C.5 Attachment E_Financial Management Reporting Requirements.pdf
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- Attached to
- MARS SAMPLE RETURN (MSR) CAPTURE, CONTAINMENT AND RETURN SYSTEM (CCRS) EARTH ENTRY SYSTEM (EES) SPIN EJECT MECHANISM (SEM) Request for Proposals Amendment 5 Federal contract opportunity
- Solicitation number
- 80GSFC21R0039
About this file
This solicitation requests proposals for the Mars Sample Return Capture, Containment and Return System Earth Entry System Spin Eject Mechanism. Offerors are invited to submit proposals to provide all hardware, materials, facilities, services, labor, equipment, analyses and management activities necessary for the preliminary design, final design, fabrication, integration and testing, delivery and post-delivery support of the Spin Eject Mechanism. Proposals are due no later than October 12, 2021, with contract award anticipated by March 2022. The National Aeronautics and Space Administration Goddard Space Flight Center will award a cost-plus-fixed-fee completion contract for a period of 27 months to be performed offsite at the contractor's facilities. The North American Industry Classification System code is 336414 and the small business size standard is 1,250 employees.
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ATTACHMENT E
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC21R0039
CONTRACT TBD
Contract TBD Attachment E
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting and EAC Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
The contractor shall provide an updated Estimate At Complete (EAC) with each 533M submittal.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Dynamics Analyst Lead Electro-Mech Engineer Material Engineer Mechanical Designer - FLT and MGSE Mechanical Engineer - MGSE Mechanical Tech Quality Assurance Engineer Safety Engineer Staff Machinist Stress Analyst Subcontract Administrator Mechanical Engineer Thermal Engineer I&T Test Support
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours: (if applicable)
Subcontractor A Direct Labor Hours
Dynamics Analyst Lead Electro-Mech Engineer Material Engineer Mechanical Designer - FLT and MGSE Mechanical Engineer - MGSE Mechanical Tech Quality Assurance Engineer Safety Engineer Staff Machinist Stress Analyst Subcontract Administrator Mechanical Engineer
Subcontractor B Direct Labor Hours
Lead Electro-Mech Engineer Material Engineer Mechanical Designer - FLT and MGSE
Mechanical Engineer - MGSE Mechanical Tech Quality Assurance Engineer Safety Engineer Staff Machinist Stress Analyst Subcontract Administrator Mechanical Engineer
Subcontractor C Direct Labor Hours
Lead Electro-Mech Engineer Material Engineer Mechanical Designer - FLT and MGSE Mechanical Engineer - MGSE Mechanical Tech Quality Assurance Engineer Safety Engineer Staff Machinist Stress Analyst Subcontract Administrator Mechanical Engineer
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Lead Electro-Mech Engineer Material Engineer Mechanical Designer - FLT and MGSE Mechanical Engineer - MGSE Mechanical Tech Quality Assurance Engineer Safety Engineer Staff Machinist Stress Analyst Subcontract Administrator Mechanical Engineer
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
ATTACHMENT E
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