C BPA Terms and Conditions 6pages.docx

Phoenix Area Wide Blanket Purchase Agreement (BPA) Terms and Conditions Orthopedic and Podiatry Surgical Supplies

1. Schedule BPA:

The Indian Health Service (IHS), Phoenix Area Office (PAO), Department of Acquisition Management (DAM) is establishing a BPA in accordance with FAR 13.303 to for fill repetitive Orthopedic and Podiatry Surgical Supplies for five-years.

2. Description of Agreement:

The Contractor shall provide Orthopedic and Podiatry Surgical Supplies for the Phoenix Indian Medical Center or Whiteriver Service Units. The period of performance shall be for five years from August 15, 2025 to August 14, 2030.

3. Minimum Qualifications:

Contractor shall have a minimum of 5 years of experience in production, delivery and support of Orthopedic and Podiatry Surgical Supplies.

4. Price Schedule:

See Attachment A Price Schedule.

5. Ordering Frequency:

Orders will be issued on an “As Needed Basis” by the ordering officials.

6. Extent of Obligation:

The Schedule BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually made under the BPA Call.

7. BPA Purchase Limitation:

The dollar minimum limit for each BPA Call is $100.00 and the dollar maximum limit for each BPA Call shall not exceed $TBD.

The dollar maximum limit for the BPA shall not exceed $TBD.

8. Limit Purchase to:

The following Orthopedic and Podiatry Surgical Supplies from the Price Schedule can be ordered under this BPA. All orders placed against this BPA are subject to the BPA Terms and Conditions.

Only products listed on Price Schedule can be purchased using this BPA. New items will need to added to the Price Schedule by informing Technical Point of Contact (TPOC) to provide a Request for Modification to the Phoenix Area Acquisition Department.

9. BPA Orders:

The Ordering Officials shall place orders electronically or verbally and provide the Contractor with a BPA Call number. The Contractor shall provide the Ordering Official a confirmation number and estimated time of arrival (ETA). When delivery is made, the supplier’s sales document, packing slip, delivery document or invoice may be used for the purpose of recording receipt and acceptance of the supplies.

10. BPA Period of Performance:

Five Years: August 15, 2025 to August 14, 2030

11. Individuals Authorized to Purchase Under the BPA:

12. Delivery Location and Time:

1. Phoenix Indian Medical Center, 4212 North 16th Street, Phoenix, AZ 85016

2. Whiteriver Service Unit, 400 West Apache Drive, Whiteriver, AZ 85941

Deliveries shall be made during Monday through Friday from 8:00 A.M. to 4:00 P.M. (Mountain Standard Time).

13. Technical Point of Contact (TPOC) Representative:

TBD, Phoenix Indian Medical Center, and TBD, Whiteriver Service Units are hereby designated as the TPOC to monitor the performance of this BPA on behalf of the Government. A BPA Call for a orthopedic and podiatry surgical supplies location will have their own designated TPOC.

14. TPOC Responsibilities:

The Contracting Officer shall designate the TPOC representing the Government for the purpose of this contract in writing. Such designation will set forth the duties specifically delegated in regard to the performance of this contract. A copy of the designation will be provided to the contractor.

The TPOC is responsible for Contractor accountability, monitor contract performance, and assist the Contractor in the resolution of program problems encountered during the performance of this contract.

The TPOC shall be responsible for:

· Monitoring the Contractor’s technical progress, including the surveillance and assignment of performance and recommending to the Contracting Officer changes in requirements

· Interpreting the Statement of Work

· Performing technical evaluation as required

· Performing technical inspection and acceptance required by the contract

· Assisting the contractor in the resolution of technical problems encountered during performance

The TPOC’s responsibilities will be to coordinate with the contractor the technical aspects of these supplies and the review of performance hereunder.

The TPOC does NOT have authority to modify or change the terms and conditions of the contract.

15. Annual Review of BPA:

The Contracting Officer shall review the BPA annually to continue the BPA for another year by the 14th of July for year 2026, 2027, 2028 and 2029. The annual review will determine whether (1) the Schedule BPA contract is still in effect, (2) BPA still represents the best value to the Government and (3) request to Contractor of any additional price reductions, and (4) TPOC to provide Contractor Assessment Performance rating for the current year. Once the annual review is performed the Contracting Officer will determine to continue BPA for another year.

16. BPA Call Requirement:

BPA Call issued against this BPA number 75H71225A000##, BPA Call number 75H712##F00## will clearly identify “deliver to” information for all items requested. Orders placed against this BPA Call can be issued in support of the following facility, see paragraph 12, Example, Correct BPA Call Number 75H71225A000##-75H71225F00001.

