C-20 C-37 CLS RFI.pdf

C-20/C-37 Contractor Logistics Support (CLS) Sources Sought/Request for Information

7 Nov 2022

This market survey is being conducted by the Air Force Life Cycle Management Center (AFLCMC) Commercial Derivative Aircraft Division (CDAD) in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 10 and is issued IAW Federal Acquisition Regulation (FAR) subpart 15.201(e) to identify potential sources that may possess the expertise, capabilities, and experience to perform C-20/C-37 Contractor Logistics Support (CLS) services for Gulfstream GIV, GV, and G550 aircraft for US Air Force (USAF), US Navy (USN), US Marine Corp (USMC), US Army (USA) and US Coast Guard (USCG) fleets. The applicable North American Industry Classification System (NAICS) code is 488190, Other Support Activities for Air Transportation. Contractors responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards.

This is not a solicitation for proposals; no contract shall be awarded from this announcement. The Government will not reimburse participants for any expenses associated with their participation in this survey. Nothing shall be construed herein or through this market research process to commit or obligate the Government to further action as a result of this research.

INSTRUCTIONS:

1. This document contains a description of the US Government C-20/C-37 aircraft CLS services requirement and a Contractor Capability Survey. The survey allows Contractors to provide their capability to meet this potential CLS contract requirements as well as provide feedback that may aid contract strategy/formulation. Both large and small businesses are encouraged to participate in this market research. Joint ventures and teaming arrangements are encouraged.

2. To participate in this market research, thoroughly review the CLS requirements described herein and complete the Part I Business Information for your company and any teaming or joint venture partner. Answer Part II RFI Questions to clearly show experience and capability to perform all requirements. Provide documentation to support your company’s and any teaming partner’s/subcontractor’s experience and capabilities. The Government may be unable to fully assess your capabilities if you do not include adequate documentation.

3. Companies should limit survey response to a 50-page maximum. Email all questions relative to this survey as well as official RFI response to Tracie Holman (tracie.holman@us.af.mil) and Stacey Stewart (stacey.stewart.4@us.af.mil). Responses are requested no later than close of business 7 December 2022.

The C-20 /C-37 platforms are militarized versions of the Federal Aviation Administration (FAA) airworthiness-certificated Gulfstream aircraft. The C-20 is a Gulfstream GIV, powered by twin Rolls Royce MK-611 TAY engines. The C-37A is a Gulfstream GV and the C-37B is a Gulfstream G550, powered by twin Rolls Royce BR-710 engines. These aircraft are equipped with specialized mission communication stations as well as defensive systems, and test range surveillance and clearance with photometric capability. The C-20/C-37 missions include: (1) worldwide airlift support for senior military leaders and Government officials; (2) long range, medium airlift, logistics support (Marine C-20 equipped with cargo door); (3) long range surveillance (Navy NC-20 aircraft, equipped with cargo door). In addition to these three primary missions, C-20/C-37 fleets are subject to long- and short-term deployments.

Current operating sites include Joint Base Andrews (JBA), MD; Ramstein AB, GE; Joint Base Pearl Harbor- Hickam, HI (JBPHH); Marine Corps Base Hawaii (MCBH) Kaneohe Bay, HI; Ronald Reagan Washington National Airport (DCA); Naval Base Ventura County (NBVC), Pt. Mugu, CA.

CLS Services

Qty Service MOB Location Partial Full

C-20G (GIV) 2 USMC MCBH, HI X

NC-20G

(GIV) 1 USN NBVC, CA X

C-37A (GV) 4 USAF JBA, MD X

2 USA JBA, MD X

1 USN JBPHH, HI X

3 USAF Ramstein AB, GE X

2 USAF JBPHH, HI X

1 USCG Reagan National Airport X

C-37B (G550) 7 USAF JBA, MD X

1 USA JBA, MD X

3 USNR JBA, MD X

1 USCG Reagan National Airport X

JBA Partial CLS: MOB/field level maintenance is not required

Reagan National Partial CLS: COMBS, supply support, and engine maintenance program support only

Estimated annual flying hours per aircraft: C-20 (600-1100 hours); C-37 (460-845 hours)

C-20/37 CLS support consists of the following services:

• Contractor Operated & Maintained Base Supply (COMBS) at each site

• Worldwide spares support capability

• Main Operating Base (MOB) support

• Aircraft Defense and Mission Communication System (MCS) field level maintenance

• Depot Level Maintenance (scheduled and unscheduled)

• Aircraft scheduled inspections (Computerized Maintenance Program - CMP)

