Bulloch Local Protein IFP _010926_docx (4).pdf

Bulloch County Board of Education

School Nutrition Program

INVITATION FOR PROPOSAL LOCAL PROTEIN

IFP #:010926

Invitation For Proposal Timeline

Bid Issue/Posting Date April 3rd

Pre-Bid Meeting Date, Time and Location N/A

Final Date for Written Questions April 27th 4:00 PM

Proposals Due Date and Time May 4th @ 10:00 AM

Proposal Due Location (deliver or mail to address)

School Nutrition Services & Auxiliary Warehouse

18201 Highway 80 West Statesboro GA, 30458

Proposal opening May 4th 2:00 PM

Award Notification May 8th 2026

Contract Start Date and End Date

(MM/DD/YYYY)

July 1, 2026 – June 30, 2027

In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age and disability.

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence

Avenue, SW, Washington, D.C. 20250-9410 or call (202) 720-5964 (voice and TDD).

USDA is an equal opportunity provider and employer.

BID FOR NAME OF PRODUCT LABEL SEALED ENVELOPE AS FOLLOWS:

X Food “IFP FOOD”

TABLE OF CONTENTS

TABLE OF CONTENTS 2

PURPOSE AND INTENT 3

DEFINITIONS 4

SECTION 1 5

TRANSMITTAL PAGE 5

SECTION 2 6

SPECIFIC TERMS AND CONDITIONS 6

SECTION 3 10

LAWS AND REGULATIONS 10

SECTION 4 12

PRODUCT SPECIFICATIONS SUMMARY 12

PRICING REFERENCE SHEET 13

SECTION 5 14

RFP CHECKLIST 14

ATTACHMENT A 15

RESPONSE COVER SHEET 15

ATTACHMENT B 16

CONTRACT SIGNATURE PAGE 16

ATACHMENT C 18

CONTRACT SIGNATURE PAGE 18

ATTACHMENT D 18

PRODUCT SPECIFICATIONS 19

ATTACHMENT E 19

LOBBYING FORM & DISCLOSURE 19

ATTACHMENT F 22

ATTACHMENT G 24

ANTI-COLLUSION AFFIDAVIT 24

PURPOSE AND INTENT

OVERVIEW – The District is seeking proposals in response to this Request for Proposal (“RFP”) from entities to provide fresh locally raised and processed protein to the Bulloch County School District (“District”) for fiscal year

2026-2027. The District is committed to its “Farm to School” program, and endeavors to work with one or more vendors that support the District’s vision of bringing fresh, local, and high-quality food to schools.

The District may award this RFP to more than one proposer, including, but not limited to, award of seasonal items to multiple proposers. The District does not seek exclusive vendors for any of the protein items listed in this RFP. The District will continue to procure some of its protein through the USDA and commercial vendors. Please note that the District reserves the right to purchase protein from these and other sources, as best supports the District’s farm to school efforts.

The District seeks protein vendor(s) who will support the District in the following goals:

○ Ensure that students are receiving high-quality protein,

○ Purchase high-quality protein at the best possible price,

○ Purchase locally-raised and minimally processed proteins with a preference for proteins raised closer in proximity to the District:

We define locally as: raised and processed within a 200-mile radius of Bulloch County.

○ Offer more protein that is locally raised and processed

○ Partner with a protein vendor that will provide excellent customer service and clearly state where protein items come from, including the farm name and city.

The District is located in Bulloch County and will have a projected student enrollment for the 2026- 2027 school year of approximately 11,200 students. There are fourteen (14) schools: ten (8) elementary schools, two (3) middle schools, and three (3) high schools. The District will consider proposals for: delivery to the school nutrition warehouse located at 18201

Hwy 80, W Statesboro, G.A 30458

DEFINITIONS

Locally Grown - Food grown/raised and processed within a 200-mile radius of Bulloch County

Addendum – A change, addition, alteration, correction, or revision to a bid or contract document.

Bidder – A firm, individual, or corporation submitting a bid in response to this IFP.

Contract Documents – Consist of the Agreement between the Board/SNP and the Contractor, terms and conditions, schedule, specifications, drawings, any and all addenda, errata, and bulletins issued prior to execution of the contract, other documents listed in the Agreement, and modifications issued after execution of the contract.

