BWI2703M IFB.pdf

Bid Title: WELDING CONTRACT

IFB NO: BWI27030M

INVITATION FOR BID

MARYLAND DEPARTMENT OF TRANSPORTATION MARYLAND AVIATION ADMINISTRATION

PURCHASING AND MATERIALS MANAGEMENT SECTION

BID SUBMISSION DUE DATE/TIME: November 16,2026 at 2pm

BID OPENING Date/Time: November 16,2026 at 2:30 pm

IFB NO: BWI27030M

PROCUREMENT OFFICER/ POINT OF CONTACT: Stephanie Cuthbert

E-MAIL ADDRESS: scuthbert2@bwiairport.com

PHONE: 410-859-7121

ISSUE DATE: 10/21/2026

DEADLINE FOR QUESTIONS: All questions must be submitted in writing via email and received not later than October 28,2026 at 4pm.

NOTICE TO BIDDERS/OFFERORS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve procurement for which award is limited to certified small business vendors. The State of Maryland invites your firm to participate in the attached procurement that has been designated as a Small Business Reserve (SBR). In order to obtain an award, your firm must be registered and certified in the SBR Directory in the

State’s eProcurement system eMaryland Marketplace Advantage (eMMA). Refer to the attached link on how to register to become a certified small business eligible for the SBR

Program using the eMMA Quick Reference Guide (QRG) 7. SBR

Certification/Recertification (eMMA QRG) (maryland.gov) https://procurement.maryland.gov/business-community/

SECTION A – GENERAL CONDITIONS

GC - 1.0 BID SUBMISSION

One Original Bid Submission shall be received by the issuing office via eMaryland Marketplace

Advantage (eMMA). eMMA is an electronic commerce system administered by the Maryland

Department of General Services (DGS). In addition to using other means for transmitting the

IFB and associated materials, the solicitation and summary of the pre-bid conference, addenda, and other solicitation related information will be provided via eMMA. In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://procurement.maryland.gov, click on “Register” to begin the process, and then follow https://procurement.maryland.gov/business-community/ https://procurement.maryland.gov/ the prompts. Bidders shall provide their Bids in one envelope through eMMA following the

Quick Reference Guides (QRG) labelled “4 - eMMA QRG Responding to Solicitations (IFB)” for single envelope submission.

All items are to be quoted F.O.B. destination and include all shipping, handling and administrative charges. MAA will NOT accept multiple alternate bids for this solicitation.

The bid is submitted with the understanding that the Bidder shall comply with the attached MAA

Terms and Conditions for Purchase Orders over $50,000.00 and all State of Maryland Procurement

Regulations in effect at the time of submission and the instructions provided herein.

The Bidder shall acknowledge in writing the receipt of all amendments, addenda and changes issued.

This procurement is being conducted as a competitive sealed bid. The award will be to the lowest responsive bid from a responsible bidder in whole or in part at the States discretion. The state reserves the right to make multiple awards at the States discretion. Bids are irrevocable for 120 days. All bids must be in US Dollars.

Each Bidder before submitting a bid shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done, it being understood that the submission of a bid is an agreement with all the items and conditions referred to herein.

MBE firms are encouraged to respond to this solicitation notice.

By submitting a response to this bid, a Bidder shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract, if selected for contract award. Vendor shall be registered in good standing with Maryland

Department of Assessments and Taxation (SDAT) to receive contract award exceeding

$50,000.00. To check status or for additional information, go to the SDAT website at http://www.dat.maryland.gov/Pages/sdatforms.aspx.

The MAA reserves the right to reject any and all bids and/or waiver minor irregularities if in its judgment, the interest of the MAA may so require.

The State of Maryland requires all contractors to be registered to receive State payments by electronic funds transfer (EFT) before any contract exceeding $200,000 is approved by the

Maryland Board of Public Works. If you want to receive all payments from the State using the

EFT Program, request more information, or request Form X-10, please call 1-888-784-0144 or by email at www.gad@comp.state.md.us.

If there should be any concerns regarding this IFB, please contact Stephanie Cuthbert, Purchasing and Materials Management Section at 410-859-7121.

https://procurement.maryland.gov/emma-qrgs/ http://www.dat.maryland.gov/Pages/sdatforms.aspx http://www.gad@comp.state.md.us eMarylandMarketplace Advantage (eMMA) is an electronic commerce system administered by the Maryland Department of General Services (DGS). In addition to using other means for transmitting the IFB and associated materials, the solicitation and summary of the pre-bid conference, Bidders’ questions and the Procurement Officer’s responses, addenda, and other solicitation related information will be provided via eMMA. In order to receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://procurement.maryland.gov, click on “Register” to begin the process, and then follow the prompts.

