disclosure or dissemination.

BY THE ACT OF SUBMITTING A PROPOSAL IN RESPONSE TO THIS SOLICITATION, BIDDERS

ACKNOWLEDGE THAT (1) THE SUBMISSION OF BIDDER’S PROPOSAL SHALL BE BIDDER’S

SOLE OPPORTUNITY TO CLAIM SUCH EXEMPTION FROM DISCLOSURE OR DISSEMINATION

OF INFORMATION CONTAINED IN THEIR BID/PROPOSAL, AND (2) FAILURE TO MARK SUCH

INFORMATION AS “CONFIDENTIAL” WILL CONSTITUTE A WAIVER OF CONFIDENTIALITY

AND WILL RELEASE DMV AND THE STATE FROM ANY LIABILITY FOR DISCLOSURE OR

DISSEMINATION THEREOF.

DMV is charged with making the final determination concerning any exemption from disclosure claimed by Bidder. In addition to so marking the information, Bidder must provide DMV with a detailed written justification for classifying the information as “CONFIDENTIAL”. Undocumented and unexplained claims for exemption from disclosure or dissemination shall not be binding upon DMV or the State. A conclusory declaration that disclosure would be injurious will not suffice. Bidder must assert that disclosure of claimed proprietary information, their written justification for exemption, or any portion thereof would be injurious, and must provide sufficient detail to support their claim for exemption from disclosure or dissemination under New York’s Freedom of Information Law (“FOIL”).

Bidders acknowledge that DMV may be required to release any such information if so ordered by a court of competent jurisdiction. In such event, Bidder will be notified of the commencement of legal action to compel disclosure, and Bidder must either participate in the defense of such action or waive its claim of confidentiality.

Failure to participate in the defense of such action shall be deemed a waiver of any claim of confidentiality.

1.13 DMV’S ADDITIONAL RESERVED RIGHTS:

In addition to rights reserved elsewhere herein, DMV reserves the right to:

a. Reject any or all proposals received in response to the solicitation;

b. Withdraw the solicitation at any time, at the Agency’s sole discretion;

c. Make an award under the solicitation in whole or in part;

d. Disqualify any bidder whose conduct and/or proposal fails to conform to the requirements of the solicitation;

e. Seek clarifications and revisions of proposals;

f. Use proposal information obtained through site visits, management interviews, and the State’s investigation of a bidder’s qualifications, experience, ability, or financial standing, and any material or information submitted by the bidder in response to the Agency’s request for clarifying information in the course of evaluation and/or selection under the solicitation;

g. Prior to the bid opening, amend the solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available;

h. Prior to the bid opening, direct bidders to submit proposal modifications addressing subsequent solicitation amendments;

i. Change any of the scheduled dates;

j. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders;

k. Waive any requirements that are not material;

l. Accept and consider for contract award bids with non-material bid deviations or non-material bid defects such as errors, technicalities, irregularities, or omissions;

m. Negotiate with the successful bidder within the scope of the solicitation in the best interests of the State;

n. In the event of unsuccessful negotiations with the selected bidder, conduct contract negotiations with and/or award the contract to the next responsive and responsible bidder;

o. Utilize any and all ideas submitted in the bids/proposals received;

p. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a bidder’s bid and/or to determine a bidder’s compliance with the requirements of the solicitation; and,

q. Accept a newer version of any product specified in the solicitation, or a comparable product to that specified, if DMV determines that so doing would be in the best interests of the State;

1.14 CONTRACT AWARD:

DMV will award a contract to the bidder that provides the lowest price, has adhered to the submission requirements, and is considered qualified by the Department to meet the requirements of this IFB. DMV reserves the right to award, or not award, a contract for the item. Upon full execution of the Contract, the bidder to whom the Contract is awarded shall thereafter be referred to as the “Contractor” or “Lessor”.

The Department will send written notice to all bidders notifying them of an award of a Contract. If a bidder has been deemed “non-responsive” and/or “not responsible” (as defined by State Finance Law, Sections 163(1)(c) and (d) and 163(9)(f)) in the process of determining an award, such bidder will receive, as part of their written notice, the reason(s) why the bid or bidder was so deemed.

