BUTLER HIGH SPEED TIP GRINDER PM RM.pdf

CUI

Solicitation # FA813226Q0045

BUTLER HIGH SPEED TIP GRINDER PM/RM

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for BUTLER HIGH SPEED TIP GRINDER PM/RM. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Revolutionary FAR Overhaul (RFO) Subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation IAW RFO Part 12 and the Revolutionary FAR Overhaul of the Defense FAR Supplement (R-DFARS) Part 212. This solicitation document and incorporated provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

This acquisition is Sole Source

NAICS Code: 811310 (size standard is $12.5M; PSC: J049) The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 07 JUL 2026, 12:00 PM (Noon) Daylight Savings Time

Bridgette Miles, Contract Officer (Primary POC) bridgette.miles@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

mailto:bridgette.miles@us.af.mil https://sam.gov/

WORK LOCATION AND SHIPPING INFORMATION

Items shipped against this contract will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please account for this in your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

Standard commercial warranties apply.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO) – https://www.acquisition.gov/far-overhaul/far-part-deviation-guide Defense FAR Supplement (R-DFARS) – https://www.acq.osd.mil/dpap/dfars_far_overhaul_class_deviations.html

52.212-1 -- Instructions to Offerors – Commercial Items.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation for BUTLER HIGH SPEED TIP GRINDER PM/RM, provided the offeror is determined to be responsible, the quote conforms to the solicitation and is determined to be a fair and reasonable price IAW commercial terms and conditions. The Contract’s estimated start date is 01 NOV 2026.

2. Quotes in response to this solicitation must be submitted no later than 07 JUL 2026 / 12:00 PM CDT. Quotes must be submitted via email to Bridgette Miles or Tran Walsh.

3. The following items must be completed and returned by the Offeror:

A. Contract Line-Item Number (CLIN) Pricing – Please complete pricing for all CLINs found on quote sheet.

B. Offeror Info and Certification of Response – Offeror information must be complete, dated and signed to be acceptable.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all instructions may render an ineligible for award.

(End of Provision Addendum)

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

https://piee.eb.mil/ https://www.acquisition.gov/far https://www.acq.osd.mil/dpap/dfars

52.212-2 -- Evaluation – Commercial Items

As prescribed in RFO 12.205, the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government. The Contract will start on 08 May 2026 barring any unforeseen circumstances.

2. Quote Review – after closing of this solicitation, Contracting will review the following items:

a. Quote Completeness – Contracting will review the quote to ensure the Offeror submitted complete pricing and that all items required by the addendum to RFO Provision 52.212-1, paras 1 and 2, were submitted and are complete. Incomplete quotes can be considered ineligible for award.

b. Price Reasonableness – The Offeror’s prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in RFO 12.209.

c. Cost Realism– The Government will evaluate this using one or more of the price analysis techniques described in RFO 15.404-1(d)(1) The Government may also use other evaluation techniques, as needed. To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices which are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

3. Terms and Conditions Review – Contracting will review the quote to ensure it conforms to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all solicitations stated terms, conditions, representations, and certifications.

IAW RFO 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM) and Contractor Performance Assessment Reporting System (CPARS)/the Federal Awardee Performance and Integrity Information System (FAPIIS) to ensure the Offeror is registered to do business with the Government, is a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. A lack of past performance information in the systems does not constitute negative performance.

The Government reserves the right to request more information from the Offeror about their quote or to conduct interchanges at any time during the evaluation process.

4. Award Notification – Contracting will notify the successful Offeror that they will receive the award via email or phone call.

(End of Provision Addendum)

52.212-4 -- Contract Terms and Conditions -- Commercial Items

The following RFO Clauses are included but not limited to:

52.203-3, Gratuities 52.203-6, Restrictions on Subcontractor Sales to the Government + 52.203-6 Alt 1 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-19, Incorporations by Reference of Representations and Certifications 52.209-5, Certification Regarding Responsibility Matters 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-8, Utilization of Small Business Concerns

52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-41, Service Contract Labor Standards 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706 52.223-23, Sustainable Products and Services 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.229-11, Tax on Certain Foreign Procurements-Notice and Representation 52.229-12, Tax on Certain Foreign Procurements—Notice and Representation 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-39, Unenforceability of Unauthorized Obligations 52.232-40, Providing Accelerated Payments to Small Business subcontractors 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim

52. 240-90, Security Prohibitions and Exclusions Representations and Certifications

52. 240-91, Security Prohibitions and Exclusions 52.244-6, Subcontracts for Commercial Products and Commercial Services 52.247-34, FOB Destination 52.252-2, Clauses Incorporated by Reference 52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7012, Preference for Certain Domestic Commodities 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.226-7001, Utilization of Indian Organizations, Indian-owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.244-7000, Subcontracts for Commercial Items

252.247-7023, Representation of Extent of Transportation by Sea

52.217-5 Evaluation of Options

As prescribed in 17.203(c), insert a provision substantially the same as the following:

Evaluation of Options (Deviation Date)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-9, Option to Extend the Term of the Contract

As prescribed in 17.203(g), insert a clause substantially the same as the following:

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires

As prescribed in 22.1002-2(c)(1), insert the following clause:

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

CODE TITLE

HOURLY

WAGE RATE

FRINGE

BENEFITS

23530 Machinery Maintenance Mechanic $29.63 See Wage Determination

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Performance Work Statement (PWS) 27 MAR 2026 19

2 Equipment List 25 MAR 2026 1

3 Wage Determination No. 2015-5315, Rev. 29 28 APR 2026 14

QUOTE SHEET

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – CONTRACTOR INFORMATION

Company Name

Address

CAGE Code and UEI The Government cannot enter into contracts or agreements with contractors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SERVICE AND PRICE

CLIN

Description/Product

Qty

Unit Price

Total Price

0001 BUTLER HIG SPEED TIP GRINDER PREVENTIVE MAINTENANCE

(PMXG) BASE YEAR

01 NOV 2026 – 31 OCT 2027

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Performance Work Statement (PWS; Attachment 1).