GC - 2.0 BID OPENING

The Maryland Department of Transportation, Maryland Aviation Administration will hold a public bid opening on November 09,2026 at 2:30 pm. This meeting will occur via Microsoft

Teams. Link to Teams Meeting

3.0 ACKNOWLEDGEMENTS

A Bidder submitting a Bid shall comply with the attached MDOT MAA Terms and Conditions for

Purchase Orders over $50,000.00 (Section G) and all State of Maryland Procurement Regulations in effect at the time of submission and the instructions provided herein. The Bidder shall acknowledge in writing the receipt of all amendments, addenda and changes issued. Each Bidder before submitting a bid shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done, it being understood that the submission of a bid is an agreement with all of the items and conditions referred to herein.

GC - 4.0 PROCUREMENT METHOD

This procurement is being conducted as a competitive sealed bid (CSB). An award will be made to the lowest responsive bid from a responsible bidder in whole or in part at the State’s discretion.

Bids are irrevocable for 120 days and must be in US Dollars. MBE firms are encouraged to respond to this solicitation notice.

GC - 5.0 AWARDING A BID

The MDOT MAA reserves the right to reject any Bids and/or waiver minor irregularities if deemed to be in the best interest of the MDOT MAA and the State of Maryland. By submitting a response to this bid, a Bidder shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract, if selected for a

Contract award. The MDOT MAA intends to make a single award as a result of this IFB. A

Bidder shall be registered in good standing with Maryland Department of Assessments and

Taxation (SDAT) to receive a contract award exceeding $50,000.00. To check this status or for additional information, go to the SDAT website https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.maryland.gov&data=02%7C01%7Cpyost%40bwiairport.com%7Cf29e8c5a9ed7461e058f08d70bd39766%7Cb38cd27c57ca4597be2822df43dd47f1%7C0%7C1%7C636990875712976772&sdata=eCUmDbVIJfDm%2FdtD%2FrbHzmysXb48rMFHcA1sSI7u8%2Bg%3D&reserved=0 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGZhYjkwNjQtMGU0MC00ZDdiLWFkZGMtMzdiOTRhMTdhODdl%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%223a47f378-5183-4f9d-a218-ee7fca9529f4%22%7d http://www.dat.maryland.gov/Pages/sdatforms.aspx. The State of Maryland requires all contractors to be registered to receive State payments by electronic funds transfer (EFT) before any contract exceeding $200,000 is approved by the Maryland Board of Public Works. If you want to receive all payments from the State using the EFT Program, request more information, or request Form X-10, please call 1-888-784-0144 or by email at www.gad@comp.state.md.us.

GC - 6.0 EMARYLAND MARKETPLACE ADVANTAGE (EMMA)

eMMA is the website utilized for electronically soliciting procurements to the public and is administered by the Office of State Procurement (OSP). The website is used to notify potential

Bidders of solicitations and to provide the necessary documentation needed to submit a Bid or

Proposal. Documentation found on this site includes but is not limited to the Invitation for Bid

(IFB) solicitation and associated supporting documents, Pre-Bid conference transcriptions, Bidders’ questions and Procurement Officer responses, Addendums, Award information for

Contracts over $50,000.00 and other solicitation related information. To receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://procurement.maryland.gov, click on “Register” to begin the process, and then follow the prompts.

GC - 7.0 QUESTIONS AND ANSWERS

Written questions from prospective Bidders will be accepted by the Procurement Officer.

Questions to the Procurement Officer shall be submitted via e-mail address provided on page one of this IFB. Please identify in the subject line the Solicitation Number and Title. Please submit questions before the question’s deadline listed on page one of the IFB. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date. If time permits, answers to all substantive questions that have not previously been answered, will be posted on eMMA as an addendum to the IFB.

GC - 8.0 CONFLICT OF INTEREST

8.1 The Bidder shall complete and sign the Conflict of Interest Affidavit and Disclosure (Section

G) and submit it with its Bid. By submitting a Conflict of Interest Affidavit and Disclosure, the Contractor shall be construed as certifying all Contractor Personnel and subcontractors are also without a conflict of interest as defined in COMAR 21.05.08.08A. Additionally, a

Contractor has an ongoing obligation to ensure that all Contractor Personnel are without conflicts of interest prior to providing items under the Contract. For policies and procedures applying specifically to Conflict of Interests, the Contract is governed by COMAR

21.05.08.08.

8.2 Participation in Drafting of Specifications: Disqualifying Event: Bidders are advised that Md.

Code Ann. State Finance and Procurement Article §13-212.1(a) provides generally that “an individual who assists an executive unit in the drafting of specifications, an invitation for bids, a request for proposals for a procurement, or the selection or award made in response to an invitation for bids or a request for proposals, or a person that employs the individual, may not: (1) submit a bid or proposal for that procurement; or (2) assist or represent another http://www.dat.maryland.gov/Pages/sdatforms.aspx http://www.gad@comp.state.md.us https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.maryland.gov&data=02%7C01%7Cpyost%40bwiairport.com%7Cf29e8c5a9ed7461e058f08d70bd39766%7Cb38cd27c57ca4597be2822df43dd47f1%7C0%7C1%7C636990875712976772&sdata=eCUmDbVIJfDm%2FdtD%2FrbHzmysXb48rMFHcA1sSI7u8%2Bg%3D&reserved=0 person, directly or indirectly, who is submitting a bid or proposal for that procurement.” Any

Offeror submitting a Proposal in violation of this provision shall be classified as “not responsible.” See COMAR 21.05.03

GC - 9.0 INVOICING AND PAYMENTS

A. All invoices or correspondence pertaining to invoices shall be identified with the Contract number and either e-mailed to the MDOT MAA Accounts Payable (AP) department at maaapinvoices@mdot.maryland.gov; or forwarded to the following address:

Maryland Aviation Administration

Accounts Payable Department

P.O. Box 8789

BWI Airport, MD 21240-0789

Note: The Administration’s AP Department prefers to receive invoices and correspondence pertaining to invoices via the e-mail address provided.

