Bull Gang SOW_signed.pdf

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Fermi National Accelerator Laboratory

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

LBNF/DUNE-US

Bull Gang Statement of Work (SOW) October 14, 2024

Document Number: e.g., DUNE DocDB-xxx

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page ii

Document Approvals

Signatures Required Signature & Date Approved

Originator: Josh Wiillhite, LBNF/DUNE-US BSI and Excavation Project Manager

Approver: Michael Andrews, LBNF/DUNE ES&H Manager

Approver: Kevin Fahey, LBNF/DUNE Quality Assurance Manager

Approver: Susan Underwood, LBNF/DUNE-US Senior Procurement Officer

Approver: Micheal Pfaff, FDC I&I Services Manager

Approver: Jolie Macier, FDC Project Manager

Approver: Kurt Vetter, LBNF/DUNE-US Project Manager

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Revision History

This version of the document may not be the current or approved revision. The current revision is maintained in the LBNF/DUNE Document Management System (DocDB) or the Engineering & Equipment Data Management Service (EDMS) where internal Project document approvals are managed. DocDB can be accessed through the web by authorized users (https://docs.dunescience.org/), and EDMS can be accessed through the web at https://edms.cern.ch. This document can be identified by the revision date as indicated in the Version Control Table below.

The current approved version is always available in DocDB or EDMS.

Author Revision Date

Location (DocDB) Description of Changes

Original https://docs.dunescience.org/_ https://edms.cern.ch/

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Table of Contents

Document Approvals .................................................................................................................................... ii

Revision History ........................................................................................................................................... iii

List of Figures ............................................................................................................................................... v

1 INTRODUCTION ................................................................................................................................. 1-1

1.1 Background .............................................................................................................................. 1-1

1.2 Purpose of SOW ....................................................................................................................... 1-1

1.3 Assumptions ............................................................................................................................. 1-2

1.4 Timeline ................................................................................................................................... 1-2

2 Applicable Documents ....................................................................................................................... 2-2

3 SOW Performance Requirements ..................................................................................................... 3-3

3.1 General Requirements ............................................................................................................. 3-3

3.2 Common Bull Gang Scope ........................................................................................................ 3-3

4 Required Tasks .................................................................................................................................. 4-5

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan ....................................... 4-5

4.2 Task 2: Preparation of Quality Assurance / Quality Control .................................................... 4-6

4.3 Task 3: Preparation of a Project Schedule ............................................................................... 4-6

4.4 Task 4: Surface BSI Bull Gang ................................................................................................... 4-7

4.4.1 Material Transport ............................................................................................................... 4-7

4.4.2 Maintenance of Roads, Parking and Laydown areas ........................................................... 4-7

4.4.3 Maintain Temporary Construction Buildings ....................................................................... 4-8

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT) ................................................. 4-8

4.4.5 Erosion Control and Site Restoration ................................................................................... 4-9

4.5 Task 5: Underground BSI Bull Gang .......................................................................................... 4-9

4.6 Training and Supplies ............................................................................................................... 4-9

4.7 FRA Directed Scope ................................................................................................................ 4-10

4.8 Task 6: FDC Bull Gang ............................................................................................................. 4-10

4.9 FDC Surface Bull Gang ............................................................................................................ 4-10

4.10 FDC Underground Bull Gang .................................................................................................. 4-10

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5 Deliverables ..................................................................................................................................... 5-11

5.1 Subcontractor’s Deliverables ................................................................................................. 5-11

5.2 Format for Documentation and Deliverables ........................................................................ 5-11

6 Periodic Communication ................................................................................................................. 6-11

7 Transportation ................................................................................................................................. 7-12

List of Figures

Figure 1: DOE Underground Leased Space at SURF (LBNF/DUNE Caverns) .............................................. 1-1 Figure 2. General Site Layout (SURF) ......................................................................................................... 4-7 Figure 3. Ross Yard Area (SURF) ................................................................................................................ 4-8

Bull Gang Statement of Work (SOW) List of Figures

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1 INTRODUCTION

1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermilab (in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located.