• Drop-in maintenance/repair

• Engine/Auxiliary Power Unit (APU) overhaul/repair

• Landing gear overhaul/repair

• Aircraft strip and paint

• Interior refurbishment

• Gulfstream GIV, GV, & G550 qualified Functional Check Flight (FCF) pilots

• Worldwide Contract Field Team (CFT)/Aircraft on Ground (AOG) support

• Deployment support: supply support, launch/recovery and field level maintenance

• Aircraft modifications

The C-20/C-37 fleets are maintained to FAA-approved maintenance standards. All depot maintenance and spares repair is performed at a Federal Aviation Regulation (FAR) Part 145 FAA-certified repair stations.

The Government does own spare C-20 Rolls Royce MK-611 TAY engines. The Contractor will be required to remove and reinstall engines, perform scheduled/unscheduled on/off wing maintenance, supply line replaceable parts repair/replacement (including accessories), lease engines, obtain Original Equipment Manufacturer (OEM) technical service support, and monitor engine health.

The Government does not own spare C-37 Rolls Royce BR-710 engines. The Contractor will be required to provide a comprehensive engine support program consisting of scheduled/unscheduled shop visits, line replaceable parts repair/replacement (including accessories), lease engines, maintenance program service support, technical publications revisions service, line maintenance training, engine health monitoring, and spare engine availability during shop visits.

The C-37 fleet is supported primarily by Contractor Furnished Property (CFP). The Government will furnish a small inventory of avionics and communication spares as well as a limited quantity of APU and landing gear spares to support the GV and G550 aircraft. The C-20 fleet is supported primarily by Government Furnished Property (GFP). The Contractor will be responsible to furnish spares and augment GFP as necessary to support both C-20/C-37 fleets. The Contractor will determine and maintain the spares inventory in order to meet mission capability requirements. NOTE: The Contractor will not have supply or parts repair responsibility for the aircraft defense system or USAF C-37 MCS (all other military services are the Contractor’s responsibility).

Contractors must establish working OEM relationships in order to access necessary fleet support data. These relationships include establishing agreements allowing the Contractor to obtain approved data and technical support necessary to maintain the fleet airframe, engines, accessories and systems IAW FAA civil airworthiness standards.

C-20/C-37 CLS Contractor Capability Survey

Part I. Business Information

Provide the following business information for your company/institution and for any teaming or joint venture partners:

1. Company Name:

2. Address:

3. Point of Contact:

4. CAGE Code:

5. System for Award Management (SAM) Unique Identifier:

6. Telephone Number:

7. Email Address:

8. Web Page URL:

9. Is your company domestically or foreign owned? If foreign owned, please indicate the country of ownership.

10. Size of business pursuant to NAICS Code: 488190

11. Based on the above NAICS Code, state whether your company is:

a. Small Business (Yes / No)

b. Woman Owned Small Business (Yes / No)

c. Small Disadvantaged Business (Yes / No)

d. 8(a) Certified (Yes / No)

e. HUBZone Certified (Yes / No)

f. Veteran Owned Small Business (Yes / No)

g. Service-Disabled Veteran Owned Small Business (Yes / No)

PART II. RFI Questions

Contract Specific Questions.

1. C-37 Comprehensive Engine Program Pricing Structure – The Government is contemplating structuring the comprehensive engine program (Rolls Royce CorporateCare or equivalent) on a firm fixed-price (FFP) cost per flight hour basis. FFP hourly rates for the base period and each option period would be established at award. Engine coverage would be billed monthly based on actual engine hours flown times the contractual FFP hourly rate.

a. Does your company have the ability to establish FFP hourly rates for a 10-year contract?

b. Explain any perceived risks to your company and to the Government for this pricing approach.

2. The Government is contemplating awarding a 10-year contract.

a. Could your company accurately reflect costs for a 10-year contract?

b. Would an extended base period be beneficial? If yes, list the benefits.

c. How long are typical contractual arrangements established with vendors and subcontractors?

d. What is the preferred length of contract to help amortize costs to establish a spares pool?

3. The Government is contemplating awarding a contract requiring a Facility Security Clearance (FCL) in order to access classified information. A FCL will be part of the responsibility determination. Does your company have a Secret Facility Clearance? If not, what is your process to obtain a Secret Facility Clearance prior to submitting a proposal?

4. The Government is contemplating a 90-day contract transition period.

a. What length transition period would be adequate for contract start-up?

b. How long would it take to have personnel relocated to sites including OCONUS locations?

c. Do you anticipate delays due to the security clearance requirement?