B. Contractor shall include the Vendor Federal Tax I.D. number or the Social Security Account number on the invoice submitted.

C. The Administration reserves the right to request electronic versions of all invoices submitted to the Administration Accounts Payable (AP) Department and/or to the Contract

Administrator. This practice is intended to facilitate invoice approval and payment to the

Contractor, as well as accurate record keeping of all services provided.

REMAINDER OF THIS PAGE LEFT BLANK

mailto:maaapinvoices@mdot.maryland.gov

NOTICE TO VENDORS - NO-BID NOTICE

Maryland Wants to Do Business with You

The Procurement and Materials Management Section (PMMS) of the Maryland Department of

Transportation Maryland Aviation Administration has solicited your participation in the Invitation for Bid process for IFB No. BWI27030M. To help us improve the quality of State bid and proposal solicitations, we ask that you take a few minutes and provide comments and suggestions regarding the enclosed solicitation. Please complete the following and return this form to Maryland Aviation

Administration, Procurement and Materials Management Section, 7005 Aviation Boulevard., Glen

Burnie MD 21061, email at: scuthbert2@bwiairport.com.

I. If you have responded with a "No Bid" please indicate the reasons below:

Other commitments preclude our participation at this time.

The subject of the contract is not something we normally provide.

Do not have the necessary equipment, labor and capital required.

Do not have the experience necessary to perform the work.

The specifications are either unclear, or too restrictive. Please explain in remarks section.

Doing business with Government is simply too complicated.

We cannot be competitive. Please explain in Remarks section.

Time for completion is too short.

Bonding and/or Insurance requirements are prohibitive. Please explain in Remarks section.

Bid/Proposal requirements, other than specifications are unreasonable or too risky. Please explain in remarks section.

Prior experience with State of Maryland contracts was unprofitable or otherwise unsatisfactory. Please explain in Remarks section.

II. If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the Remarks section below.

Remarks:

Vendor Name: Date:

Contact Person: Phone:

Address:

NOTE: Complete this form only if you do not intend to bid or wish to express concerns or comments. MDOT MAA is interested in improving its competitive bid process and your comments are important to this endeavor. A "No Bid" reply does not remove you from the bidder’s list. Thank you for your help.

mailto:scuthbert2@bwiairport.com

SECTION B – SPECIAL PROVISIONS

SP - 1.0 SUMMARY STATEMENT

The Maryland Aviation Administration (MAA) is issuing this Invitation for Bids (IFB) to procure on-call welding services to include, but not limited to, maintenance and repairs at the

Baltimore/Washington International Thurgood Marshall (BWI Thurgood Marshall). It is the

State’s intention to obtain items, as specified in this IFB, from a Contract between the awarded

Bidder and MAA. MAA is issuing this solicitation for the purpose of providing information to

Bidders interested in preparing and submitting a Bid to meet the requirements in the IFB.

SP - 2.0 LEAD TIME

If lead times are not met, the MDOT MAA reserves the right to cancel or to accept the item at a discounted price negotiated at time of occurrence or at the restocking price, whichever is determined between both parties.

SP - 3.0 CONTRACT DURATION

The term of this contract shall be three (3) years from notice to proceed (NTP) and not to exceed

(NTE) $200,000.00 over the life of the contract whichever comes first.

SECTION C - TECHNICAL PROVISIONS

TP-1.01 SCOPE OF WORK

A. The Contractor shall furnish all the necessary welding services, tools, materials, equipment, licenses, insurance, and expertise required to perform on-call welding services to include, but not limited to, maintenance and repairs at the

Baltimore/Washington International Thurgood Marshall (BWI Thurgood Marshall)

Airport and other locations on campus in accordance with these specifications.

B. The Maryland Department of Transportation, Maryland Aviation Administration (MAA) shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with General Provisions clause "Changes".

C. The term “Administration” is used through these specifications and means the MAA’s

Contract Administrator or a designee, or other management personnel. The phrases “the

Contractor shall provide” and “at no additional cost to the Administration” means that there shall be no separate line item for compensation and that the cost shall be factored into any unit cost as stated in the specifications.

TP-1.02 BASIS OF AWARD AND PREPARATION OF BID

A. The contract shall be awarded to the responsible bidder that submits the lowest responsive bid based upon the specifications and the amount found in the bid document.