Figure 1 illustrates the general underground work area at the SURF (far) site.

1.2 Purpose of SOW

This SOW, defined as the “Bull Gang,” outlines the performance requirements and tasks to supply logistical and material transport services for managing the flow of materials in support of the LBNF/DUNE Building and Site Infrastructure (BSI) subproject and the Far Detectors and Cryogenic Infrastructure (FDC) subproject. The Bull Gang SOW has three main areas of defined performance: BSI Surface Bull Gang, BSI Underground Bull Gang, and FDC Bull Gang. The BSI and FDC Bull Gang services will coexist during the

Figure 1: DOE Underground Leased Space at SURF (LBNF/DUNE Caverns)

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page 2-2 period of time the BSI subproject is active. Only the FDC Bull Gang services will be required after the BSI subproject is completed.

The BSI Surface Bull Gang work includes coordinating deliveries to the SURF site, unloading materials, short-term storage, and transport of materials to the Ross Headframe. At the headframe, materials are transferred to the SDSTA for shaft movement. SDSTA transports deliveries through the shaft and unloads them at the 4850L. The BSI Underground Bull Gang then receives the material again and transports it to either a storage location or the site of installation. The FDC Bull Gang’s primary responsibility is to manage the flow of FDC materials at surface and the 4850L in support of the LBNF/DUNE FDC subproject.

Additional maintenance and service requirements are outline in Section 3.

1.3 Assumptions

Bull Gang support is required from 7 AM – 5 PM and from 7 PM – 5 AM on both surface and underground Monday through Friday. Assume Saturday day shift support is required 50% of the time.

SDSTA has the responsibility of transporting material through the shaft and unloading the materials at the 4850L.

1.4 Timeline

This SOW is intended to cover a performance period for the BSI and FDC Bull Gangs operating simultaneously is from April 1, 2025 through January 6. 2027.

The intended period of performance for the FDC Bull Gang in support of only the FDC subproject is from January 7, 2027 to June 30, 2029.

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the subcontract, the SOW, the specifications and drawings, the safety and the quality assurance requirements, and the work activities involved with each task.

2 Applicable Documents

Reference documents are provided to supplement this SOW to the extent involved in defining tasks within this SOW.

• Appendix 1: BSI surface and underground drawings

• Appendix 2: FDC Final design report

• Appendix 3: Baseline BSI schedule

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• Appendix 4: Baseline FDC schedule

• Appendix 5: FRA estimation of FDC logistics demand

• Appendix 6: SURF Access Restrictions

• Appendix 7: ESH Manual

These documents are provided as attachments to the RFP documentation.

3 SOW Performance Requirements

The Subcontractor shall furnish all properly qualified management, personnel, facilities, materials, supplies, tools, transportation, and equipment with appropriate accessories (except as provided by FRA) and shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all construction and/or services described in this SOW. The Subcontractor shall provide all labor, equipment, supplies, materials, supervision, shop facilities, design personnel, management personnel, required sub-tier vendors, software, hardware, and office space for completing this scope of work.

3.1 General Requirements

The Subcontractor shall meet with CM/GC and/or FRA at specified times during each planned work shift to agree on priority for daily activities. A report shall be provided for each shift describing work performed during that shift. These reports shall be provided not later than 2 shifts after the reported shift. Reports shall include:

• Loads moved: from-to, quantity, general description

• Areas cleaned

• List of staff working

• Logistics delays, cause of delay

• Notable safety items – both positive and requiring improvement

• Quality related issues

• Equipment status (available, down for repair/maintenance, etc.)

Subcontractor is required to ensure that the site safety protocols are strictly adhered to. This includes development of Job Hazard Analyses (JHA’s) and/or Standard Operating Procedures (SOP’s), and ensuring workers are fully aware of the contents of these and held accountable for following them or stopping work and making adjustments if needed. JHA’s and SOP’s will be reviewed and approved by relevant stakeholders before work commences.