The Department reserves the right to not let any Contract from this solicitation.

1.15 CONTRACT NEGOTIATION:

The Bidder selected for this project will enter into contract negotiations with DMV to finalize outstanding terms and conditions of the Contract to DMV’s satisfaction. DMV reserves the right to disqualify the Bidder and to negotiate a contract with the Bidder providing the second lowest priced Bid if contract negotiations are not concluded to the satisfaction of DMV within thirty (30) calendar days from the date of tentative award of the Contract. DMV reserves the right to conduct contract negotiations with the next qualified Bidder, should the agency be unsuccessful in negotiating with the selected Bidder.

1.16 CONFLICT OF TERMS:

The Contract let from this IFB will incorporate the terms of the following documents. Any conflicts between the terms contained in the main body of the Contract and the terms of such other documents shall be resolved in the following order of precedence, with Appendix-A being highest in order of priority:

1. Appendix-A, “Standard Clauses for New York State Contracts”;

2. Appendix-B, “Standard Clauses for all DMV Contracts”;

3. The Contract, as may be amended from time to time, including all appendices;

4. Any Addenda to IFB #C001077;

5. IFB #C001077 and Attachments 1, 2, 3, 4, and 5, Appendices C-1, C-2, D, E, F, G, H, I, J, K, L, M, N, O, P, and Q, and Exhibit 1, 2, 3, and 4; and

6. Contractor’s bid in response to IFB #C001077.

1.17 EXPERIENCE AND EXPERTISE:

Bidders must have experience and expertise in the provision, implementation, and support for alternate delivery method (ADM) systems using online resources.

1.18 REFERENCES:

Bidders must include with their bid at least three (3) references who are current or recent commercial, public service or government customers, other than the NYS DMV. Bidders must provide Business Experience and Reference Forms (annexed hereto as Attachment 4) for each reference, with their bid. References must be current or recent customers for whom the Bidder has completed a project similar in scope to the services specified in this IFB. DMV prefers that at least one reference be a public service or government agency that can attest to the Bidder’s experience in the administration of a monitoring program, specifically related to ensuring the integrity of a program, and program delivery. Experience in self-monitoring, or monitoring of programs owned, approved, or conducted by the Contractor or a subsidiary, sister or parent organization of the Contractor shall not qualify as acceptable experience.

Bidders may submit more than three (3) Business Experience and Reference Forms. The Department reserves the right to contact as many of the supplied references as it elects in an effort to verify information provided on the questionnaires. The Department will consider any negative reference received as a sufficient basis for rejecting the bid, even if it has already received three favorable references.

The Department reserves the right to disqualify any bidder whose reference(s) are unsatisfactory to the Department. Unsatisfactory references include, but are not limited to, the following: a reference indicating service was inadequate, or substandard performance was provided; inability to obtain three satisfactory references within three (3) business days from trying to contact references; the supplied references are not able to attest to the Bidder's performance as specified herein; or the Department’s receipt of any information which raises reasonable concern about a Bidder’s responsibility.

1.19 REQUEST FOR DEBRIEFING:

In accordance with State Finance Law, Section 163(9)(c) DMV will upon request provide a debriefing to any Bidder that submitted a bid/proposal in response to this solicitation and was not selected for an award of contract.

A contract is deemed to be “tentatively” awarded by DMV, and not binding upon the State, until final approval and execution by OSC. Notice of DMV’s tentative award of a contract will be provided to all bidders who submit a bid/proposal in response to this solicitation. Such notice will be provided to each bidder by email to the primary contact person indicated on the “Bidder Contact Information” form, attached hereto as Attachment 2, for notification of tentative award or non-award of the Contract. Bidders must submit a written request for debriefing to DMV’s designated contact within fifteen (15) calendar days of DMV’s notice of tentative award of a contract.

Contracts that are let pursuant to IFBs, such as this one, are awarded based on lowest price to responsive and responsible bidders.

Debriefings are not provided as a forum for unsuccessful bidders to elicit evidence of wrongdoing by DMV.