B. All bid items in the Bid Document must be completed at the time of the bid submittal. In preparing its Bid, the Contractor shall not leave any blank lines and blank spaces/boxes unfilled, including but not limited to contract unit prices. Any blank space shall render the

Bid non-responsive. The Administration reserves the right to reject any incomplete bid and proceed to the next lowest, responsive bid from a responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid that contains stipulations and qualifiers and proceed to the next lowest, responsive bid from a responsible bidder.

TP-1.03 CONTRACTOR QUALIFICATIONS

A. The Contractor must have five (5) years of experience as a company working in the commercial welding business and the Contractor’s employees must be certified welders in the State of Maryland. The Administration shall not accept the experience of individual employees or combinations of employees as company experience.

B. Contractors must submit with their bid, employees welding certifications.

TP-1.04 Duration

A. This contract shall remain in effect so as to not exceed $200,000 during a period of up to three (3) years or until funds are depleted, beginning with Notice to Proceed (NTP).

TP-1.05 GENERAL INFORMATION

A. The Administration does not guarantee the Contractor that its services will be used consistently. The quantities provided in bid document are for bidding purposes. Approval of actual work schedule is at the sole discretion of the Administration and subject to schedule adjustments, depending on the requirements of the Administration. Hours listed in the Bid Document are estimated averages, not guaranteed numbers of work hours. The

Administration reserves the right to reduce the number of welders needed, depending upon many factors including but not limited to budgetary constraints.

B. The Contractor shall be responsible to become acquainted with conditions relating to the scope of work and restrictions pertaining to the execution of the work under the Contract and shall thoroughly examine and be familiar with the Specifications.

C. Upon the Administration’s request and/or within 24 hours of any reported safety incident involving the Contractor, the Contractor must complete a safety inspection and provide the safety report to the Administration.

D. The Contractor shall establish a communications link with the Administration for the duration of this contract. The Contractor must provide a cell phone number where the

Administration can contact or leave a message on a 24-hour, seven (7) days a week basis.

E. Contractual employees shall wear a uniform or other identifying standardized clothing, always presenting a neat and professional appearance when on duty. All uniforms are to be furnished by and paid for by the Contractor.

F. Parking area for workers’ vehicles may be located on Airport property at a location or locations as directed by the Administration.

G. No vehicle owned by the Contractor's employees, or other private individuals shall be allowed on the airfield, unless otherwise directed.

TP-1.06 BEST PRACTICES

A. The Contractor shall ensure that the most appropriate and cost-effective work practices are utilized while caring for the Administration’s property.

B. The Contractor shall ensure that the most appropriate equipment is utilized while caring for the Administration’s property as best management practices may require. All work shall be in strict compliance with the relevant equipment manufacturer's recommendations.

C. All work shall be performed in a manner that maintains the original integrity of the BWI

Thurgood Marshall design, or as modified with the approval of the Administration.

TP-1.07 PRE-WORK CONFERENCE

A pre-work conference shall be scheduled between the Administration and the Contractor to discuss planning, proposed personnel, schedules, material sources, equipment, site coordination, contact information, procedures, and other matters essential to the satisfactory performance of the work within one month prior to the Notice to Proceed

(NTP) of this Contract. At a minimum, the Contractor’s Project Manager shall attend this conference. Regularly scheduled meetings shall continue prior to any project(s), or at a frequency determined by the Administration. Attendance at the conference and regularly scheduled meetings shall be at no additional cost to the Administration.

TP-1.08 ADMINISTRATION RESPONSIBILITIES

A. The Administration shall decide what areas need welding and arrange a site visit to review the scope of work with the Contractor. Work shall not commence prior to the

Administration’s approval of the work plan and price proposal.

B. The Administration shall provide the following information, at a minimum:

1. Location of the work

2. Proposed hours work shall be conducted

3. Any special requirements for the designated task.

C. The scope of work for each specific task shall be discussed and reviewed with the

Contractor at the site visit. At no additional cost or obligation to the Administration, the

Administration may request the recommendation of the Contractor.

TP-1.09 CONTRACTOR’S RESPONSIBILITIES

A. The Contractor shall be required to perform all welding services, as directed and approved by the Administration, on an on-call basis, to include but not be limited to: new projects, maintenance and repair. Service shall be included for the Airport’s campus to include but not limited to: main terminal, skywalks, garages, parking lots, restrooms, store fronts, outfalls, and out-buildings.

B. All welding services shall be in accordance with the American Welding Society, the

International Organization for Standardization, the WPS (Welding Procedure Specification), accepted industry practices, and State and Federal laws and regulations as modified and/or amended, as well as BWI Thurgood Marshall regulations.

C. Work may be requested at the BWI Thurgood Marshall Airport Terminal Building, outer buildings and structures on the BWI Thurgood Marshall Airport 3,600-acre and any other

Administration-owned properties.

D. All work shall be performed in a manner which maintains the original integrity of the work on the premises. The Contract Administrator shall inspect all work and if any work is deemed unacceptable by the Administration, it shall be re-done at no additional charge to the Administration.