Unless otherwise agreed to, all deliveries under this BPA Call must be accompanied by delivery tickets, shipping slips and sales slips at a minimum must contain the following:

a) Name of Supplier.

b) BPA Call Number

c) Date of Purchase.

d) Supplier Purchase Number.

e) Itemized list of Supplies Ordered.

f) Quantity, Unit Price, and Extension of Each Item. Less Applicable Discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems; provided, that the invoice is itemized to show the information).

g) Date of Delivery or Shipment.

17. Tax Exempt Status:

See Attachment, 2025 AZ Tax Exemption.

18. IPP Invoice Submission:

Invoice Processing Platform (IPP) Invoicing will be completed electronically at www.ipp.gov or any successor site. Note: The IPP Helpdesk is itservicedesk@fiscal.treasury.gov.

HHSAR Clause 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause -- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘Content of Invoices’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(END OF CLAUSE)

Technical Point of Contact (TPOC) PIMC: TBD Technical Point of Contact (TPOC) WRSU: TBD Contract Specialist: Donovan Conley, Donovan.Conley@ihs.gov

19. Clauses:

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Department of Health and Human Services Acquisition Regulations (HHSAR) (48 CFR Chapter 3) clauses and Federal Acquisition Regulation (FAR) Clauses:

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (Jan 2011)

(IAW HHSARFARS 311.7301)

(IAW HHSARFARS 327.404-70)

352.231-71 PRICING OF ADJUSTMENTS (JAN 2001)

(IAW HHSARFARS 331.102-70)

352.242-71 TOBACCO-FREE FACILITIES (JAN 2006) (IAW HHSARFARS 342.302(c)(3))

20. Contract Administration Data

1. Contract Administrator:

Donovan Conley, Contracting Specialist Phoenix Area Office, Division of Acquisition Management , 40 North Central Ave, Suite 507, 2 Renaissance Square Phoenix, AZ 85004 Phone: (602) 364-5174 Donovan.Conley@ihs.gov

2. Contractor Representative:

See SF1449 page -1.

3. Federal Acquisition Regulations (FAR): Require all contractors conducting business with the Government to be registered in the online database: 1) The System Awards Management System (SAM) Government-wide online database for the provision of basic information relative to contract awards [refer to FAR Clause 52.212-4, para (t)].

You may accomplish these registrations online at the following web sites: http://www.sam.gov

4. Contract Administration: All contract administration matters will be handled by the following individuals:

a. Contractor Information:

TBD

[See FAR 52.212-1 Instructions… (j) Data Universal Numbering System (DUNS) Number]

b. GOVERNMENT:

Jeremy Steel, Contracting Officer Phoenix Area Office (PAO), Division of Acquisition Management (DAM) 40 North Central Avenue Suite 507, 2 Renaissance Square Phoenix, AZ 85004

5. Contractor Remittance Address: All payments by the Government to the contractor shall be electronically reimbursed:

[X} 52.232-34, Payment by Electronic Funds Transfer- The Debt Collection Act of 1996 requires that Federal non-tax payments made after January 1, 1996 be made by Electronic Funds Transfer (EFT

[ ] 52.232-36, Payment by Third Party

6. Invoices: Invoices shall be submitted in ARREARS:

7. Invoice Submission:

Invoice Processing Platform (IPP) Invoicing will be completed electronically at www.ipp.gov or any successor site. Note: The IPP Helpdesk is itservicedesk@fiscal.treasury.gov.

HHSAR Clause 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause -- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘Content of Invoices’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(END OF CLAUSE)

Technical Point of Contact (TPOC) PIMC: TBD Technical Point of Contact (TPOC) WRSU: TBD Contract Specialist: Donovan Conley, Donovan.Conley@ihs.gov

8. TAX EXEMPT STATUS:

THE DEPARTMENT OF HEALTH AND HUMAN SERVICES, PHOENIX AREA INDIAN HEALTH SERVICE IS TAX EXEMPT UNDER A.R.S. 42-5063 (C)(3)(a), 42-5067 (B)(1), 42- 5065 (B)(2)(a), 42-5066 (B)(3)(a), 42-5074 (B)(7), 42-5071 (B)(2)(a), 42-5061 (A)(25)(a), AND 42-5159 (A)(13)(a), (b), (c) STATE OF ARIZONA DEPARTMENT OF REVENUE.