Debriefings are provided for the purpose of assisting the unsuccessful bidder in becoming a more viable competitor for the provision of goods and services to the State of New York.

To fulfill that objective, the scope of debriefings shall include, but not be limited to, the following:

1. The reasons that the proposal, bid or offer submitted by the unsuccessful bidder/offeror was not selected for award;

2. The qualitative and quantitative analysis employed by the agency in assessing the relative merits of the proposals, bids or offers;

3. The application of the selection criteria to the unsuccessful bidder’s/offeror’s bid/proposal;

4. When the debriefing is held after the final award, the reasons for the selection of the winning proposal, bid or offer; and

5. To the extent practicable, general advice and guidance to the unsuccessful bidder/offeror concerning potential ways that their future proposals, bids or offers could be more responsive.

Debriefings will also address the method employed by the Bid Evaluation team for numerically scoring the bidder’s bid/proposal, including explaining where the unsuccessful bid fell in the evaluation category of price, compared to other bids.

• DMV will not release the identity of bid evaluators or their personal notes/scoring justifications.

• DMV will not discuss information concerning competitors’ bids/proposals. Such information may be accessible pursuant to New York FOIL (Public Officers Law § 89), by filing a request with DMV’s FOIL office.

• In the event that any entity provides an unsatisfactory reference for the bidder, DMV will disclose the nature of the unsatisfactory reference but will not identify the entity.

1.20 PROTEST OF CONTRACT AWARD:

BIDDERS TAKE NOTICE:

By the act of submitting a bid/proposal in response to DMV’s solicitation, bidders acknowledge that they understand and agree as follows:

1. failure to timely raise questions of law or fact or objections concerning issues known to the Bidder, prior to the termination of any Question & Answer period provided by DMV for this solicitation, shall serve as a complete waiver and bar to that Bidder raising any such question or objection in a subsequent protest or legal action concerning the award of a contract let hereunder;

2. in the event that a protesting bidder is the incumbent contractor providing goods or services that are substantially similar in purpose or function to those sought by this solicitation, and such contract has not expired by its terms upon publication of this solicitation for bids/proposals, then the term of such contract may, at DMV’s option, be extended upon the same terms and conditions for the duration of the protest or any legal action in which such contractor challenges the award of the Contract, irrespective of the outcome of any such protest or action.

After DMV has tentatively awarded the Contract to a successful bidder, an interested party* may file an initial protest of contract award with the New York State OSC’s Bureau of Contracts (BOC). An initial protest may be filed if the facts that would give rise to a protest are not known to, and could not reasonably have been known to, an interested party prior to the date by which a protest was required to be filed. An initial protest must be made, pursuant to OSC’s Regulations (Part 24 to Title 2 NYCRR), and in conformance with OSC’s “Contract Award Protest Procedure for Contract Awards Subject to The Comptroller’s Approval”, which is available at:

https://www.osc.state.ny.us/agencies/guide/MyWebHelp/Content/XI/17.htm

Pursuant thereto, an initial protest must be filed with BOC, in writing, and must contain specifically enumerated factual and/or legal allegations, setting forth the basis on which the protesting party challenges the contract award by DMV. An interested party may file an initial protest with BOC within ten (10) business days or receiving notice of the contract award which it seeks to challenge, or within (5) business days of the debriefing, whichever is later.

If the interested party is not provided with notice of the contract award, the interested party may file a protest with BOC at any time after contract award and prior to Comptroller’s final action on the Contract.

The protest to the BOC must contain specific factual and/or legal allegations setting forth the basis upon which the protesting party challenges the contract award by DMV. The protest must be filed with BOC at the following address:

Bureau Director at bidprotest@osc.state.ny.us or Bureau of Contracts

New York State Office of the State Comptroller 110 State Street, 11th Floor Albany, NY 12236

The protesting party must simultaneously deliver a copy of the protest to DMV and the successful Bidder if the protesting party does know the identity of the successful bidder and must attach to its protest an affirmation in writing as to such delivery. If the protesting party does not know the identity of the successful bidder, the protesting party shall state so in its affirmation and the BOC shall provide the successful bidder with a copy of the protest. Any filing deadlines may be waived by the BOC in its sole discretion.