Equipment to be serviced is listed in the Equipment List. (Attachment 2)

The Contractor shall perform two (2) PMs per year for the Butler Newall High Speed Tip Grinder. This contract will be for one (1) Base Year with four (4) Option Years to include the following:

• Electrical/Electronic Systems Inspection

• Mechanical Systems Inspection

• Calibration of Equipment

• Changing of the lithium backup battery as required

• Voltage check of the Uninterrupted Power Supply (UPS)

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days after contract award. The Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

1 LOT $ $

http://www.sam.gov/)

002 BUTLER HIG SPEED TIP GRINDER REMEDIAL MAINTENANCE

(PMXG) BASE YEAR

01 NOV 2026 – 31 OCT 2027

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Performance Work Statement (PWS; Attachment 1).

Equipment to be serviced is listed in the Equipment List. (Attachment 2

LABOR RATE: $_______________________

The Contractor is not entitled to the entire amount of this CLIN, but only in the amount approved by the CO.

1001 BUTLER HIGH SPEED TIP GRINDER PREVENTATIVE

MAINTENANCE (PMXG)

OPTION YEAR I

01 NOV 2027 – 31 OCT 2028

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Performance Work Statement (PWS; Attachment 1).

Equipment to be serviced is listed in the Equipment List. (Attachment 2)

The Contractor shall perform two (2) PMs per year for the Butler Newall High Speed Tip Grinder. This contract will be for one (1) Base Year with four (4) Option Years to include the following:

• Electrical/Electronic Systems Inspection

• Mechanical Systems Inspection

• Calibration of Equipment

• Changing of the lithium backup battery as required

• Voltage check of the Uninterrupted Power Supply (UPS)

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days

1002 BUTLER HIG SPEED TIP GRINDER REMEDIAL MAINTENANCE

(PMXG)

OPTION YEAR I

01 NOV 2027 – 31 OCT 2028

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC) ), Tinker AFB, OK, in accordance with

LABOR RATE: $_______________________

2001 BUTLER HIGH SPEED TIP GRINDER PREVENTATIVE

MAINTENANCE (PMXG)

OPTION YEAR II

01 NOV 2028 – 31 OCT 2029

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC) ), Tinker AFB, OK, in accordance with four (4) Option Years to include the following:

• Electrical/Electronic Systems Inspection

• Mechanical Systems Inspection

• Calibration of Equipment

• Changing of the lithium backup battery as required

• Voltage check of the Uninterrupted Power Supply (UPS)

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days

2002 BUTLER HIGH SPEED TIP GRINDER REMEDIAL MAINTENANCE

(PMXG)

OPTION YEAR II

01 NOV 2028 – 31 OCT 2029

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with

3001 BUTLER HIGH SPEED TIP GRINDER PREVENTATIVE

MAINTENANCE (PMXG)

OPTION YEAR III

01 NOV 2029 – 31 OCT 2030

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC) ), Tinker AFB, OK, in accordance with four (4) Option Years to include the following:

• Electrical/Electronic Systems Inspection

• Mechanical Systems Inspection

• Calibration of Equipment

• Changing of the lithium backup battery as required

• Voltage check of the Uninterrupted Power Supply (UPS)

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days

3002 BUTLER HIGH SPEED TIP GRINDER REMEDIAL MAINTENANCE

(PMXG)

OPTION YEAR III

01 NOV 2029 – 31 OCT 2030

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC) ), Tinker AFB, OK, in accordance with

4001 BUTLER HIGH SPEED TIP GRINDER PREVENTATIVE

MAINTENANCE (PMXG)

OPTION YEAR IV

01 NOV 2030 – 31 OCT 2031

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC) ), Tinker AFB, OK, in accordance with four (4) Option Years to include the following:

• Electrical/Electronic Systems Inspection

• Mechanical Systems Inspection

• Calibration of Equipment

• Changing of the lithium backup battery as required

• Voltage check of the Uninterrupted Power Supply (UPS)

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days

4002 BUTLER HIGH SPEED TIP GRINDER REMEDIAL MAINTENANCE

(PMXG)

OPTION YEAR IV

01 NOV 2030– 31 OCT 2031

SERVICES, NON-PERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Butler Newall High Speed Tip Grinder Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with

1 LOT

TOTAL QUOTE AMOUNT $

Payment Terms / Discount Terms

NET 30 / % In Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF CONTRACTOR’S REPRESENTATIVE TITLE

SIGNATURE DATE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror is required to provide commercial product literature for all items quoted above as required/requested.