E. The Administration may contact the Contractor at any time to report the need for service, whereby the Contractor must respond within one (1) business day from the time of call.

Failure to respond within the time specified may result in default of the Contractor and termination of the contract at no cost and no penalty to the Administration. If the Contractor is unable to respond within the requested timeframe, the Administration may also elect to employ an alternate Contractor to perform the necessary work.

F. The Contractor shall schedule a site visit with the Administration to review the scope of work within one (1) business day of notification of need for service. The Contractor shall submit a written proposal based upon the scope of work and the hourly rates found in the

Bid Document.

G. All proposals (Work Plans) shall include the following information and based on pricing on the Bid Document:

1. Description of the proposed work

2. Material list, if any (including Quantity and Type)

3. All required equipment

4. Expected labor hours and cost

5. Total price

6. Personnel expected to be on site

7. Name and contact information of the supervisor and other personnel on site

8. Safety plan expected before/during/after the project.

H. Unless otherwise instructed by the Administration, the Contractor must submit all price proposals to the Administration within one (1) business day of the site visit. The proposal shall be at no additional charge to the Administration, shall be based upon the hourly rates in the Bid Document and include all necessary information as requested herein.

I. Unless otherwise agreed upon between the Contractor and Administration, the Contractor shall be required to start the welding work within one (1) business day or less upon the

Administration’s approval of the Contractor’s proposal and receipt of material.

J. The Contractor shall proceed with work only after the site visit is completed and all work specifications and proposals are approved by the Administration. The Contractor shall examine the work to be performed and notify the Administration, in writing, of any unsatisfactory conditions. The work may not proceed until conditions are satisfactory to all parties.

K. The Contractor may not substitute materials without the written approval of the

Administration. If incorrect materials are used, the Contractor shall correct the mistake at

Contractor’s expense, with work beginning within 48 hours of being notified. If corrections are not made in the specified time frame, the Administration may take corrective action, to include termination of the contract

L. The Contractor is responsible for the proper disposal of all removed material as a result of this contract and must follow the Administration’s guidelines, which may include recycling, for disposing of State property.

M. Personal Protective Equipment (PPE): As a requirement of workplace safety and to mitigate and minimize risk to employees who may be exposed to various hazards related to their work responsibilities, the Employer shall provide personal protective equipment to employees in the performance of their job duties and train on the use of PPE.

As a rule, the Contractor must ensure their personnel (to include subcontractors) are responsible for making full use of such equipment as required. This includes but not limited to; safety helmets, eye protection, face shields, safety shoes, gloves, mask, etc. As such, the Administration has the right to request removal from the Premises of any

Personnel not complying with this rule. For the purposes of this section, personal protective equipment shall mean equipment required under applicable federal and state laws, rules, and/or regulations (including Occupational Safety and Health Administration regulations) or required by Employer policy.

TP-1.10 PERSONNEL AND SUPERVISION

A. The Contractor shall assign a Project Manager to the work. This individual shall be a permanent employee of the Contractor and shall be the Administrations’ contact for all aspects of the work.

B. The Contractor shall provide supervised, fully trained and certified personnel as defined in TP-1.03 Contractor Qualifications for all phases of this contract.

TP-1.11 ON-CALL SERVICE

A. The “Straight Time Labor Rates” found in the bid document are for routine work performed under this contract that is accomplished during regular business hours, Monday through https://www.lawinsider.com/clause/personal-protective-equipment

Friday hours, 0700 to 1700 (7:00 a.m. to 5:00 p.m.).

B. No routine work requiring the presence of the Administration shall be permitted on

Saturday, Sunday, or legal Holidays, except when approved in advance by the

Administration, in writing, 48 hours in advance of the desired workday(s). The exception is in cases of emergency, and then to such extent as is absolutely necessary. Upon written request from the Contractor, the Administration shall provide the calendar year (CY) holiday schedule for the Administration.

C. The Contractor shall conduct all work at such times and in such a manner to ensure the least interference with the traveling public. This may necessitate that the Contractor conducts its operation on an off-shift basis. As such, some of the work will be required to be completed outside regular business hours.

D. Compensation for routine work that must be completed outside regular business hours shall be based upon the “Overtime Labor Rate” found in the Bid Document. The “Overtime

Labor Rate” is for work performed Monday through Friday, 1700hrs to 0700hrs (5:00 p.m.

to 7:00 a.m.), Saturday and Sunday, and State Holidays as referenced above.

E. The Administration has the authority to interrupt or alter the work schedule as necessary on a temporary or permanent basis to ensure the least interference with the traveling public or airport operations. The Administration shall give the Contractor at least 48 hours’ notice to any schedule changes except in an emergency situation as determined by the

Administration.

TP-1.12 SAFETY PRECAUTIONS

A. The Contractor shall take all necessary steps and precautions to prevent injury to persons

(including employees and public) and property in the performance of this contract. This includes all steps and actions required under the safety provisions or applicable Federal and

State laws and environmental regulations. The Contractor shall provide safety precaution signs for the serviced areas, identifying dates and times of service, safety instructions and contact information for further records.