*For the purposes of this section, the term “interested party” means a participant in the procurement process, and those who can establish that their participation in the procurement process was foreclosed by the actions of DMV and have suffered harm as a result of the manner in which the procurement was conducted.

1.21 USE OF ARTIFICIAL INTELLIGENCE:

The Contractor shall disclose any and all uses of Artificial Intelligence (AI), as defined in NYS-P24-001 or subsequent updates, that it and its subcontractors use to provide products or services to NYS DMV.

SECTION 2: GENERAL SPECIFICATIONS:

Contractor shall strictly comply with the specifications provided herein. Strict compliance with specifications shall be material to the Contract.

https://www.osc.state.ny.us/agencies/guide/MyWebHelp/Content/XI/17.htm mailto:bidprotest@osc.state.ny.us

2.1 INTRODUCTION:

Article 12-C of the NYS Vehicle and Traffic Law permits DMV to conduct a program to assess the delivery of the NYS Motor Vehicle Accident Prevention Course, commonly referred to as the “Point and Insurance Reduction Program” (PIRP). PIRP courses conducted via Alternate Delivery Methods (ADM), such as internet courses, are referred to as the “Internet Point and Insurance Reduction Program” (I-PIRP).

There are currently eleven (11) course sponsors approved to deliver an Accident Prevention Course via ADM (I- PIRP Sponsors). DMV estimates that between eleven (11) and fifteen (15) course sponsors will be approved to deliver an Accident Prevention Course via ADM (I-PIRP Sponsors). I-PIRP Sponsors may be approved to deliver a course using more than one ADM and may offer their course in multiple formats and languages. Therefore, more than thirty (30) different I-PIRP Courses may be monitored over the Contract term. Bidders should note that these numbers are only estimates and could change during the term of the Contract.

2.2 CONTRACTOR ACCESSIBILITY:

Contractor must maintain a physical office in New York State. The office must have telephone, fax, postal, and e-mail service and must be staffed and open within one week of contract execution. This office must have a designated primary contact person for this program who will be available Monday – Friday, 8:30 A.M. – 4:30 P.M (ET), except during approved NYS Holidays.

2.3 KEY PROJECT STAFF:

2.3.1 The Contractor must provide DMV, at the time of Contract execution, the names, titles, and contact information (including telephone number and email address) of all key personnel assigned to provide services under the terms of the Contract. Contractor shall be responsible for dedicating adequate resources to this project at all times during the term of the Contract.

Contractor is responsible for maintaining continuity of all key personnel it assigns to the provision of services to DMV during the term of the Contract. Any replacement of such personnel shall be subject to approval by DMV.

In addition, DMV reserves the right, at any time during the term of the Contract, to require Contractor to replace personnel assigned this project who DMV deems to be unsatisfactory (e.g., individuals who are not responsive to DMV, or unqualified, etc.).

2.3.2 The Contractor must assign a Project Manager to be the primary contact person for all matters related to the Contract.

The Project Manager will be responsible for the following:

1. Ensuring that “Monitor Information” reports (DMV Form DTP-306) are submitted in accordance with Section 2.5.2 of this IFB (See, form attached as Exhibit 2: DTP-306).

2. Review and submission of original “Monitor Report” forms (DMV Form DTP-307) in accordance with Section 2.5.2 of this IFB (See, form attached as Exhibit 3: DTP-307).

3. Expediting any DTP-307 reports that contain serious violations. DMV will provide Contractor with a list of “serious violations” defined by DMV, upon execution of the Contract.

4. Accommodating priority requests from the Department to monitor specific I-PIRP sponsors or instructors.

5. Performing all necessary quality control on monitoring reports, invoices, or other documents used, in order to ensure compliance with the terms of this IFB.

6. Coordinating appearances by monitors at DMV hearings, and for witness preparation.

7. Promptly responding to DMV’s requests for statistical or other information concerning the Contract, including records kept in accordance with the terms of this IFB.