Damaged Item – Refers to an item that has sustained damage that would allow spillage from the original container, a loss or disfigurement of a label that would hinder identification, a contaminated package that would affect the content of that package or any other happening that would affect the quality and/or quantity of the original item.

NSLP – National School Lunch Program

Pack Size – With some items, the bid unit does not represent a package configuration by which the item would normally be purchased. In such instances, the Bidder will be required to bid according to the designated bid unit and also state how the product will be packaged and to provide a cost for the purchase unit.

Purchase Unit – The package configuration (case, carton, box, bag, etc.) by which the product would normally be sold.

This shall also mean packaging being referred to when the term “case price” is applicable.

SBP – School Breakfast Program

SFA – School Food Authority

BCSN- Bulloch County School Nutrition

Solicitation – A document used by the Board/SNP to acquire goods and/or services. Solicitations must incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Solicitations must also identify all the requirements that the Offerors or Bidders must fulfill and all other factors to be used in evaluating the bids or proposals.

Vendor– The provider of the goods and/or services under the Contract.

CN Label - Child Nutrition Label, a voluntary, USDA-authorized stamp found on processed food products (like nuggets, hamburger patties, or entrées) that clearly states how that specific item contributes to meal pattern requirements for school lunches and child care programs. It guarantees a product's nutritional contribution, helping operators verify compliance with regulations.

SECTION 1

TRANSMITTAL PAGE

The Bulloch County School Nutrition Program is accepting local proteins. This RFP is intended to result in a fixed price contract for one year, July 01, 2026, to July 31, 2027. The Bulloch County School System is tax-exempt.

Proposals are due by the date, time, and location shown on the Invitation for Proposal Timeline. Proposals will be opened at the date, time, and location shown on the Invitation for Proposal Timeline.

Sealed Bids shall be mailed or delivered to:

School Nutrition Program

18201 Highway 80 West

Statesboro Ga, 30458

Questions regarding this Invitation for Bid shall be directed to: Desiree Yaeger at dyaeger@bullochschools.org

SECTION 2

SPECIFIC TERMS AND CONDITIONS

1. The vendor must have the ability to service the school district according to the contract.

2. The Bulloch County School Nutrition Program reserves the right to reject any or all bids. The contract will be awarded to the vendor whose offer is judged to be most advantageous to

Bulloch County School Nutrition Program in the areas of price, frequency of delivery, local purchasing, service capabilities, and any other factors specific to the commodity. Price alone will not be the determining factor in this RFP.

The term may be extended up to four (4) terms if requested by the awarded Vendor(s) at least 120 days in advance of the current term expiration. All prices submitted must be firm for the duration of the term as well as any subsequent renewals.

3. Proposals must be on forms furnished with this Request for Proposal. They must be mailed or delivered to the

Bulloch County Board of Education School Nutrition Program, 18201 Hwy 80 W, Statesboro, GA 30458, in a sealed envelope marked with your farm name and the RFP #010926 clearly marked on the outside of the envelope. Please allow ample time for delivery. Late proposals will not be considered for award. Pricing must be included with the sealed hard copy; pricing can also be submitted electronically by email as an Excel document to dyeager@bullochschools.org by the closing date. Any proposal received after the designated time will be deemed late and will not be considered by the Bulloch County School Nutrition Program.

Verify your quotation before submission, as it cannot be withdrawn, corrected, or altered after submission. A responsible officer or employee must sign, and all obligations assumed by such signature must be fulfilled.

4. Description of Expected Services

○ BCSN expects the highest level of quality, professionalism, and results from the vendor and product and the development and implementation of services provided by them, including, Category Maximum Score

Price 30 Points

Alignment - preference for items that meet the requirements as described (based on notes)

20 Points

Product quality and availability - preference will be given to farms that can meet forecasted needs

30 Points

Services and Support 20 Points mailto:dyeager@bullochschools.org but not limited to the following:

1. Supplier shall comply with all applicable federal, state, and local statutes, laws,

2. ordinances, rules, and regulations, including securing and maintaining in force such

3. permits and licenses as are required by law in connection with the furnishing of services

4. pursuant to this agreement.

5. BCSN expects that the success of the suppliers’ performance and product will be determined at

a. The sole discretion of BCSN.