3.2 Common Bull Gang Scope

Provide the following equipment and supplies:

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• Forklifts (X surface, Y UG)

• Manlifts (X surface, Y UG)

• Mobile Crane (X Surface, Y UG)

• Loader/LULL (X Surface, Y UG)

• Rental of offsite storage if needed

• Rental of offsite parking if needed

• Light Plants – supply and maintain o Ross (1 each) o Yates (1 each) o Mill Res (1 each) o Off-site Yard (1 each)

• Miscellaneous Design Engineering (for Bull Gang effort only) o Design Engineering for handling of any materials supplied within this work scope o Rigging required for managing typical loads.

o The owners of unusual loads are responsible for design of and specialty rigging for large, awkward, or sensitive materials. This will be provided to the subcontractor and is not the responsibility of the subcontractor.

• Other Equipment Requirements o Equipment Mechanic o Freight In o Freight out o Assemble/disassemble for movement to the underground o Proximity Sensors (https://www.scan-link.com/) are used on site to mitigate risk of human/machine interactions.

§ Need detector units and the sensor tags for all the gear on site

§ All hard hats to include proximity sensors o White Noise backup alarms for all surface equipment to limit noise at nearby residences o Fuel Storage management for equipment in this scope o Equipment Mounted Fire Suppression buy/maintain o Fire Extinguishers buy/maintain o Communications (radios)

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4 Required Tasks

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan

A part of the Exhibit A For Supply and/or Services Subcontracts the Environmental, Safety, and Health Certification (ESHC) form will be provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with DOE 10 CFR Part 851. In addition, subcontractor must develop and submit a Site Specific Environment, Safety, and Health (ES&H) plan which must comply with and encompass all applicable aspects of 10 CFR Part 851 Worker Safety and Health Program including 29 CFR Part 1910, OSHA Safety and Health Standards for General Industry and the DOE Hoisting and Rigging Standard DOE STD-1090-2020.

All Subcontractor personnel shall be required to attend various FRA provided trainings, listed below, and shall be billable at the straight time rate. Following is a summary of training required by and offered by

FRA:

Table 1. Subcontractor Required Training Courses

Course Description Typical Duration

Oxygen deficiency Hazard (depending on area) 8 hours

SURF site orientation -- Surface 2 hours

SURF Surface practical factors 1 hour

SURF site orientation -- Underground 2 hours

SURF Underground practical factors 1.5 hours

The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements concerning Subcontractor training.

1. The Subcontractor shall be responsible for assuring that their employees and sub-tier Subcontractor employees, who do not speak English, understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to those employees.

2. All Subcontractors/Subcontractors performing work at SURF shall provide to their employees any necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Sanford Underground Research Facility (SURF).

− Exceptions involve hazards which are unusual for subcontractor employees. For example, FRA normally provides appropriate training for Subcontractors working in oxygen deficient hazard areas.

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3. Records of ES&H Training that were provided by the Subcontractor, or others, and received by Subcontractor employees performing subcontractor activities at SURF shall be available for review by

FRA.

4. Subcontractors shall maintain and provide to FRA upon request, any and all occupational safety and environmental records.

5. Records required to be maintained by federal/state regulation.

− OSHA injury/illness logs, training records − Inspection records − Safety meeting minutes − Incident investigations documentation

6. Additional records appropriate for the Subcontractor’s activities shall also be maintained and provided to FRA upon request. Examples include but not limited to the following.

− Crane and rigging Inspections − Scaffolding − Fall Protection

If the Subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), the Subcontractor must comply with 29 CFR 1910 Subpart K and make available the list of names of any employee.

4.2 Task 2: Preparation of Quality Assurance / Quality Control

In conjunction with the General Terms and Conditions Quality Requirements, unless otherwise specified by the work order or the FRA Task Manager, the Subcontractor’s on-site supervision will be responsible for the following.