8. Answering inquiries from monitors, including while they are on assignment.

2.3.3 The Contractor must hire and maintain a minimum of one (1) person designated as a monitor trainer. The Contractor must report all trainers as monitors to the Department by submitting a completed DTP-306 form for each trainer.

The Monitor Trainer will be responsible for the following:

1. Attending DMV provided Train-the Trainer courses as directed by DMV.

2. Providing each monitor with DMV approved reference materials and training manuals.

3. Training additional trainers and other employees required for the successful performance of Contactor’s contractual obligations to DMV. This training will provide instruction in the integrity requirements that govern the I-PIRP Program, as specified in Part 141 of the Commissioner’s Regulations (See, Exhibit 4: Commissioner’s Regulations hereof).

4. Training monitors in the proper completion of DTP-307 forms.

5. Training a sufficient number of monitors to fulfill the required number of monthly course monitoring visits specified herein.

6. Providing a minimum of five (5) hours of I-PIRP training to each monitor, prior to that monitor’s first monitoring.

The Monitor Trainer qualifications are as follows:

1. Monitors cannot be current employees of the DMV.

2. Monitors cannot have possessed a proprietary interest in an I-PIRP for the past three years.

3. Monitors cannot be related to any individual holding a proprietary interest in an I-PIRP Sponsor.

Contractor must ensure that any former DMV employee hired by Contractor complies with New York State Public Officer’s Law respecting post-State employment and provides proof of eligibility to be hired by the Contractor. Such proof must be issued by the NYS Ethics Commission and be attached to the DTP- 306 form.

4. Monitors must possess a valid New York State driver’s license.

5. Monitors must at a minimum possess a high school or equivalency diploma.

6. Monitors must be at least eighteen (18) years of age.

7. Monitors who have been convicted of a crime involving, violence, dishonesty, deceit, indecency, degeneracy, or moral turpitude must submit a completed Criminal Record Review form for each offense and shall be subject to further review consistent with §753, Article 23-A of the NY Correction Law. The Criminal Record Review form shall be provided to you upon request.

8. Monitoring staff must include individuals fluent in the languages used for I-PIRP courses. I-PIRP courses are currently provided in English and Spanish and may be expanded to include additional foreign languages.

2.4 CONTRACTOR RESPONSIBILITIES:

2.4.1 The Contractor must:

1. Have sufficient monitors trained to begin monitoring all current I-PIRP courses no later than sixty (60) calendar days from the commencement of the Contract term.

2. Provide monitors with all DMV-approved reference materials and training manuals required for fulfilling its contractual obligations to DMV.

3. Employ a sufficient number of monitors to perform the required number of monthly course monitoring reviews specified herein.

4. Advise all monitors that their I-PIRP course completion information will be credited on their New York State driver’s license record.

5. Maintain a record for each monitor employed, which contains, at a minimum:

a. Date the Monitor received I-PIRP training

b. location of I-PIRP training

c. name of the trainer who conducted the training

6. Provide I-PIRP course enrollment fees to its monitors at the time of pre-registration, and no later than the day of the course if payment for the course is required by the sponsor on the day the course begins. The majority of courses require a credit card for online payment, and the credit card must match the enrollee’s name. Payment must not disclose any relationship with the Department or the Contractor as an entity performing monitoring for the Department.

7. Provide monitors with secure access to the internet, phone and e-mail in order to permit them to gain access to internet-based courses, and to communicate with the sponsors via e-mail and phone. Receipts for payment, user IDs and/or passwords are sent via email. The equipment must be made available to permit monitors to gain access. Email addresses and phone numbers must not disclose any relationship with the Department or the Contractor as an entity performing monitoring for the Department.

8. Obtain the informed consent of all monitoring personnel, consenting to the fact that they may be required to provide personal information as part of their course completion requirements; and that such information may include biometric data, such as fingerprint, keystroke or voice sample; credit bureau data, phone number or other personal information that the sponsoring agency/course provider requires as part of its solution for verifying a person’s identity and course participation. The Contractor is required to employ strict information security guidelines to protect the personal information of all persons completing these courses, including monitors.

