Building Statement of Work.pdf

DEPARTMENT OF TRANSPORTATION

MONROE COUNTY STOCKPILES STATEMENT OF WORK

PREVENTATIVE AND/OR CORRECTIVE BUILDING MAINTENANCE SERVICE

SUMMARY

The work under this purchase order/contract will be performed at the facility located at Commonwealth of Pennsylvania, Department of Transportation, Monroe County Stockpiles as follows:

Stroudsburg Stockpile 1586 North 9th Street Stroudsburg, PA 18360

Analomink Stockpile 2183 Paradise Trail Stroudsburg, PA 18360

Long Pond Stockpile 4540 Route 115 Long Pond, PA 18334

Tobyhanna Stockpile 1269 Prospect Street Tobyhanna, PA 18466

Gilbert Stockpile 147 Long Mountain Road Gilbert, PA 18331

Hardytown Stockpile 120 Game lands Road Cresco, PA 18326

The work to be completed under this purchase order/contract is primarily preventative and/or corrective maintenance as described in the Specifications.

As used in the foregoing description and throughout this document and the Specifications, the following term shall have the following meaning:

“Preventative Maintenance” shall mean the routine, customary or regular course of procedure related to the care or upkeep of an existing Department facility or system, which may also include inspection services provided as part of a preventative maintenance program. Preventive maintenance is conducted to keep equipment working and/or extend the life of the equipment.

“Corrective Maintenance” shall mean the maintenance which is required when an item has failed or worn out, to bring it back to working order, which may also include those services necessary to partially restore, renew or strengthen an existing Department facility or system, following damage caused by use or normal wear and tear.

Additional work to be completed under this purchase order/contract, except for preventative and/or corrective maintenance, shall meet the needs of the Department, as they arise, and not be part of a planned project requiring a design or inspection component related to new construction or renovation.

The contractor is expected to provide/supply all labor, tools, equipment, and vehicles to perform all duties, related duties, and responsibilities associated with performing preventative and/or corrective maintenance of the facilities systems in this contract.

Material and workmanship shall be guaranteed for a period of one (1) year or the remaining term of the original manufacturer warranty, whichever is greater. Contractor shall be responsible for making adjustments during this period of time due to any defective material and/or workmanship.

All labor and materials used at the facility will be documented in a log (OS-501 Confirmation of Services). This log will be signed by the contractor’s representative and/or his/her designee following completion of work assignment. This log shall serve as a basis for payment. The contractor is to provide the logs (invoice) of material used to the Department.

BIDS AND AWARDS

The term of the purchase order/contract will expire one year from the fully executed, approved issued purchase order date, with two (2), one (1) year renewals options – by mutual consent of both parties. The Issuing Office will fix the Effective Date after the contract has been fully executed by the Contractor and by the Commonwealth and all approvals required by

Commonwealth contracting procedures have been obtained. The Contractor shall not start the performance of any work prior to the Effective Date of the purchase order/contract and the Commonwealth shall not be liable to pay the Contractor for any service or work performed or expenses incurred before the Effective Date of the contract.

The hourly rate for working hours and after hour working hours shall include all, labor, equipment, overhead, profit, and all parts associated with performing preventative and/or corrective maintenance.

Travel time will NOT be paid to or from the jobsites (stockpiles, under “Locations”).

The bid will result in a contract in the form of a Fully Executed Purchase Order (PO).

The quantities furnished by the Department on the bid are an estimate only for what the purchase order states for this period of service. The Department does not assume any responsibility that the quantities shall materialize. Nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities.

Additionally, in the event any given line item on the Fully Executed PO requires an increase in quantity, the Contractor shall not proceed with any work until the Department has provided an updated PO reflecting the increased quantity.

The PO will reflect an estimated materials allowance estimated. The Contractor shall not make any single item or combined items material purchase without the approval of the County Equipment Manager or his/her designee. The cost of materials, parts, or repair equipment shall be invoiced at the Contractor’s stated rate with a profit not to exceed 10%. A copy of the supplier’s invoice is required for all material purchases.

BIDDING RESERVATION CLAUSE

The right is reserved to reject any or all proposals or to advertise for new proposals if, in the opinion of the Department, it’s in the Departments best interest to do so.