1. All activities necessary to manage, control and document work to ensure compliance with the Subcontract requirements.

2. Ensuring adequate Quality Control services are provided for work accomplished on and off site by his/her organization, suppliers, sub-tier Subcontractors, technical laboratories, and consultants.

3. The work activities include safety, testing and inspection and all other functions relating to the requirements for quality work.

4. The quality and timely provision of workmanship and material provided under this subcontract.

4.3 Task 3: Preparation of a Project Schedule

N/A, scope is in support of others responsible for the schedule

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4.4 Task 4: Surface BSI Bull Gang

4.4.1 Material Transport

The BSI Bull Gang’s primary responsibility is to manage the flow of materials in support of the LBNF/DUNE project. This includes:

• Coordinating deliveries to the SURF site

• Unloading, short term storage, and transport to the Ross Headframe

• Receipt inspection (visual) for damage. Delivery owner shall be notified immediately if any visible damage is observed upon receipt.

4.4.2 Maintenance of Roads, Parking and Laydown areas

Includes the area within the Ross Gate (Ross Yard), Mill Reservoir laydown (Wedge) and designated Yates parking areas. Maintenance includes:

• Street sweeping and dust control

• Maintain laydown surfaces

• Following BSI, Yates and Mill Reservoir maintenance will no longer be required

Figure 2. General Site Layout (SURF)

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Figure 3. Ross Yard Area (SURF)

4.4.3 Maintain Temporary Construction Buildings

This includes cleanup, minor repairs and maintenance, snow shoveling, temporary heat, dry storage material handling, rigging management storage and inspection. All spaces are used by others and maintained under this scope. Subcontractors shall include with their proposal any facilities they deem necessary to perform the work defined in this SOW.

• Warehouse (FDC and BSI) and Pipe Shop in Ross Yard (BSI only)

• Change Trailer, Locker Room and Man Shack in wedge area (BSI only)

• Field Office in wedge area (BSI only)

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT)

Provide Escorts, Flaggers, Spotters, and MOT at the following locations in support of deliveries to the SURF site:

• Mill Reservoir to Ross (BSI only)

• Trucks to Ross from Visitor Center

• Yates to Ross (BSI only)

• Off-site warehouse to yard (BSI only, only if off site yard used. Location TBD).

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4.4.5 Erosion Control and Site Restoration

Maintain erosion control at Ross top following civil work. Provide site restoration (topsoil and seed) for Mill Reservoir area at the conclusion of BSI (Mill reservoir not used for FDC).

4.5 Task 5: Underground BSI Bull Gang

The BSI underground Bull Gang’s primary responsibility is to manage the flow of materials at the 4850L as described in the drawings in Appendix 1 in support of the LBNF/DUNE project. The expected average for BSI is 140 loads per week. A load could be a set of pallets, bundle of pipe, piece of equipment, etc. SDSTA transports deliveries through the shaft and unloads the materials at the 4850L. The Bull Gang responsibility is then to receive the material at the 4850L after unloading by SDSTA and transport to either a storage location or the site of installation.

Additional responsibilities of the Subcontractor are outlined below.

4.6 Training and Supplies

The Subcontractor is responsible for providing their staff with the following training and provision of supplies:

• Training per person:

o Site specific, provided by FRA:

§ Reference section 3.2 o Expected training provided by subcontractor:

§ OSHA Training § Annual Refresher § Mobile Equipment Training § Rigger Training § Scaffolding Competent Person Training § Silica Training

• A quarterly Emergency Response Drill is managed by the SDSTA

• Supplies including:

o Safety (PPE) – Type II Safety helmet with chin strap , safety glasses, reflective clothing

(Class II), safety toe boots above the ankle, cap lamps, hearing protection o Small Tools and Supplies (STS) o Self Rescuers - OCENCO M20.2 must be carried by all underground staff when accessing the underground facilities. OCENCO escape breathing apparatus EBA-75 one hour units shall be cached underground for each worker for emergency response purposes.

o Air Monitors - Mx6 required to be carried by each guide; Subcontractor responsible for their own maintenance and calibration.

o Fall Protection and Working at Heights Permit for fall hazards greater than four feet.

