INVITATION TO BID

FOR

BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE

PROTECTION ENGINEER PROFESSIONAL SERVICES

BID NUMBER BC-2025-040

BOARD OF COUNTY COMMISSIONERS

LEON COUNTY, FLORIDA

RELEASE DATE: August 19, 2025

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL

SERVICES

Bid Number BC-2025-040 Opening Date: September 25, 2025, 4:00 pm

Building Mechanical, Plumbing, Electrical and Fire Protection Engineer

Professional Services

I. Introduction II. General Instructions

III. Solicitation Instructions IV. Scope of Services V. Required Certifications

VI. Selection Process VII. Evaluation Criteria

VIII. Minority, Women, Small Business (MWSBE) Enterprise IX. Insurance Requirements X. Terms and Conditions

XI. Ethical Business Practices XII. Required Submittals

Attachments:

A - Exhibit A - Professional Services Requirements B - Agreement_Bldg.Mechanical C - MWBE_Participation_Commitment_Form D - Proposal Response Cover Sheet with Signature - 2025 E - Forms for Solicitation(withoutTeam Summary) 5.2025 F - Affidavit_of_Joint_Venture_Partnership_or_Association G - Apprenticeship_or_Externship_Affidavit H - MWSBE_Mentor_Protege_Development_Plan_Form

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

Leon County Florida P a g e | 2

I. Introduction

A. Summary

Leon County, Florida (“County”) is issuing this Request for Proposals (“RFP”) from qualified firms to provide Building Mechanical, Plumbing, Electrical and Fire Protection Engineer Professional Services.

It is the intent of the County to enter into Agreements with multiple firms in order to meet the anticipated need for services. The distribution of the work to these awarded firms shall be at the sole discretion of the Public Works Division of Engineering Services, based on what staff deems as in the best interests of the County. The Agreement period shall be for two (2) years with three optional one (1) year periods for a possible total of five (5) years.

All professional services to be provided under this Agreement shall be performed by Professionals licensed to practice in the State of Florida under Title XXXII F. S., and in strict compliance with the Consultant's Competitive Negotiation Act,

287.055 F. S. (CCNA). Consultants providing services under this contract shall at all times be knowledgeable of the limiting thresholds of the CCNA statutes and shall insure that full compliance therewith is maintained at all times.

Proposers should be aware that projects to be developed under this contract may have a construction value between $10,000 and $4,000,000. Studies may have a fee of up to $500,000.

B. Background

Services will be on as needed basis for small projects to be administered primarily by Public Works Division of Engineering Services, however, other County Divisions and Constitutional Offices may request and administer these services as well during the term of this contract.

C. Contact Information

Greg Hill Procurement Administrator 1800-3 N. Blair Stone Road Tallahassee, FL 32308 Email: hillg@leoncountyfl.gov Phone: (850) 606-1600 Department:

Procurement

Department Head:

Melanie Hooley Purchasing Director

D. Timeline

Below is the current schedule of the events that will take place as part of this solicitation. The County reserves the right to make changes or alterations to the schedule as the County determines is in the best interest of the public. If any changes to the schedule of events are made, Leon County will post the changes on the Leon County procurement website either as a mailto:hillg@leoncountyfl.gov tel:(850)606-1600

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

P a g e | 3 public meeting notice, or as an addendum, as applicable. It is the responsibility of the firm to register as a vendor in the County's eProcurement Portal located at https://procurement.opengov.com/portal/leoncounty and to click the "Follow" button on your interested projects in order to receive email notifications of changes. Ultimately, it is the responsibility of the firm and other interested persons and parties to review the Purchasing Division’s website to stay informed of the schedule of events, addenda to the solicitation, and public meetings. The main procurement website address is:

https://procurement.opengov.com/portal/leoncounty.

Release Project Date August 19, 2025

Pre-Proposal Meeting (Mandatory) August 28, 2025, 10:00am

MS TEAMS

Paste the link below into your browser to Join the Meeting:

https://teams.microsoft.com/l/meetupjoin/19%3ameeti ng_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdl Y2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a %22854ed59b-aa79-47ab-bff4- 86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d

Meeting ID: 258 598 645 107 2 Passcode: QY6jb2eo or Dial in by phone: 1-929-352-3425 Phone Conf. ID: 251 041 15 #

Question/Inquiries Deadline September 10, 2025, 4:00pm

Opening Date September 25, 2025, 4:00pm https://procurement.opengov.com/portal/leoncounty https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NDU0MzIxYmMtMjVkYy00MjA1LTgxMTYtMDA5ZDdlY2YzNGVi%40thread.v2/0?context=%7b%22Tid%22%3a%22854ed59b-aa79-47ab-bff4-86a4211bbe97%22%2c%22Oid%22%3a%22a63713f5-e829-4a9a-bed6-65bdf428f0f9%22%7d

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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II. General Instructions

If the firm is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the proposal. Firms must be currently licensed and registered in the State of Florida as required under Florida law at the time of submittal. Further, if the applicant is a Joint-Venture or a corporation, the Firm must be currently registered with the Florida Department of State, Division of Corporations if a domestic corporation or have the authority to transact business in Florida if a foreign corporation at the time of submittal.

A. Special Accommodations

Any person requiring a special accommodation at a Pre-Proposal Conference or public opening because of a disability should call the Division of Purchasing at (850) 606-1600 at least five (5) workdays prior to the Pre-Proposal Conference or Bid/RFP opening. If you are hearing or speech impaired, please contact the Purchasing Division by calling the County Administrator's Office using the Florida Relay Service which can be reached at 1(800) 955-8771 (TDD).

