C-40 Support Equipment Calibration SOW - DRAFT.pdf

13 May 2026V1-2

COMMANDER, NAVAL AIR FORCE RESERVE (CNAFR),

N42 AVIATION MAINTENANCE DIRECTORATE C-40A SUPPORT EQUIPMENT

(SE) CALIBRATION SERVICES PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION: The Commander, Naval Air Force Reserve (CNAFR), N42

Aviation Maintenance Directorate is procuring C-40A Support Equipment (SE) Calibration

Services in support of the C-40A Aviation Maintenance Program. The C-40A SE Calibration

Services role is required to meet aircraft maintenance goals and objectives by providing the best support equipment calibration services within resource constraints.

2.0 BACKGROUND: NAS JRB in Fort Worth, TX, has been designated by the Navy as the point of entry for the commercial repair and calibration requirements needed to support the C-

40A aircraft. As such, the NAS JRB Fort Worth Technical Point of Contact (TPOC) identified herein shall arrange with the Contractor to deliver the equipment to the contractor’s site for calibration support. The Contractor shall be responsible to contact the NAS JRB Fort Worth

TPOC to make arrangements for the Government to pick-up the equipment once the calibration/recalibration support is completed.

3.0 SCOPE: In support of this role, the Contractor shall provide on-site and off-site calibration check and certification services as required on all U.S. Navy C-40A support equipment identified herein in Attachment I on the Naval Air Systems Command (NAVAIR) authorized equipment list for calibration services not available through the U.S. Navy Metrology and Calibration (METCAL) Program. At a minimum, the Contractor shall provide necessary calibration services including, but not limited to, those for high frequency electronics, electronics

(aircraft general purpose), pressure, force and tension, torque and dimensional calibration and maintenance services. Calibration support shall be performed to the Original Equipment

Manufacturer (OEM) specifications or U.S. Navy requirements, whichever is more stringent.

3.1 NAICS Code SIC Code Federal Product/Service Code Object Class Code

541380 8734 H952 31.0

4.0 APPLICABLE DIRECTIVES: In performance of the effort the Contractor shall adhere to the following applicable directives/documents:

Document Type Number/Version Title

CNO Instruction 3960.16A Navy Test, Measurement, and Diagnostic

Equipment, Automatic Test Systems, and

Metrology and Calibration

ANSI Standard ANSI/NCSL Z540-3-

Requirements for Calibration of Measuring and

Test Equipment

ANSI/NCSL Handbook Handbook for the Application of ANSI/NCSL

Z540.3‐2006 Requirements for the Calibration of Measuring and Test Equipment

NAVAIR Standard NA17-35QAC-01B Joint Navy and Marine Corps

01B Audit/Certification Program METCAL

Certification Standards

NAVAIR

Instruction

13640.1B Naval Aviation METCAL Program

4.1 Acronyms and Abbreviations.

• ANSI American National Standards Institute

• CFLSW Commander, Fleet Logistics Support Wing

• CLIN Contract Line-Item Number

• CNAFR Commander, Naval Air Force Reserve

• CNO Chief of Naval Operations

• COR Contracting Officers Representative

• JNAC Joint Navy and Marine Corps Audit/Certification

• JRB Joint Reserve Base

• JTR Joint Travel Regulations

• METCAL U.S. Navy Metrology and Calibration

• NA Naval Air

• NAS Naval Air Station

• NAVAIR Naval Air Systems Command

• NCSL National conference of Standards Laboratories

• OEM Original Equipment Manufacturer

• PWS Performance Work Statement

• QASP Quality Assurance Surveillance Plan

• SE Support Equipment

• TPOC Technical Point of Contact

5.0 REQUIREMENTS: The Contractor shall have a quality system that complies with the

ANSI/NCSL Z540-3-2006 or later standard and be certified by an organization recognized by the

NAVAIR METCAL Program to the requirements of NA17-35QAC-01B, Joint Navy and Marine

Corps Audit/Certification (JNAC) Program. The NAVAIR METCAL Lab shall perform a commercial service provider audit of the Contractor every two years to assess the Contractor’s continuing ability to meet Navy calibration requirements. Failure of the Contractor to meet the

Navy’s calibration requirements may result in termination of the contract. Changes to the

Contractor’s quality system, laboratory location, and/or major changes to laboratory management must be reported to NAVAIR METCAL Lab for re-evaluation.

5.1 Turnaround times shall not exceed ten (10) working days from when the equipment is received at the Contractor’s facilities. If turnaround time is expected to extend beyond ten (10) working days, the Contractor shall provide notification to the NAS JRB Fort Worth TPOC within 24 hours of when the Contractor identifies the contract turnaround time may not be met.

5.2 It is understood that items requiring support from a subcontractor or OEM could require a longer turnaround time. The Contractor shall notify the NAS JRB Fort Worth TPOC immediately should subcontractor support be required. Turnaround times for these items shall not exceed thirty (30) calendar days from when the equipment is received at the Contractor’s facilities. If the turnaround time for these items is expected to extend beyond thirty (30) calendar days, the Contractor shall follow the notification requirements established in 5.1 above.

