Burr Oak State Park Campground Improvements RFQ.pdf

The Ohio Department of Natural Resources is requesting bids for: Construction of stairways and tent pads within the Burr Oak State Park Campground

Ordering Division and address: Burr Oak State Park, 10220 Burr Oak Lodge Rd, Glouster, OH 45732

Specifications:

Campground Stairs - 10 sets of 36” wide stairs with various lengths determined by hillside slope within the Burr Oak State Park campground.

Stringers to be pressure treated 2”x 12” lumber

Hardware (bolts, nuts, washers, screws) to be stainless steel

36” tall handrail on one side to be constructed of black powder coated 1 ¼’ steel handrail tubing.

Stair assemblies must be secured with in-ground wood treated posts encased with 30” of concrete below grade. Post spacing is 4’ apart or equal spans to not exceed 4’.

Most staircases will be centered between 2 identified and adjoining sites with lengths down the slope at marked locations leading to the campsite. 3 staircases will service one site only. Locations and lengths are:

Campsite # 65-66 – 25ft

Campsite # 67-68 – 25ft

Campsite # 69 – 25ft

Campsite # 70-71 – 42ft

Campsite # 72-73 – 25ft

Campsite # 74-75 – 25ft

Campsite # 76-77 – 28ft

Campsite # 78 – 28ft

Campsite # 79-80 – 25ft

Campsite # 81 – 25ft

Staircase Treads - 12” x 36" Carbon Steel Bar Grating Stair Tread, Standard-Duty Welded, Rectangular Bar, GW-125, 19-W-4 Spacing, , Hot Rolled, Galvanized Finish, 1-1/4" Height x 3/16" Thick Rectangular Bearing Bars, Spaced 1-3/16" on Center with 1" Clear Space Between Bearing Bars, Serrated Surface, Bearing Bars Run Parallel to Length of Stair Tread, Cross Bars Spaced 4" on Center, Checkered Plate 90° Angle Nosing with Unequal Legs (1-1/4" Leg x 1-3/4" Leg) and CP-BG-1225 Bar Grating Stair Tread Carrier Plates - Pair (2-1/2" Height x 12-1/8" Width) Attached, 77% Open Area.

Tent sites – 7 individual sites within the Burr Oak State Park campground

Each site shall consist of a 16’x16’ leveled tent platform

Platform to be constructed of 8x8 stacked treated wood posts laid horizontally in a cribbing design.

Ground level cribbing to be pinned to the ground to prevent slippage with exterior sub surface grade anchors at minimum a depth of 24”.

Stacked cribbing after the first course to be stagger stacked and pinned together with exterior grade Stainless steel screws, then backfilled with compacted dirt to provide level surface for future tent placement.

Pad heights in excess of 30” elevation will require standard handrail constructed of pressure treated lumber – 4”x4” posts placed 4’ on center with two rows of equally spaced 2”x6” railing to a height of 36”.

These 7 leveled pads to be constructed on the following campsites: 67, 71, 75, 76, 77, 80, 81

Work to be started after September 2, 2025 and completed prior to October 31, 2025.

Federal Participation Disclosure – This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program- Award 06- 79-06421

Buy America Provision - To the greatest extent practicable, contractors are encouraged to purchase American-made equipment and products with funding provided under EDA financial assistance.

Please also see the attached Required Federal Contract Provisions for additional guidance.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the Burr Oak Campground – MUST call ahead and leave message to confirm visit – Jerry Pollock (740) 891-1753 or Phil Melillo (740) 447-

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. The invoice must be in PDF or JPEG format.

2. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

3. Supplier full name as it appears on your PO.

4. The Ship to and/or service facility name and full address

5. Unique invoice number

6. Date of service or date work was completed.

7. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

8. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

9. No State of Ohio sales tax

10. Remit to address must match our records for payment.

11. This PO is only valid for the goods and/or services received through June 30, 2025.

12. Any goods/services received after June 30, 2025 will require a new PO.

mailto:invoices@ohio.gov