The Department reserves the right to award any or all of line items of this bid proposal.

DEPARTMENT CONTACTS

Bid and Project Contact - All bid questions and bid submissions should be directed to:

Nick Martino, Roadway Programs Coordinator

570-424-3024 or nimartino@pa.gov

WORKING HOURS AND CALL-OUT PROCEDURE

Normal Working Hours shall be Monday through Friday, 7:00 am to 3:00 pm, Eastern Standard Time.

After Hour Call Out Working Hours shall be Monday through Friday, 3:00 pm to 7:00 am, Eastern Standard Time, and Saturday, Sunday, and National Holidays.

Normal Call-Out Procedure shall occur when the contractor receives a call or written authorization to do work by the County Equipment manager or his/her designee. Upon receipt of call-out request, contractor must be on site ready to commence work within forty-eight (48) hours, unless otherwise specified. The Contractor will not be paid for travel time.

Only the County Equipment Manager or his/her designee is authorized to call for service. The County Equipment Manager or his/her designee must provide his/her name/title/phone number when placing the call for service. This information must appear on the service call work order along with the date and time of the phone call. The work order is to be completed with a description of work and services needed along with a cost estimate for repairs. The work orders are to be signed by the County Equipment Manager or his/her designee and the Contractor’s Service Technician. A copy is to be given to the Department.

If after the 10th Commonwealth business day the Contractor does not arrive on site, the Commonwealth reserves the right to declare the Contractor in Default in accordance with the Contract Terms and Conditions, Section V.27 CONTRACT-021.1 Default.

The contractor shall be available for call-out during normal business hours and after hour -hours.

The Contractor shall provide names and telephone numbers for individuals in his company who may be contacted should an emergency occur.

CONTRACTOR LICENSING

mailto:nimartino@pa.gov

The Commonwealth of Pennsylvania has no requirements related to the registration, certification or licensure of contractors (or their employees) that are engaged in the construction industry.

To comply with federal mandates, however, the Commonwealth does certify contractors and workers that perform asbestos and lead removal services. These certifications are issued by the Certification, Accreditation and Licensing Division at the Department of Labor and Industry. If you have questions about asbestos or lead certification, please visit the Department of Labor and Industry’s website at http://www.dli.state.pa.us/.

The Contractor is required to contact the municipality where the work will occur to determine if the municipality has established licensure and/or certification requirements. Some of Pennsylvania’s 2,565 municipalities have established local licensure or certification requirements for contractors or construction trades people. Typically, these requirements pertain to home improvement contractors, electrical contractors (or electricians), and plumbing contractors (or plumbers). Since the Commonwealth has no jurisdiction in this matter, the Department maintains no records concerning municipalities that have established licensure or certification requirements.

AUTHORIZATION TO DO WORK

It is distinctly understood and agreed under this purchase order/contract that the contractor shall perform such work and furnish such materials as authorized in writing by the County Equipment Manager or his/her designated representative.

PERMITS

When required, the Contractor shall:

Be responsible for obtaining all necessary approvals and Permits from the Department of Labor and Industry (L&I), Bureau of Occupational and Industrial Safety as required under the Uniform Construction Code. (http://www.dli.state.pa.us/)

There are no fees for the Permits as long as the contractor notifies the L&I that this project is for the Commonwealth of Pennsylvania, Department of Transportation and is to be completed on state owned or state leased property.

http://www.dli.state.pa.us/ http://www.dli.state.pa.us/

Follow L&I guidelines for Emergency Permit Applications as referenced in the International Building Code (IBC) 2009.

Maintain and log, all mail receipts regarding L&I correspondence and submittals, and provide copies to PennDOT upon request.

Post all L&I Permits on site, in a weather proof container for L&I inspectors review.

Submit proposed design drawings and develop plans for the existing structure. The Department will provide the awarded Contractor all existing design drawings for this structure if drawings are available. These plans should be accompanied with the proposed alterations associated with this building. If Applicable.

Contractor shall provide all final plans sealed by a Professional Engineer licensed in the state of Pennsylvania.

LAWS, ORDINANCES, AND FEES

The contractor must comply with all state, local and federal laws, ordinances, rules and regulations as applicable and as may be set forth by the Department covering work specified in this contract.