Bus_Parts_Shop_Supplies_Bid_FY2026_2028.pdf

Barrow County Schools Transportation Department 266 Hal Jackson Road Winder, Ga 30680 | 770-867-2783

Bus Parts and Shop Supplies Bid FY2026 – FY2028

BID OPENING: July 14th at 2:30pm

CONTACT: Barbara Puckett Bookkeeper

GENERAL TERMS AND CONDITIONS

1. The bid pricing is for the period of three years July 1, 2025 thru June 30, 2028

2. Vendor is responsible for the removal from the location any and all waste materials or other debris from the delivery, assembly, and installation of items received and all cost associated with the disposal of the debris.

3. Vendor is responsible for the removal from the location any and all waste materials or other debris from the delivery, assembly, and installation of items received and all cost associated with the disposal of the debris.

4. Bid submitted must include any and all freight and handling cost. Barrow County Schools will pay no additional charges.

5. The bidder and manufacturer representatives’ responsibilities to Barrow County Schools include, but are not limited to, handling any problems with products supplied and any necessary instruction on use and upkeep.

6. When an article of particular make or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality. Bidders are at liberty to quote on substitutions provided complete specifications are included with the bid. Vendor is also required to describe all exceptions to our specifications and include a color photo. We need the URL for the manufacturer website for the product listed. If no substitutions are indicated, it will be assumed the quotations are based on our specifications. BCSS reserves the right to accept a higher bid on items where the lower bidder does not meet bid specifications.

7. The final inspection and approval must be made by an authorized representative of Barrow County Schools prior to payment.

8. The bidder, by submitting a bid, certifies that to the best of their knowledge, neither they nor any of their suppliers discriminate against any employee or applicant for employment because of any protected class as defined by federal Equal Employment Opportunity regulations.

9. All invoices should be tax exempt. (Please contact Barbara if you need a Tax- Exempt form.)

10. Part quote is expected within 2 days of request

11. Parts must be delivered to Transportation shop for no additional charge

12. The Barrow County Board of Education reserves the right to accept or reject any or all parts of bids submitted. The Barrow County Board of Education reserves the right to award the contract by line item, specific category or in entirety to one vendor, to use multiple vendors at once to maintain our fleet or return to original vendor, whichever is in the best interest of the school system. Items will be awarded based on requested and received information, vendor history and experience, references submitted, reliability, price availability of product and overall value to the school district. Invoices must have a printed PO number that was given at purchase on invoice to process for payment. Hand written PO’s on invoices may take longer to process for payment

13. The Barrow County Board of Education reserves the right to terminate the contract at any time with a 30 day written notice due to lack of performance or violation of any part of the contract.

Please note here with any comments if your company is unable to accommodate any of the terms above.

Printed and Signature of Company Representative Date

BIDS

• Bids must be on the specifications forms provided.

• No awards of any kind are made at the time of the bid opening. A copy of the bid tabulations and/or the awards will be available upon request after the bid has been awarded.

• Bids received after 9:00 am on July 23rd , 2025 will be considered a “NO BID” and will neither be opened nor considered.

• Bid may be emailed. The bids should be emailed to:

• Barrow County Schools reserves the right to decline any and all bids.

Email proposals to barbara.puckett@barrow.k12.ga.us

Subject: BCSS Bus Parts and Shop Supplies Bid FY2026 – FY2028 mailto:helen.bryan@barrow.k12.ga.us

Insurance Requirements Before starting any work, the awarded vendors must supply BCSS Transportation Department certificates of insurance for companies doing business in Georgia and acceptable to BCSS as follows:

(A) The contractor or vendor shall carry insurance for contractor’s liability, auto and truck, Worker’s Compensation, Owner’s Protective Liability, and Fire with extended coverage and Builder’s Risk Insurance. If requested, the Contractor or Vendor must submit written proof of insurance coverage.

Worker’s Compensation Statutory Employer’s Liability Statutory Automobile Liability $1,000,000 combined single limit Comprehensive General Liability with following minimum coverage:

General Aggregate $2,000,000 Products-Comp/Ops Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $ 50,000 Medical Expense (any one person) $ 5,000

(B) The requirements of this clause are applicable to any and all subcontracts and subcontractors performing work under this contract. The contractor or vendor shall not subcontract, transfer, or sublet any portion of this work covered by these specifications without written consent of the County.

Indemnification

The Contractor will indemnify, defend and hold the Barrow County School System, its Directors, its employees and agents harmless from all claims, demands, costs, expenses, liabilities and losses including reasonable attorney’s fees which may arise against the Barrow County School System, employees and agents as a consequence of any action or claim arising out of the Contractor’s malfeasance, neglect or omission.

In addition, the vendor selected will need to provide BCSS TRN DEPT a contractor affidavit and agreement, and non-collusion affidavit which will be provide after awarded.

Delivery Items will be delivered to:

Barrow County Schools Transportation Department

266 Hal Jackson Rd

Winder, GA 30680

Price must include shipping and delivery.

All amounts are approximate. More or less of any item may be purchased at bid price. Delivery must be coordinated and scheduled with the Barrow County School System Transportation Department.

Delivery schedule:

Transportation shop will be open for delivery Monday through Friday from 8am to 5pm during the months of August through May.

Transportation shop will be open for deliveries Monday through Thursday from 7:30am to 2:30pm during the months of June and July.

By signing and submitting this bid, you are agreeing to the terms and conditions set forth in this bid package.

Company Name:

Address:

Phone:

Signature of Authorized Company Representative Date

BID FORM (print name of company):

ITEM AND PART

NUMBER

BRAND /

MUNUFACTURER

NAME & PART

NUMBER

WARRANTY

OF PART

COST EACH

/ PER UNIT

CORE COST

EACH

Total Cost

Battery /

GROUP 31 - 900

CCA OR ABOVE

CCA @ 0 degree

F Brake Shoes

Brake Shoes

Brake Shoes

Brake Shoes

Brake Shoes

Brake Drum

Brake Drum

Brake Drum

Brake Drum

3757X Brake Drum

3758X Brake Drum

Brake Drum 10080764

Brake Drum 85123463002

ANY ADDITONAL PARTS REQUESTED

Percentage off list price % Warranty on parts

Printed and Signature of Company Representative Date