B. The Contractor shall provide to the Administration within ten (10) working days after the

Notice to Proceed actual or copies of labels for any chemicals that shall be used in the performance of this contract. The Contractor shall also provide written or printed manufacturer's information and safety precautions for chemicals used in the future, in the performance of this contract.

C. The Contractor’s employees shall be trained in the use of and provided with the recommended Personal Protective Equipment (P.P.E.) for the equipment, chemicals, and supplies necessary to complete the work at no additional cost to the Administration.

TP-1.13 REMOVAL OF DEFECTIVE WORK

A. All services that do not conform to the requirements of the contract shall be considered unacceptable.

B. Any defective work, whether the result of poor workmanship, use of defective materials, damage through carelessness or any other cause, found to exist shall be corrected and replaced by services and materials that conform to the specifications or shall be remedied otherwise in an acceptable manner authorized by the Administration.

C. Upon failure on the part of the Contractor to comply promptly with any order of the

Administration, made under the provisions of this section, the Administration shall have authority to cause defective work to be remedied or removed and replaced and unauthorized work to be removed and to deduct the costs from any monies due or to become due to the

Contractor under this contract.

D. The Administration reserves the right to make or cause to be made, all inspections, tests and repairs, as deemed advisable to ascertain that the requirements of these specifications are being fulfilled. Should it be found that the standards herein specified are not being satisfactorily maintained, the Administration may immediately demand that the Contractor place the area in question in a condition to meet these requirements. If the Contractor fails to comply with such demands within ten (10) days, the Administration may by written notice to the Contractor terminate its right to proceed further with the work. In such event the Administration may take over the work and prosecute it to completion, by contract or otherwise, and the Contractor and its sureties shall be liable to the State for any additional cost incurred by the Administration.

TP-1.14 HOUSEKEEPING AND CLEAN-UP

A. The Contractor shall repair any damage to the area, building, the structure, and any systems caused by the Contractor as soon as possible without charge to the Administration.

B. The Contractor shall take steps to fully protect tiled, carpeted, paved and other surfaces, walls, flooring, pavement, landscaping designs and finishes, signs, and other airport terminal facilities from physical, structural or aesthetical damage, staining, or defacing and shall be responsible for repair or replacement of same.

C. The Contractor shall expeditiously remove all of its property, materials and debris from the area after final completion of work before the contractual obligations shall be considered fulfilled.

TP-1.15 COMPENSATION TO THE CONTRACTOR

A. The compensation for welding work shall be on a per task basis for time and material based on the approved price proposal and hourly labor rates per TP. 1.09 and in the Bid

Document.

B. The labor rates shall include all necessary labor and burden, to include welding tools, consumable supplies, vehicles, equipment, overhead, profit, and all similar incidental costs to complete the work. The Contractor shall be compensated from time of arrival until time released. There shall be no additional compensation for travel time.

C. The Administration shall compensate the Contractor for all job-specific materials (i.e. metal, steel, etc) required, delivery (when applicable), and any other service required by the administration to complete the work. The Administration shall be invoiced for the actual purchase price. The Administration may allow the Contractor to use its Tax-Exempt

Certificate. Should the vendor purchase such items with a discount, that discount must be passed on to the Administration. The Contractor shall be required to submit supporting documentation, such as vendor invoices, showing actual price paid, with all invoices.

D. The Contractor shall receive hourly ‘Straight Time Labor Rates” as listed on the Bid Sheet for welding work performed during regular business hours and scheduled in advance per

TP-1.11 On-Call Service. The Contractor shall receive hourly ‘Overtime Labor Rates’ as found in Part I – Labor Rates of the Bid Document for routine work that must be performed outside regular business hours.

E. Hourly work shall be compensated based on actual labor and time shall be tabulated on increments of 15 minutes with no minimum hourly compensation.

F. The Administration has established a specific number of frequencies to obtain competitive rates. The frequencies listed in the Bid Document establish wages that shall be utilized for the duration of the contract. Unless services are performed, the Contractor is not guaranteed any compensation.

G. The Administration reserves the right to withhold payment for work that the Administration determines is incomplete or not properly completed, until the work is completed and approved by the Administration. The withheld amount shall be at the sole discretion of the

Administration and be not less than twenty-five percent (25%), nor more than fifty percent

(50%) of the authorized amount.

TP-1.16 RECORDS AND INVOICES

A. In accordance with section GC- 9.0 invoicing and payments, all invoices or correspondence pertaining to invoices shall be identified with the Contract number and e-mailed to the MAA Accounts Payable (AP) department and the contract monitor at:

maaacctpayable@bwiairport.com

B. Contractor shall include the Vendor Federal Tax I.D. number or the Social Security Account number on the invoice submitted.

C. The Contractor shall submit invoices within 20 days of the end of the previous calendar month, unless otherwise instructed by the Administration in writing. Invoices will be considered late if they are submitted in excess of 45 days after the work has been completed.

D. Invoices shall be itemized as to what work was performed, where, when (date), number of labor hours, type and quantity of materials, and at what cost.