5.3 The Government TPOC shall notify the Contractor of any equipment requiring support from the Government’s facilities at NAS JRB in Fort Worth. Within 24 hours of notification, the

Contractor shall send personnel/equipment to the Government site to perform the required support. Travel to and from the Government site shall be charged to the travel CLIN in the contract as noted above.

5.4 Any equipment received from a Government representative that is not on the authorized list contained herein as Attachment I to this PWS shall be immediately returned to the sender

“un-calibrated” for disposition. The Contractor shall contact the NAS JRB Fort Worth TPOC identified in this PWS to arrange for the return of the equipment.

5.5 Should any equipment be found to require repair, the Contractor shall contact the COR for further instructions. Equipment repair efforts are not authorized under this contract and shall not be completed or charged under this contract.

5.6 The Contractor shall contact the NAS JRB Fort Worth TPOC no later than one (1) working day after the support is completed.

6.0 PERIOD OF PERFORMANCE: The performance period of this effort shall be from date of award through 12 months thereafter with four (4) one-year renewal option periods to continue support, if necessary. All work shall be performed at the Contractor’s facilities, unless otherwise noted. If the Contractor is required to travel to the Government location to provide the support, the costs related to this travel will be charged to the travel CLIN contained herein in

Schedule B. Costs shall not exceed the limits established in the Joint Travel Regulations (JTR) for per diem and/or mileage, as applicable. Sufficient supporting detail shall be provided by the

Contractor with their invoice to support the travel costs charged.

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): Under this

performance-based contract, the following performance standards are established here and in the

QASP provided as Attachment II to this contract:

Performance

Element

Performance

Requirement

Surveillance

Method

Frequency Acceptable

Quality Level

Overall Contract

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the

TPOC’s annual report on Contractor

Assessment by the

TPOC(s)

Annual All performance elements rated

Satisfactory

(or higher)

Turnaround

Time

Items are calibrated and certified within ten (10) working days or thirty

(30) calendar days of receipt of the equipment at the Contractor’s facilities, IAW paragraphs 5.1 and 5.2.

Assessment by the

TPOC(s)

As required Meets turnaround time 99% of the time.

Completion

Notification

TPOC is contacted no later than one (1) working day after support is completed, IAW paragraph 5.6

Assessment by the

TPOC(s)

As required Meets completion notification time

99% of the time.

Invoicing Monthly invoices per contract procedures are timely and accurate

Review & acceptance of the invoice by the

TPOC

Monthly 100% accuracy

8.0 TRAVEL: Actual travel is not authorized in support of this contract. However, any emerging travel will be dependent upon program requirements. Travel will be requested in writing and approved by the COR designated in this PWS.

In accordance with Federal Travel Regulations (FAR) 31.205-46, travel costs are to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidentals) in effect at the time of the travel, as set forth in the Federal

Travel Regulations, Joint Travel Regulations, and Standards Regulations, Section 925, as applicable. All air travel must be booked on American flagged carriers, unless otherwise directed by the Contracting Officer. The Appropriate Government Official, Quality Assurance

Personnel, or Contracting Officer shall approve all travel requests. All invoices for travel reimbursement shall be accompanied by supporting receipts.

9.0 PLACE OF PERFORMANCE

The place of performance for this task order shall be 100 percent at the Contractor facilities.

10.0 CONTRACTING POINT OF CONTACT: The point of contact for this effort at the contracting office is Mr. Kevin James, who can be reached by telephone at 771-229-2916 or by e-mail at kevin.n.james5.civ@us.navy.mil.

11.0 SECURITY REQUIREMENTS. This contract is UNCLASSIFIED.

11.1 SECURITY BACKGROUND INVESTIGATION: - N/A - Contractors supporting this contract will not require Security Background Investigation.

mailto:kevin.n.james5.civ@us.navy.mil

11.2 ACCESS TO GOVERNMENT IT SYSTEMS – N/A - Contractors supporting this contract will not require access to Government IT Systems or Networks.

11.3 INFORMATION ASSURANCE: - N/A – It has been determined that the Contractors supporting this contract/task order from a Contractor site DO NOT need access to Government networks or systems at any time during the life of this contract.

12.0 CONTRACTING OFFICERS REPORESNTATIVE (COR) AND TECHNICAL

POINT OF CONTACT (TPOC): The Government customer COR and TPOC/ACOR are:

12.1 COR

Name: GySgt Brown, Richard (Kyle)

COMNAVAIRFORES N421H4

Avionics Class Desk

COMNAVAIRFORES N423C/D

CASS/METCAL/MMF

Address: 1915 Forrestal Drive

Norfolk, VA 23551

Phone: COMM: 948-223-6460

Email: richard.k.brown92.mil@us.navy.mil

12.2 TPOC/ACOR

Name: ADC(AW) David Posey

COMNAVIRFORES N421

CNAFR C40A Class Desk

Address: 1915 Forrestal Dr., Norfolk VA 23551

Phone: Office: (948) 223-6489

Cell: (619) 906-0698

Email: david.m.posey8.mil@us.navy.mil@us.navy.mil mailto:richard.k.brown92.mil@us.navy.mil mailto:david.m.posey8.mil@us.navy.mil@us.navy.mil