9. Only employ monitors qualified as described in Section 2.3.3 hereof.

10. Ensure that all training and reference materials related to the Contract with the Department are immediately surrendered to the Contractor when a trainer or monitor is no longer employed or used by Contractor.

11. Be licensed with the Department of State as a private investigator firm prior to commencement of services to DMV. The Contractor must provide evidence of continuous licensure, and authorization to do business as private investigator in New York State, at any time required by DMV throughout the term of the Contract.

2.5 I-PIRP MONITORING SPECIFICATIONS:

2.5.1 The Contractor must schedule monitors into I-PIRP courses in accordance with the specifications of this IFB and must perform any additional monitoring for specific I-PIRP sponsors or courses as may be required by the Department. The Contractor must ensure that no more than one (1) monitor is scheduled for the same class on the same date.

The Contractor must ensure that monitoring is divided evenly among the approved participating course sponsors and all of the approved courses, during each year of the Contract.

At a minimum, the Contractor must monitor each approved I-PIRP course two (2) times each month, as specified by DMV. As of April 24, 2026, there are thirteen (13) approved I-PIRP courses, as follows:

1. Twelve (12) English online courses

2. One (1) Spanish online courses

Using the current number of available courses, there would be twenty-six (26), (13 x 2) courses monitored each month. Contractor will begin monitoring additionally approved courses within fifteen (15) days of notification from DMV that a new I-PIRP course has been approved.

2.5.2 The Contractor must:

1. For report writing purposes, provide monitors with the software necessary for electronic completion, storage and submission of monitor reports (e.g., Adobe Acrobat).

2. Provide DMV with electronic copies of the DMV form Exhibit 3: Monitoring Report form, DTP-307, within one (1) week from the date the course is completed.

3. Submit a Monthly Activity Report that accompanies the monthly invoice. The Monthly Activity Report must include, at a minimum:

a. Names of all Monitors trained in the preceding month, and date trained;

b. Names of I-PIRP sponsor monitored, name of Monitor providing service, and date monitored.

4. Submit a completed DTP-306 form to DMV within two (2) business days from completion of a monitor’s training.

5. Maintain records of all reports completed over the course of the Contract term. Any electronic data storage solution employed is subject to DMV’s approval.

DMV reserves the right to revise all reporting forms, required content, and form of transmission at any time during the term of the Contract let from this solicitation.

2.5.3 The Contractor must ensure that the monitors and the Contractor’s employees keep confidential the details of monitoring activities and the contents of monitoring reports. Such information may only be disclosed to authorized employees of the Contractor and DMV, unless otherwise authorized in writing by DMV.

2.5.4 The Contractor must comply with all the applicable provisions of Appendix-N: Standard Security Clauses for Sharing Data with External Entities.

2.5.5 The Contractor’s personnel may be requested to testify at administrative hearings concerning violations discovered while performing monitoring functions. The hearings would be an opportunity to be heard, and no physical presence would be required. However, evidence may be required to be submitted electronically or by mail. DMV will not reimburse the Contractor for travel costs associated with performing these tasks.

SECTION 3: ADDITIONAL TERMS:

3.1 VENDOR RESPONSIBILITY:

Prior to awarding a Contract, DMV must evaluate information provided in the Vendor Responsibility Questionnaire which must be completed by each bidder. Bidders are invited to file the required Vendor Responsibility Questionnaire online, via the New York State VendRep System. Bidders may elect to submit a completed hard-copy questionnaire, in lieu of using this electronic format.

To enroll in and use the New York State VendRep System, bidders should refer to the VendRep System Instructions available at www.osc.state.ny.us/vendrep, or they may access the VendRep System online, at https://portal.osc.state.ny.us. For assistance using the VendRep System, bidders may contact the OSC Help Desk at 866-370-4672 or 518-408-4672, or by email at itservicedesk@osc.state.

ny.us. Bidders electing to file a hard-copy questionnaire can obtain the questionnaire form at the VendRep website (www.osc.state.ny.us/vendrep), or they may contact DMV or the Office of the State Comptroller to obtain a copy.

http://www.osc.state.ny.us/vendrep https://portal.osc.state.ny.us/ mailto:itservicedesk@osc.state.ny.us mailto:itservicedesk@osc.state.ny.us http://www.osc.state.ny.us/vendrep

DMV reserves the right to verify all information provided by the bidder to whom an award of contract is made.