TP-1.17 INSURANCE REQUIREMENTS

A. The Contractor shall be responsible for indemnifying the Administration, the State of

Maryland, the Maryland Department of Transportation, and their authorized officers, directors, agents, employees, volunteers, and representatives for any and all operations authorized under this Contract and as set forth elsewhere in this Contract.

B. The Contractor shall, at its own cost and expense, take out and carry in effect, through the term of this Contract (as defined elsewhere in this Contract) a policy or policies of insurance, with a reputable insurance company that is financially sound and, when possible, authorized to conduct business in the State of Maryland and upon whom process in any suit or action or other proceeding in the courts of the State of Maryland or of the

United States may be served, insuring the Contractor against all liability, subject to policy terms, conditions and exclusions, for injuries to persons (including wrongful death) and damages to property caused by the Contractor’s use and occupancy of the Premises or otherwise caused by the Contractor’s activities and operations on said Premises or elsewhere at the Airport, the policy limits thereof to be in the minimum(s) which may be increased by the Administration, as deemed necessary, as set forth below. Said levels of insurance are to cover claims arising in connection with this Contract and shall not be subject to any degree of depletion as a result of claims arising in connection with other activities undertaken by the Contractor.

C. Commercial General Liability Insurance. The Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance.

1. The CGL insurance and, if necessary, commercial umbrella insurance shall be a limit of not less than One Million Dollars ($1,000,000) for each occurrence, which may be increased by the Administration as deemed necessary.

2. The CGL insurance shall be written on ISO occurrence form CG 00 01 01 96 (or a substitute form providing equivalent coverage) and shall cover, but not be limited to, liability arising from Premises, Operations, Independent Contractors and

Subcontractors, Products-Completed Operations, Personal Injury and Advertising

Injury, and liability assumed under an insured contract, and contain separation of insured (cross liability) condition. Explosion, Collapse, and Underground

Property Damage Liability shall not be excluded.

3. The CGL insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the Administration. There shall be no endorsement or modification of the CGL to make it excess over other available insurance. If the CGL states that it is excess or pro rata, the policy shall be endorsed to be primary with respect to the additional insured.

4. Waiver of Subrogation. The Contractor waives all rights against the State of

Maryland, the Maryland Department of Transportation, the Administration and their agents, officers, directors, employees, volunteers, and representatives for recovery of damages to the extent these damages are covered by the CGL or umbrella liability insurance obtained by The Contractor pursuant to this Contract.

5. Additional Insured Endorsement. The CGL and, if necessary, commercial umbrella insurance shall be endorsed to identify the State of Maryland, the

Maryland Department of Transportation, the Administration, and their authorized officers, directors, agents, employees, volunteers, and representatives as additional insured, not named insured, as their interest may appear in connection with this Contract. A policy endorsement evidencing same must be provided to the Administration in accordance with Paragraph G. Evidence of Insurance.

6. Cancellation, Material Changes, or Non-Renewal Endorsement. The CGL and, if necessary, commercial umbrella insurance shall be endorsed to provide the

Administration with at least thirty (30) days, ten (10) days for non-payment of premium, advance notice, in writing, of cancellation, non-renewal, or material change. A policy endorsement evidencing same must be provided to the

Administration in accordance with Paragraph G. Evidence of Insurance.

D. Commercial Automobile Liability Insurance. The Contractor shall maintain automobile liability insurance and, if necessary, commercial umbrella liability insurance with limits, which may be increased by the Administration, as deemed necessary, as set forth below:

1. Non-Restricted Areas (Areas accessible to the General Public).

A limit of not less than One Million Dollars ($1,000,000) for each accident.

2. Such insurance shall cover liability arising out of any auto. If the Contractor does not own automobiles, then coverage, at a minimum, shall be for non-owned and hired autos.

3. Coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, or CA 00 20, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01.

4. Waiver of Subrogation. The Contractor waives all rights against the State of Maryland, the Maryland Department of Transportation, the Administration and their agents, officers, directors, employees, volunteers, and representatives for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by the Contractor pursuant to this Contract or under any applicable auto physical damage coverage.

5. Designated Insured Endorsement (Additional Insured). The automotive liability insurance and, if necessary, commercial umbrella insurance shall be endorsed on ISO endorsement form CA 20 48 (or a substitute form providing equivalent coverage) to identify the State of Maryland, the Maryland Department of Transportation, the

Administration, and their authorized officers, directors, agents, employees, volunteers, and representatives as additional insured, as their interest may appear in connection with this Contract. A policy endorsement evidencing same must be provided to the

6. Cancellation, Material Changes, or Non-Renewal Endorsement. The automotive liability insurance and, if necessary, commercial umbrella insurance shall be endorsed to provide the Administration with at least thirty (30) days, ten (10) days for non-payment of premium, advance notice, in writing, of cancellation, non-renewal, or material change.

A policy endorsement evidencing same must be provided to the Administration in accordance with Paragraph G. Evidence of Insurance.