6. BCSN expects that the success of the bidder’s performance and product will be determined by

7. Both qualitative and quantitative means of data collection and analysis.

5. Food Safety

Hazard Analysis and Critical Control Point (HACCP) Program

○ All proposers must follow all Federal, State, and local health codes, including HACCP guidelines. BCSD reserves the right to review a distributor’s HACCP program and facilities in detail, if needed.

○ The proposer must provide the following information/answers:

a. Name and address of company

b. Does your company have a HACCP program in place?

c. Provide documentation of your HACCP procedures.

d. Name, telephone, email address, and title of the HACCP program compliance person.

e. How often is HACCP training is provided for your employees?

f. What agencies inspect your facilities?

g. What are the agencies inspection criteria and score range?

h. What was the date and score of your last inspection?

6. Specification and Pack Size

○ Vendor must provide proof of American Grassfed Certification.

○ Vendor must provide proof of the G.A.P 5-Step Compliance of Animal Welfare Standards Certification.

○ All products must be packed and stored under sanitary conditions, kept at proper temperatures, and handled in accordance with good commercial practices. Products delivered must match specifications and pack sizes agreed upon for each product. Product specifications and pack sizes will be designed to maximize consistency. Product specifications and pack sizes are listed in the specification sheet

○ The Proposer must submit the Nutrition Fact Sheet and Product Specification Sheet for each item proposed on the proposal form. Failure to do so may result in rejection of the proposal.

○ Proposer must provide the following:

i. Nutritional analysis, including Child Nutrition label or statement

ii. Preparation instructions

iii. List of ingredients

iv. Documentation verifying whether products are domestic or non-domestic

7. Quality Assurance

○ All products delivered must meet agreed-upon quality standards.

○ Products that do not meet product-specific specifications, pack sizes, or quality standards will be rejected at the point of delivery or discovery, and the farmer will provide credit as applicable.

○ For all products, failure to supply products according to agreed-upon specifications and standards may result in a request for credit, communication to avoid future occurrences, and the cancellation of the award or contract.

8. Traceability

○ Each case of product delivered must be labeled with the farm name and product. The District reserves the right to request documentation that verifies the traceability information provided on each case, and the supplier must provide documentation within 24 hours of the request.

9. Ordering and Quantity

○ BCSN will communicate individually with selected vendors to plan orders and identify specific delivery dates based on awarded items.

○ The 2026-2027 school year for BCSN will begin in July. The first Farm to School protein deliveries for the school year will likely be the last two weeks of July.

○ Farmers must designate a primary contact person to work with the District in a timely manner to communicate availability and order logistics, as well as a secondary contact (for instance, when the primary contact is unavailable). This person is expected to be responsive to District inquiries regarding availability and orders via phone and email, and respond in a timely manner.

○ The quantities and timelines in the Local Foods Specification Sheet describe what and when the District plans to purchase from awarded vendors. The District will be in close communication with awarded farmers to refine quantities as the summer and school year draw near, and then will be in weekly communication regarding exact purchase quantities. BCSN will put forth a good faith effort to fulfill commitments with awarded vendors and order protein quantities similar to what is described in the Local Foods Spec Sheet.

The District will employ good communication to make sure any unexpected changes in demand are communicated as soon as possible.

○ Awarded farmers must be in good communication with the District regarding product availability and must strive in good faith to provide the products awarded or contracted by the District. Reliability is important to

BCSN, but we understand that farms may face unexpected supply issues due to weather or other circumstances out of the vendor’s control. If awarded vendors, in spite of good planning and good faith efforts, cannot provide the desired quantities for a specific order or orders, the District reserves the right to instead purchase the item(s) from other sources. Substitutions may be suggested and negotiated at the sole discretion of the District.

○ The successful vendor(s) will be required to notify the Office of School Nutrition of any shipment delays and/or backorders. Lead time in excess of thirty (30) calendar days may not be accepted.

○ The process of substituting one product for another is NOT allowed as each item is strategically placed on the menu to meet the components of the National School Lunch and Breakfast Programs.

10.Delivery

○ Awarded suppliers must deliver products in clean, new boxes/bags or other mutually agreed-upon containers using clean, sanitary delivery vehicles. Bulk boxes may be negotiated on a product-by-product basis. Delivery must be made in clean vehicles.

○ The District will have the right to refuse products that do not match agreed-upon product specifications, pack sizes, quantities, temperatures, or delivery times.