5. The Government is contemplating a supply support structure that requires the CLS Contractor to supply all materials, consumables, parts, and components to meet PWS requirements as part of the Flying Hour (FH) rate, unless specifically excluded. The support structure requires repair, overhaul, replenishment and replacement of Government Furnish Property (GFP). Since GFP includes numerous line items of consumables, the Government is considering not requiring replacement of Government provided consumables and allowing stock levels to “burn down” over the life of the contract through normal usage. Any consumables required after GFP stock is depleted would be Contractor furnished.

a. What are the perceived benefits to your company if this concept is implemented?

b. How would this impact your flying hour rate?

c. What other supply support concepts might the Government consider maximizing parts availability while reducing cost?

6. What type of incentive arrangement would motivate increased aircraft availability while driving down program costs? Provide details of any proposed incentive arrangement.

7. What requirements of this potential contract are best suited for small businesses?

8. Detail specific past teaming arrangements, i.e., partnering, joint ventures, etc. Identify ways the Government can enhance teaming arrangement opportunities.

9. Describe and detail subcontracting opportunities, by service type and percentage of contract value that will be considered for small business concerns.

10. Provide specific items or data (i.e., parts usage, airframe/engine hours and cycles) required to generate an accurate proposal.

Capability Survey Questions.

1. This potential contract will require the CLS Contractor to manage C-20/C-37 logistics support at multiple sites, both Continental United States (CONUS) and Outside Continental United States (OCONUS). The Contractor will be responsible for managing worldwide logistics support for this high visibility mission. Identify and describe your company’s experience managing logistics requirements to include the following:

a. High-tempo operations/logistics. The operations tempo for Gulfstream military aircraft is considerably higher than their commercial counterparts.

b. Security. Obtaining and maintaining personnel clearances in accordance with Department of Defense Manual (DoDM) 5220.22, Volume 2 and Air Force Manual 16-1406 Volume 2, dated 8 May 2020; developing/maintaining Operations Security (OPSEC) program plans.

c. Classified Information & Equipment. Obtaining a COMSEC account to store/handle Controlled Cryptographic Items (CCI).

d. Program Management. Hiring/managing personnel capable of worldwide logistics, i.e., obtaining documentation necessary to travel as well as other requirements prescribed by the Department of State and DoD regulations.

2. This potential contract will require the CLS Contractor to provide C-20/C-37 field level maintenance at CONUS and OCONUS operating sites. Identify and describe your company’s specific experience regarding the following:

a. Performing field level maintenance on Gulfstream GIV, GV, and G550 aircraft or similar airframes

b. Performing aircraft maintenance and supply services at an overseas location

c. Obtaining passports and visas

d. Establishing Technical Expert Support Agreements (TESA)

e. Working under a Status of Forces Agreement (SOFA)

f. Expediting parts through the customs and clearance processes in foreign countries

g. Handling export-controlled items; specifically, Packaging, Handling, Storage &

Transportation (PHS&T) issues

h. Maintaining executive aircraft paint/exteriors to include field level paint touch-ups on

Gulfstream or similar executive aircraft

3. This potential contract will require the CLS Contractor to provide scheduled and unscheduled depot level maintenance services such as aircraft CMP inspections, engine/APU/landing gear overhaul and repair, aircraft strip and paint, drop-in maintenance, and worldwide CFT support. Contractors shall be required to gain access to the CMP, the fleet configuration control program. All maintenance actions, serialized control tracked items, and information must be entered into the CMP system to certify maintenance completion. In addition, the C-20/C-37 fleet potentially could project 10+ scheduled depot inductions per year with up to 5 aircraft inducted simultaneously. There is also the potential for unscheduled depot drop-ins during this time period. Identify and describe your company’s specific experience regarding the following:

a. Depot level maintenance for Gulfstream GIV, GV, G550 or similar aircraft

b. Engines: Rolls Royce MK-611 TAY and BR-710

c. APUs: Honeywell model GTCP36-150(G) and Honeywell model RE220

d. Landing Gear Overhaul & Repair

e. Aircraft CMP inspections including CMP access and use

f. Drop-in/unscheduled depot maintenance

g. Aircraft strip and paint services for Gulfstream or similar executive aircraft

h. Maintenance manpower and hanger capacity to accomplish 10+ depots per year with the possibility of having up to 5 aircraft inducted simultaneously

i. Executive interiors refurbishment for Gulfstream or similar executive aircraft

j. Aircraft interior upgrades including modified seating arrangements, galleys, portable water systems, custom upholstery and tables, cargo door and system installation, satellite communications (voice and data), moving map displays, cabin management systems and in-seat power systems for laptop power

k. Service Bulletins (SB)/Aircraft Service Changes (ASC)/Airworthiness Directives (AD); note any limitations in performing Gulfstream SB/ASCs or FAA ADs