DMV reserves the right to disqualify a Bidder/Contractor as “not-responsible”, in the event that the Bidder/Contractor has intentionally provided false or incomplete information or has intentionally failed to disclose pertinent information. DMV reserves the right to make continuing responsibility determinations at any time during the term of the Contract.

ATTACHMENT 1: BID SUBMISSION CHECKLIST – IFB #C001077

Submit the following completed items with your sealed bid in the order listed:

No. Item Included with Bid?

(circle one) Notes

1. Attachment 1: Bid Submission Checklist Yes No This page.

2. Attachment 2: Bidder Contact Information Form Yes No Must be completed.

3. Attachment 3: Bid Proposal Form Yes No Must be completed and signed.

4.

Attachment 4: Business Experience and Reference Form

Yes No Must be completed for three references and included with the bid.

5. Attachment 5: No Bid Form Yes No Must be completed and signed if no bid will be submitted.

6.

Appendix-C-2: Affirmation and Disclosures with Respect to State Finance Law §§139-j and 139-k

Yes No Must be signed.

7. Appendix-D: Statement of Non-Collusion in Bids to the State Yes No Must be signed.

8. Appendix-E: Vendor Assurance of No Conflict of Interest or Detrimental Effect Yes No Must be signed.

9. Appendix-F: Compliance with or Non- Applicability of §5-A of the NYS Tax Law Yes No Must be signed and notarized.

10. MWBE Form-1: MWBE – EEO Policy Statement Yes No Must be signed.

11. MWBE Form 2: MWBE and EEO Contract Goals Yes No Must be signed.

12. Appendix-J: EO 177 Certification Yes No Must be signed.

13. Appendix-K: 139-M Gender-Based Violence and the Workplace Certification Yes No Must be signed

14. Appendix-L: 139-L Statement on Sexual Harassment Yes No Must be signed.

15.

Appendix-M: Certification Under Executive Order No. 16 Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

Yes No Must be signed.

16. Appendix-Q: Immigration Data Disclosure Certification Yes No Must be signed.

17. Vendor Responsibility Questionnaire

Yes No

If No: Has this been submitted online?

Yes No

Date of last online submission:_______

To access forms, see:

http://www.osc.state.ny.us/vendrep/forms_v endor.htm

To submit online, see:

http://www.osc.state.ny.us/vendrep/index.ht m http://www.osc.state.ny.us/vendrep/forms_vendor.htm http://www.osc.state.ny.us/vendrep/forms_vendor.htm http://www.osc.state.ny.us/vendrep/index.htm http://www.osc.state.ny.us/vendrep/index.htm

ATTACHMENT 2: BIDDER CONTACT INFORMATION – IFB #C001077

Primary contact person at Bidder for clarification of submitted bids:

Name:

Title:

Address:

Phone:

Email:

Primary contact person at Bidder for notification of tentative award or non-award:

Name:

Title:

Address:

Phone:

Email:

ATTACHMENT 3: BID PROPOSAL FORM - IFB #C001077

Price shall be net and shall include all expenses incident to completing the Contractor’s obligation under the Contract. All bids shall be submitted exclusive of Federal, State, and local taxes. The bid price shall remain valid for the term of the Contract awarded from this solicitation.

Price per course: $

Federal ID Number Name of Company/Bidder

Bidder’s Authorized Representative Official Title Phone Number (Please Print Name)

Signature Date (mm/dd/yyyy)

ATTACHMENT 4: BUSINESS EXPERIENCE AND REFERENCE FORM - IFB #C001077

Bidders must include with their bid at least three (3) references who are current or recent commercial, public service or government customers, other than the NYS DMV. Bidders must provide Business Experience and Reference Forms with their bids by the “Deadline for Bid Submission” specified in Section 1.2 of the IFB. References must be current or recent customers for whom the Bidder has completed a project similar in scope to the services specified in this IFB.