○ Deliveries will be made to the school nutrition warehouse between the time of 7:30 am and 3:30 pm, located at:

18201 Hwy 80 W

Stateboro, GA, 30458

11. Invoicing and Payment Requirements

○ Farmers must provide invoices to the District within 5 business days of delivery via email.

○ Email: alambert@bullochschools.org and tjohnson@bullochschools.org

i) Invoices, at a minimum, shall consist of the following information:

1. Delivery location and date of delivery

2. Item description and cost

3. Extended cost for total quantity purchased

4. Total cost of all products purchased

○ Invoices will be paid within 45 days of receipt of the invoice. Awarded products that are delivered according to all specified requirements will be paid for according to the awarded price per pound. The price per case will be calculated using the average weight of each case multiplied by the price per pound identified in the bid. Average case weights may be audited by the District at any time.

12.Audits

○ Audits of the vendor’s records will be made at the discretion of District officials at any time.

○ Awarded farmers must agree to make available to the District or its agent any information, including food safety documentation. The District will give the vendor 30 days’ notice of an audit to allow the vendor to gather and assemble records.

mailto:alambert@bullochschools.org mailto:tjohnson@bullochcountyschools.org

SECTION 3

LAWS AND REGULATIONS

XXIII. CONTRACT WORK HOURS/SAFETY STANDARDS ACT (40 U.S.C. 3701-3708) (where applicable)

All contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by

Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each vendor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

These requirements do not apply to the purchases of supplies or materials or articles.

XXIV. DAVIS BACON ACT (for construction contracts in excess of $2,000) [Appendix II to 2 CFR 200(d)]

Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally

Financed and Assisted Construction”). In accordance with the statute, vendors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the

Secretary of Labor. In addition, vendors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40

U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Vendors and Sub vendors on

Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).The Act provides that each vendor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. If applicable only.

XXV. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT [Appendix II to 2 CFR 200(f) (if applicable)

If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that

“funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and

Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

XXVI. PROCUREMENT OF RECOVERED MATERIALS (2 CFR 200.323) (if applicable)

An SFA and its vendors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the

Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items https://www.law.cornell.edu/topn/bacon-davis_act https://www.law.cornell.edu/uscode/text/40 https://www.law.cornell.edu/uscode/text/40/3141 https://www.law.cornell.edu/uscode/text/40/3148 https://www.law.cornell.edu/topn/bacon-davis_act https://www.law.cornell.edu/uscode/text/40 https://www.law.cornell.edu/uscode/text/40/3141-3144 https://www.law.cornell.edu/uscode/text/40/3146-3148 https://www.law.cornell.edu/cfr/text/29/part-5 https://www.law.cornell.edu/uscode/text/40/3145 https://www.law.cornell.edu/uscode/text/40/3145 https://www.law.cornell.edu/cfr/text/29/part-3 https://word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en%2DUS&rs=en%2DUS&wopisrc=https%3A%2F%2Fshealy-my.sharepoint.com%2Fpersonal%2Ftheresa_latta_doe_k12_ga_us%2F_vti_bin%2Fwopi.ashx%2Ffiles%2Fbec010d17c724c4e87ece608c427288c&wdenableroaming=1&mscc=1&wdodb=1&hid=8A04FE9E-9078-9000-F0E7-C0736E5CDF51&wdorigin=Other&jsapi=1&newsession=1&corrid=11953eec-d420-4a88-907b-7316107da6ca&usid=11953eec-d420-4a88-907b-7316107da6ca&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlushFallback https://www.law.cornell.edu/topn/solid_waste_disposal_act designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

I. BUY AMERICAN STATEMENT (7 CFR Part 210.21(d))

Contractor must comply with the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Buy American Act:7 CFR 210.21(d)) which requires schools and institutions participating in the National School Lunch Program

(NSLP) and School Breakfast Program (SBP) in the contiguous United States to purchase, to the maximum extent practicable, domestic commodities or products for use in meals served under the NSLP and SBP.

a) Buy American:

(1) Definition of domestic commodity or product. The term ‘domestic commodity or product’ means:

a) An agricultural commodity that is produced in the United States; and

b) A food product that is processed in the United States substantially using agricultural commodities that are produced in the United States. Substantial means over 51% of the final processed product consists of agricultural commodities that were grow domestically.

Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana Islands are allowed under this provision as territories of the United States.

https://www.law.cornell.edu/cfr/text/40/part-247

SECTION 4

PRODUCT SPECIFICATIONS SUMMARY

Below are listed the products BCS is seeking to award for this RFP, along with various specifications to help in determining viability to potential bidders.

Column Definitions

1. Product Requested

a. The common name of the product BCS is seeking to receive

2. Use and Acceptable Specifications

a. BCS planned usage of the product and guidelines for what the district is seeking as far as size, sorting/grading, quality, and consistency

3. Requested Packaging

a. Prep and packaging expected for delivery to the Bulloch County schools' Auxiliary Warehouse

4. Planned Usage Window

a. The timeframes in which the District would like to use the item and the volume for those timeframes

5. Planned Volume

a. The total amount of this product that the district is seeking for the RFP and the associated school year

6. Additional Notes

a. Any additional information requested or needed to aid in the evaluation by the district

7. Vendor Price

a. Please provide your price for the forecasted volume

PRICING REFERENCE SHEET

The following is a list of pricing from the 2025-2026 school year for farm-to-school products. This list is not intended to be a firm guideline; it is only for reference.

Product Unit Price

Sausage Links lb $5.99

Ground Sausage lb $4.49

Ground Beef lb $5.89

SECTION 5

RFP CHECKLIST

Please include all items on the checklist below:

● Attachment A: Contract Signature Page

● Attachment B: Vendor Bid Form

● Attachment C: Specifications & Quote Sheet and

Nutrition Fact Sheet/Child Nutrition Label

● Attachment D: Lobbying Certificate Disclosure

● Attachment E: Debarment, Suspended, and Ineligible Status

● Attachment F: Anti-Collusion Affidavit

● If Awarded: Food Safety Plan, G.A.P, and American Grass Fed Certification

ATTACHMENT A

RESPONSE COVER SHEET

BULLOCH COUNTY SCHOOLS LOCAL PRODUCE PRODUCT PROPOSAL

Name of Farm/Organization:

RFP Contact Person’s Full Name and Title:

RFP Contact Persons Email:

RFP Contact Persons Phone Number:

Physical Office Address:

Date Month/Year the organization was formed:

Additional Notes:

ATTACHMENT B

CONTRACT SIGNATURE PAGE

This agreement is dated as of ________________ by and between the Bulloch County Board of Education, SFA and

________________________________ hereinafter called VENDOR.

The SFA and VENDOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1. PRODUCTS

VENDOR shall provide all products as specified or indicated in the Contract Documents. Vendor shall supply and deliver specified equipment to the School Nutrition Program’s school, designated, if applicable to this solicitation.

ARTICLE 2. CONTRACT TIME

The food, equipment, supplies or goods shall be in accordance with this Agreement, and are to be completed as specified in IFP.

ARTICLE 3. CONTRACT PRICE

The SFA shall pay VENDOR for the delivery of specified goods in accordance with VENDOR’S bid, which is attached hereto. The SFA shall pay VENDOR net 45 days from date of delivery unless other terms of payment are agreed upon.

ARTICLE 4. INVOICE PROCEDURES

Invoices for payment with appropriate supporting documents shall be preferably emailed or sent to the following address:

Email Preferred: tjohnson@bullochschools.org AND alambert@bullochschools.org

Mailed to:

School Nutrition Program

18201 Highway 80 West

Statesboro, GA 30458

ARTICLE 5. VENDOR’S REPRESENTATIONS

In order to prompt the School Nutrition Program to enter into this Agreement, VENDOR makes the following representations:

5.1 VENDOR has examined and carefully studied the Contract Documents and all other related data identified in the Bidding Documents.

5.2 VENDOR is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the products.

mailto:tjohnson@bullochschools.org mailto:alambert@bullochschools.org

ARTICLE 6. CONTRACT DOCUMENTS

The Contract Documents, which comprise the entire agreement between the School Nutrition Program/SFA and VENDOR concerning the work, consist of the following:

● Transmittal Page

● Standard Terms and Conditions

● Special Terms and Conditions

● Attachment A: Response Cover Sheet

● Attachment B: Contract Signature Page

● Attachment C: Vendor Bid Form

● Attachment D: Specifications & Quote Sheet

● Attachment E: Lobbying Certificate Disclosure

● Attachment F: Debarment, Suspended and Ineligible Status

● Attachment G: Anti-Collusion Affidavit

There are no Contract Documents other than those listed above in this Article. The Contract Documents may only be amended, modified, or supplemented by written agreement between both parties.

