BWC Addendum 1 2025.pdf

BODY WORN CAMERA AND IN CAR DIGITAL CAMERA SYSTEM

WITH CENTRALIZED CLOUD HOSTED SOLUTION

ADDENDUM #1

Issued February 10, 2025

Item #1 - Due Date and Time

The Due Date for sealed proposals is extended to Thursday, February 20, 2025 at 3:00pm.

The proposal is still to be submitted to the Clerk's Office, 1150 S. Canton Center Road, Canton, Michigan 48188.

The deadline established for the receipt of your sealed proposal is 2/20/2025 at 3:00 p.m. The proposal is to be submitted to the Clerk's Office, 1150 S. Canton Center Road, Canton, Michigan 48188. Address the proposal to:

Canton - Clerk’s Office

BODY WORN CAMERA AND IN CAR DIGITAL CAMERA SYSTEM

WITH CENTRALIZED CLOUD – HOSTED SOLUTION

DUE 2/20/2025 at 3:00 P.M.

1150 Canton Center S Canton MI 48188

Item #2 – Question and Answers

The following questions were submitted:

• Would Canton Township allow a two-week extension?- No. We will extend one week.

• Would Canton Township consider waiving the 30-page limitation?- No

• Are digital signatures acceptable?- Yes

• Should weapon trigger sensors, a backend application for live streaming, or LPR integration with in-car video systems be included in the main pricing package or as optional add-ons? The "Vendor Questionnaire" mentions these capabilities, and we want to clarify how/if they should be quoted.-Add as an optional add-on.

• Can the Township revise the Negotiating with Candidates section to state, “Canton will may also elect to leave open the possibility for later negotiation and amendment of specific provisions of the Contract.”? Our Legal team would need to review that.

RFP Section / Language Questions

2. EXECUTION OF OFFER: Offer shall contain a manual signature in the space(s)provided of a representative authorized to legally bind the offeror to the provisions therein.

1. Would the Township be willing to accept electronically signed or DocuSign signatures in lieu of manual signatures since many teams now work remote and manual signatures require additional time for coordination and shipping of documents?

Yes

The BWC should include home and mobile chargers

2. Is this an item that is required to be quoted in the solution pricing? No

3. If so, is the quantity of chargers 100 to match the number of cameras? Yes

9. Depending on the overall project funding level and cost of the solution, the CPD intends to purchase 100 body-worn cameras and 42 in-car cameras.

4. How many individuals (in addition to the 100 BWC users) will need to access BWC and CSS footage?

(e.g. records clerks, redaction specialists, etc.) 147 total users

Shall be able to import 3rd party a/v video and files

5. Can you clarify if you are asking if the system is merely capable of this feature, or if you would like this feature to be quoted in the proposal? Be capable of this feature.

E. Installation Services

1. The candidate shall provide installation and startup services for a complete solution.

Including but not limited to the installation and configuration of exterior wireless access points for CCS uploads.

6. Does exterior wireless access point refer to access point installed on the outside of a building, or is it referring to the equipment installed on the patrol vehicle? Building

3. Candidate shall provide a schedule to include delivery of a minimum of 100 BWC systems and 42 CCS. This includes hardware and software installation services, and training services.

7. Could the Township provide some more details about your estimated timeline for evaluation and award, as well as any goals for when the solution would be deployed and fully implemented?

Evaluation and award to be completed on or about April of 2025, Delivery / Installation / Implementation before October 1st.

Proposal Format The proposal should be no longer than 30 pages (Fifteen

(15) double-sided sheets) in length. Proposals shall be presented in a well-organized and concise manner. The page count does not include cover sheets and tabs.

8. Does the 30-page limit for the proposal include or exclude any additional materials or documentation that may need to be added in? Exclude

9. Is Appendix A excluded from the page count? Yes

Proposal Format The proposal should be no longer than 30 pages (Fifteen

(15) double-sided sheets) in length. Proposals shall be presented in a well-organized and concise manner. The page count does not include cover sheets and tabs.

10. Do vendors need to provide responses to the Scope of Work specifications provided within the RFP, or have those been included as informational only? No

11. If responses are required, do those count toward the 30-page limit? No

Due Date & Time 12. Given that questions are due on 2/6, and vendors will likely have to ship proposals by the 11th for them to arrive by the 2/13 deadline, that leaves two business days for vendor questions to be answered and posted, and then the feedback incorporated into proposals.

With that very tight timeline, would the Township be willing to consider extending the deadline for proposals by a few days to a week to allow vendors time to update proposals based on the questions and answers? Yes, a one-week extension is acceptable.

Terms and Conditions / Negotiating with Candidates

13. Would the Township consider negotiating additional product related terms after the RFP award? YES

Terms and Conditions 14. Is the Township able to provide a link and/or overview of the applicable ordinances and policies of

Canton Township that would apply to this Agreement? No

Indemnification 15. Would the Township consider updating the Indemnification clause to reflect the following:

Possibly. Our legal team would need to review.

- applies to third party claims, demands, suits, etc.

- (claims) arising out of, connected with, etc.

Contractor’s negligence, errors, or omissions in the performance of this Agreement

- Contractor has the right to control the defense of the claim but will not settle without CPD’s express written approval

Terms and Conditions 16. Would the Township consider adding in a limitation of liability clause to the Agreement, to be negotiated by the Parties upon award? Possibly. Our legal team would need to review.

Terms and Conditions 17. Would the Township consider negotiating terms relating to Termination after the award? Possibly/ Our legal team would need to review.

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