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4.7 FRA Directed Scope

Where FRA has miscellaneous activities that can be accomplished using the staff and equipment included in this scope without overtime, subcontractor shall support these requests.

4.8 Task 6: FDC Bull Gang

The FDC Bull Gang’s primary responsibility is to manage the flow of materials in support of the LBNF/DUNE FDC Subproject. The FDC material transport logistics shall be coordinated with BSI material transport during the active phase of BSI to avoid impacts on the BSI subproject.

The FDC subproject consists of two large cryostats that will be constructed underground at the 4850L.

There are 2,215 steel components per cryostat, for a total of 2,900 metric tons. There are 566 loads are planned per cryostat using the skip cage (long straight beams).

In addition to the cryostat steel components the FDC subproject will receive a large number of components from partner institutions around the world. Total anticipated materials for movement in support of the FDC subproject is approximately 20,000 pallet equivalents. These materials vary in composition form foam insulation and stainless-steel skin materials for completion of the cold cryostat construction to sensitive electronic materials which make up the detector components. Additional conventional building materials and consumables are included in this estimated volume.

4.9 FDC Surface Bull Gang

The primary responsibility is to manage the flow of FDC materials in support of the LBNF/DUNE FDC subproject.

• Collaborate with the FDC Installation Management team for deliveries to the SURF site

• Unloading, short term storage, and transport to the Ross Headframe

• Performing receipt inspection (visual) for damage to include recording of receipt utilizing provided bar code scanning tool. Delivery owner shall be notified immediately if any visible damage is observed upon receipt.

4.10 FDC Underground Bull Gang

The FDC underground Bull Gang’s primary responsibility is to manage the flow of FDC materials at the 4850L in support of the LBNF/DUNE project. SDSTA transports FDC deliveries through the shaft and unloads the materials at the 4850L. The Bull Gang responsibility is then to receive the material at the 4850L after unloading by SDSTA, performing receipt inspection (visual) for damage to include recording of receipt utilizing provided bar code scanning tool, and transport to either a storage location or the site of installation for the FDC subproject.

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5 Deliverables

5.1 Subcontractor’s Deliverables

The Subcontractor shall provide the following deliverables in accordance with the format for documents deliverables provided in Section 5.2.

Deliverable No. Section Description

1 5.2 Daily Report

5.2 Format for Documentation and Deliverables

Electronic distribution will be the standard method of transmitting all deliverables. All contract documents are to be identified by contract number and provided in a searchable PDF format.

Reports and other narrative documents are to have a cover sheet stating the document number, document title, use date, and subcontract number, as well as having a place to identify authors, checker, and approval signatures as required.

All reports and narrative documents are to begin with an executive summary briefly describing the contents and conclusions of the document.

Oral presentations shall use PowerPoint software.

6 Periodic Communication

Progress meetings between FRA and the Subcontractor will be conducted regularly either in-person and/or via tele/video conference. These meetings will be held at scheduled times and locations mutually agreed to. The meetings shall include discussions of the Subcontractor’s progress, potential problems, resources, technical and contractual issues. The Subcontractor shall produce and distribute meeting minutes, assigned actions and associated project management documents within three (3) working days of each meeting. The parties shall forward any comments within five (5) working days of receipt of the minutes.

The Subcontractor shall maintain a list of open action items assigned, identifying action to be taken, the responsible party and the date the action must be completed.

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Monthly progress reports shall be submitted throughout the contract period. Monthly reports and schedule updates shall be submitted on the 20th day (or the first business day after that date) of each month. Monthly reports shall address the following during the reporting period:

• Main schedule tasks and milestones

• Progress, results, achievements and issues encountered

• Scheduled tasks for the next reporting period

• Outstanding issues and action items

• Percent complete per task through reporting period

• Variance explanation and corrective actions

• Anticipated variance in cost or schedule associated with added scope or issues encountered

7 Transportation

Not applicable for this SOW.

End of document