ATACHMENT C

CONTRACT SIGNATURE PAGE

IN WITNESS WHEREOF, School Nutrition Program and VENDOR have signed this Agreement. One counterpart each has been delivered to School Nutrition Program and VENDOR.

This Agreement will be effective ______________________________, 20______

____________________________________ Signature of Board member or designee

____________________________________ Name of Board member or designee

____________________________________ Date

____________________________________ Vendor Company Name

____________________________________ Signature of Company Representative

____________________________________ Name of Company Representative

_____________________________________ Date

ATTACHMENT D

PRODUCT SPECIFICATIONS

Please see the attached specification sheet.

ATTACHMENT E

LOBBYING FORM & DISCLOSURE

Disclosure of Lobbying Activities

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

(See reverse for public burden disclosure)

1. Type of Federal Action:

a) Contract

b) Grant

c) cooperative agreement

d) loan

e) loan guarantee

f) loan insurance

2. Status of Federal Action:

a) bid/offer/application

b) initial award

c) post-award

3. Report Type:

a) initial filing

b) material change

For material change only:

Year _______ quarter _______

Date of last report___________

4. Name and Address of Reporting Entity:

____ Prime _____ Sub awardee

Tier______, if Known:

Congressional District, if known:

5. If Reporting Entity in No. 4 is Sub awardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency:

7. Federal Program Name/Description:

CFDA Number, if applicable: ____________

8. Federal Action Number, if known:

9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant

(if individual, last name, first name, MI):

11. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI):

15. Information requested through this form is authorized by title 31

U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: __________________________________

Print Name: _____

Title: _____

Telephone No.: ____________ Date: _______

Federal Use Only

Authorized for Local Reproduction

Standard Form – LLL (Rev. 7-97)

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether sub awardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action.

Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of

Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State, and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the sub awardee, e.g., the first sub awardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks “Sub awardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of

Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for

Proposal (RFP) number; Invitations for Bid (IFP) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10.(a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services and include full address if different from 10(a).

Enter Last Name, First Name, and Middle Initial (MI).

11.The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control

Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503

ATTACHMENT F

AD-1047 OMB No. 0505-0027

Expiration Date: 09/30/2025

Certification Regarding Debarment, Suspension, and Other Responsibility Matters

Primary Covered Transactions

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.)

should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a, as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 CFR § 180.335, Participants' responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0505-0027. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The provisions of appropriate criminal or civil fraud, privacy, and other statutes may be applicable to the information provided.

(Read instructions on page two before completing certification.)

A. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, or proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (A.2.) of this certification; and

4. Have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

ORGANIZATION NAME PR/AWARD NUMBER OR PROJECT NAME

NAME(S) AND TITLE(S) OF AUTHORIZED REPRESENTATIVE(S)

SIGNATURE DATE

https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint mailto:program.intake@usda.gov

Instructions for Certification

(1) By signing and submitting this form, the prospective lower tier participant is providing the certification set out on page 1 in accordance with these instructions.

(2) The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

(3) The prospective lower tier participant shall provide immediate written notice to the person(s) to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(4) The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549, at 2 C.F.R. Parts 180 and 417. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

(5) The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

(6) The prospective lower tier participant further agrees by submitting this form that it will include this clause titled

"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion: Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

(7) A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the System for Award Management (SAM) database.

(8) Nothing contained in the foregoing shall be construed to require establishment of a system of records to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(9) Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Form AD-1048 (REV 12/18)

ATTACHMENT G

ANTI-COLLUSION AFFIDAVIT

STATE OF:

COUNTY/CITY OF:

, of lawful age, being first sworn on oath say, that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any state official of employees to quantity, quality, or price in the prospective contract, or any other terms of said prospective official concerning exchange of money or other thing of value for special consideration in the letting of contract; that the bidder/vendor had not paid, given or donated, or agreed to pay, give or donate to any officer or employee either directly or indirectly in the procuring of the award of a contact pursuant to this bid.

Signed

Subscribed and sworn before me this day of , 20______.

Notary Public (or Clerk or Judge)

My commission expires:

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