E. Worker’s Compensation and Employer’s Liability Insurance. The Contractor shall maintain worker’s compensation and employer’s liability insurance.

1. Workers’ Compensation. Coverage shall be at statutory limits as required by the laws of the State of Maryland.

2. Employer’s Liability. The commercial umbrella and/or employers liability limits shall not be less than One Million Dollars ($1,000,000) each accident for bodily injury by accident or One Million Dollars ($1,000,000) each employee for bodily injury by disease, which may be increased by the Administration, as deemed necessary.

3. Waiver of Subrogation Endorsement (WC 00 03 13). The Contractor waives all rights against the State of Maryland, the Maryland Department of

Transportation, the Administration and their agents, officers, directors, employee’s, volunteers, and representatives for recovery of damages to the extent these damages are covered by the workers’ compensation and employer’s liability, or commercial umbrella liability insurance obtained by the Contractor pursuant to this Contract. The Contractor shall obtain an endorsement equivalent to WC 00 03 13 to affect this waiver which must be provided to the Contractor in accordance with Paragraph G. Evidence of Insurance.

4. Cancellation, Material Changes, or Non-Renewal Endorsement. The workers compensation and employers’ liability insurance shall be endorsed to provide the

Administration with at least thirty (30) days, ten (10) days for non-payment of premium, advance notice, in writing, of cancellation, non-renewal, or material change. A policy endorsement evidencing same must be provided to the

F. Other Insurance. Other insurance may be required during the term of this Contract, as determined by the Administration, and the Contractor shall obtain such additional insurance required by the Administration at its own cost and expense within forty-five

(45) days after receipt of written request from the Administration.

G. Self-Insured Retention (SIR) or Deductible. The use of a SIR or deductible is allowed.

The limits of the SIR or deductible must be approved by the Administration.

H. Insurance Company’s Financial Rating. For those insurance companies subject to

A.M. Best’s ratings, they shall have an A.M. Best’s rating of A- or better and a financial size category of VII or better. For those insurance companies not subject to A.M. Best’s ratings, they shall have a nationally or internationally recognized reputation and responsibility and shall be approved by the Administration with such approval not to be unreasonably withheld.

I. Insurance shall be written on an occurrence, not claims made basis. With the exception of Professional Liability Insurance and Environmental Impairment Liability Insurance, if required in this Contract, which shall be on claims made basis.

J. Required Endorsements

1. Additional Insured Endorsement. All policies, except workers’ compensation and professional liability, shall be endorsed to identify the State of Maryland, the

Maryland Department of Transportation, the Administration, and their authorized officers, agents, employees, directors, volunteers, and representatives as additional insured, not named insured, as their interest may appear in connection with this Contract. A policy endorsement evidencing same must be provided to the Administration in accordance with Paragraph G. Evidence of Insurance.

2. Designated Insured Endorsement (Additional Insured). The automotive liability insurance and, if necessary, commercial umbrella insurance shall be endorsed on ISO endorsement form CA 20 48 (or a substitute form providing equivalent coverage) to identify the State of Maryland, the Maryland Department of Transportation, the Administration, and their authorized officers, directors, agents, employees, volunteers, and representatives as additional insured, as their interest may appear in connection with this Contract. A policy endorsement evidencing same must be provided to the Administration in accordance with

Paragraph G. Evidence of Insurance.

3. Cancellation, Material Changes, or Non-Renewal Endorsement. All policies shall be endorsed to provide the Administration with at least thirty (30) days, ten

(10) days for non-payment of premium, advance notice, in writing, of cancellation, non-renewal, or material change. A policy endorsement evidencing same must be provided to the Administration in accordance with Paragraph G.

Evidence of Insurance.

4. WC 00 03 13 Endorsement. An endorsement equivalent to WC 00 03 13 is required to affect the waiver of subrogation requirement for workers’ compensation and employer’s liability. A policy endorsement evidencing same must be provided to the Administration in accordance with Paragraph G.

Evidence of Insurance.

K. Evidence of Insurance. Prior to the commencement of this Contract, unless otherwise specifically authorized by the Administration in writing, and at least annually thereafter, and as soon as possible after renewal but no later than five (5) business days after said renewal, the Contractor agrees to furnish the Administration with certificate(s) of insurance and the required endorsement(s) referenced herein, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements of this Contract.

1. Each certificate of insurance shall provide for thirty (30) days written notice to the

Administration prior to the cancellation, non-renewal, or material change of any insurance referred to herein.

2. The words “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” shall be deleted from the cancellation provision of all certificates of insurance provided by the Contractor or duly authorized representative of each insurer.

3. Certificate(s) of insurance shall indicate at a minimum; the type, kind, and amount of insurance in effect, the period of the policies, the contract number of this

Contract, and any applicable additional insured statement as referred to herein.

4. If commercial umbrella or excess policies are obtained by the Contractor to meet the required limits of insurance, then the certificate of insurance must indicate the policies covered by said umbrella or excess policies.

5. Required endorsements and certificate(s) of insurance shall be requested by the purchasing department prior to the…