4. This potential contract will require the CLS Contractor to provide supply support at CONUS and

OCONUS operating locations and determine the levels of spares needed at each site to meet performance standards. It is critical to note the CLS Contractor will be required to furnish almost all the spares and materials required to support the C-37 fleet. Performance requirements by site/aircraft series are anticipated to be 90% Mission Capable (MC), 2% Non-Mission Capable (NMCS), and 3% Partial Mission Capable Supply (PMCS). Identify and describe your company’s specific experience regarding the following:

a. Providing COMBS support.

b. Furnishing spares inventories sufficient to meet worldwide mission requirements for C-37 or similar airframes.

c. Meeting a 2% NMCS and 3% PMCS at each site. Identify any risks or issues.

d. Providing worldwide AOG parts support to include supply partners.

e. Determining and furnishing the level of on-hand inventories at each site necessary to meet

C-37 mission requirements. Identify any risks or issues.

f. Standing up C-37 inventories at CONUS/OCONUS sites within a 90-day transition period. Identify any risks or issues.

g. Managing inventory for multiple airframes and multiple locations. Identify your company’s inventory management systems.

h. Provisioning support and test equipment at the full CLS sites. Identify any risks or issues.

5. Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues will likely occur over the next 10 years. Identify and describe your company’s specific experience regarding the following:

a. DMSMS for Gulfstream GIV, GV, and G550 or similar airframes.

b. Unique capabilities or business relationships with suppliers and OEMs to address DMSMS issues.

6. This potential contract will require the CLS Contractor to dispatch a team to respond to AOG situations within 24 hours. Identify and describe specific capabilities/experience providing CONUS/OCONUS CFT support to include short-notice global efforts.

7. This potential contract may require the CLS Contractor to accomplish aircraft modifications. Identify and describe specific experience performing aircraft modification on Gulfstream GIV, GV, and G550 aircraft as well as other, similar airframes.

8. The Contractor will be required to provide vendor commercial subscriptions services such as AFMatic, Honeywell Nav Database, AIRSHOW, Rolls Royce Aeromanager, Meggit Wheels and Brakes Manuals, Jeppesen Navigation Database services, AFIS subscription/usage, Global Data Center, Direct TV, Computerized Maintenance Program (CMP.net), and Sirius XM weather. The Government will provide initial subscription quantities by Service/applicable aircraft tail numbers as part of the solicitation. Identify and describe your company’s specific experience regarding the following:

a. Establishing contractual arrangements to provide the aforementioned subscriptions services. What is the average length of such arrangements?

b. Proposing discrete Firm Fixed-Prices (FFP) for vendor subscriptions for up to 10 years.

Is this the optimal period? If not, what is the optimal period?

c. Describe potential risk(s) to industry and the Government of a FFP strategy for vendor subscriptions.

9. Contractors must establish working OEM relationships in order to access necessary fleet support data. These relationships include establishing agreements allowing the Contractor to obtain approved data and technical support necessary to maintain the fleet airframe, engines, accessories and systems IAW FAA civil airworthiness standards.

a. Describe ability to attain the necessary licensing agreement with the required OEMs to perform Gulfstream GIV, GV, and G550 aircraft maintenance and overhaul.

b. Describe existing relationships with the applicable OEMs and how this work will be accomplished.

c. Describe capability to access usage data for Gulfstream GIV, GV, and G550 aircraft parts.

Provide details explaining how data will be accessed. Aircraft customer assistance may be necessary to obtain access to certain proprietary data.

d. Describe capability to access repair data for Gulfstream GIV, GV, and G550 aircraft and parts. Provide details explaining how data will be accessed.

e. Describe capability to access data to make non-standard repairs to Gulfstream GIV, GV, G550

10. Identify and describe perceived potential contractual risks for the following items:

a. Subcontract management

b. Spares support/inventory

c. Supply chain management

d. Configuration management

e. Program management

f. Personnel training

g. Engine support

h. Aircraft maintenance planning

i. Contract transition

j. AOG support

k. Depot Drop-in maintenance

l. DMSMS/obsolescence

m. Gulfstream GIV, GV, & G550 qualified Functional Check Flight (FCF) pilots