B. Prohibited Communications

Any Form of communication, except for written correspondence with the Purchasing Division requesting clarification or asking questions, shall be prohibited regarding a particular request for qualification or any other competitive solicitation between:

A. Any person or person’s representative seeking an award from such competitive solicitation; and

B. Any County Commissioner or Commissioner’s staff, or any county employee authorized to act on behalf of the Commission to award a particular contract.

For the purpose of this section, a person’s representative shall include, but not be limited to, the person’s employee, partner, officer, director, consultant, lobbyist, lawyer, relative, or any actual or potential subcontractor or consultant of the person.

The prohibited communication shall be in effect as of the release of the competitive solicitation and terminate at the time the Board, or a County department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the County Attorney or communications with the Purchasing Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the County.

C. Submittals

Proposals shall be submitted (see "Required Submittals" section) electronically via this solicitation in OpenGov.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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D. Preparation of Proposal

Any material submitted to the County that Respondent contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. The Respondent is required to also provide an unredacted copy of the redacted information as part of the Proposal. If a third party submits a request to the County for records designated as Trade Secret Materials by a Respondent, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Respondent. By submitting a Proposal, Respondent agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

E. Registration

Firms who obtain solicitation documents from sources other than the County Purchasing Division MUST officially register with the Leon County OpenGov procurement portal in order to be placed on the planholders list for the solicitation. This list is used for communications from the County to prospective firms. Also, firms should be aware that solicitation documents obtained from sources other than those listed above may be drafts, incomplete, or in some other fashion different from the official solicitation document(s). Failure to register as a prospective firm through the Leon County OpenGov procurement portal (https://procurement.opengov.com/portal/leoncounty) may cause your submittal to be rejected as non-responsive.

To Register, complete the online vendor registration process, find the opportunity of interest, and click "Follow" or "Draft Response".

F. Registered Planholders List

As a convenience to vendors, Leon County has made available via the internet lists of all registered planholders for each bid or request for proposals. The information is available on-line at https://procurement.opengov.com/portal/leoncounty by simply clicking the Followers tab for each respective solicitation. A listing of the registered vendors with their contact information is designed to assist vendors in preparation of their responses.

G. Errors and Omissions

The County and its representatives shall not be responsible for any errors or omission in the solicitation. Due care and diligence has been exercised in the preparation of this solicitation, and all information contained herein is believed to be substantially correct. Information is subject to review by the successful firm.

H. Acceptance of County Terms

Leon County objects to and shall not consider any additional terms or conditions submitted by a respondent, including any appearing in documents attached as part of a response. In submitting its response, a respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a response, shall be grounds for rejecting a response or placing a respondent in default.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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III. Solicitation Instructions

A. Mandatory Pre-Proposal Meeting

Mandatory Pre-Proposal Meeting: If applicable, the time and location of the Pre-Proposal Meeting will be provided in the Timeline section of this solicitation.

The Pre-Proposal Meeting will be a public meeting that the public is invited to attend via MS Teams.

The purpose of the Pre-Proposal Meeting is to provide a forum to answer questions concerning the RFP, instructions for submitting proposals, and other relevant issues. In the event that any discussions or questions at the Pre-Proposal Meeting require, in the Leon County's opinion, official additions, deletions, or clarifications of the RFP, Leon County will issue a written summary of questions and answers or an addendum to this RFP as the Leon County determines is appropriate. No oral representations or discussions, which take place at the Pre-Proposal Meeting, will be binding on Leon County. The Respondents will be instructed to direct all questions after the meeting to Leon County e- Procurement website.

B. Submitting Questions

Questions shall be submitted directly through the "Question & Answer" Tab of this solicitation. PLEASE DO NOT Email inquiries.

Each respondent shall examine the solicitation documents carefully, including the forms and agreement; and, no later than the last day for questions listed in schedule of events, shall make a written request to the County for interpretations or corrections of any ambiguity, inconsistency or error discovered in the solicitation, including the agreement. The County will prepare a written response to each written question, comment, and recommendation that is delivered to the County prior to the deadline listed in the schedule of events. The County's written responses will be posted to this solicitation. The County will not be responsible for oral clarifications. No negotiations, decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any County employee prior to the opening of proposals. Only those communications which are in writing from the County may be considered as a duly authorized expression on the behalf of the Board. Also, only communications from firms which are in writing and signed will be recognized by the Board as duly authorized expressions on behalf of respondent. Each respondent shall be deemed to have waived all questions, comments, and recommendations that are not submitted to the County in compliance with this section.

C. Addenda To Solicitation

Addenda to this solicitation will be posted to the solicitation. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Division will make a good faith effort to ensure that all registered vendors (those vendors who have been registered as receiving a proposal package) receive the documents. It is the responsibility of the vendor prior to submission of any proposal to check the above website or contact the Leon County Purchasing Division at (850) 606-1600 to verify any addenda issued. The receipt of all addenda must be acknowledged on the response sheet.

D. Proposal Deadline

Proposals shall be electronically submitted (uploaded) to the solicitation no later than the Opening Date (Thursday, September 25, 2025 at 4:00 pm), as identified in the Schedule of Events (Timeline), to be considered.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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E. Receipt and Opening of Proposals

Proposals will be opened publicly at the time and place stated in the Timeline. When the specified time has arrived no proposals received thereafter will be considered. At the time fixed for the opening of proposals, the tabulation sheet will be made public and will be posted to this solicitation.

Sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public records disclosure until such time as the County posts an intended decision or until 30 days after opening of the documents, whichever is earlier. If the County rejects all Proposals submitted in response to this RFP, the rejected Proposals remain exempt from public records disclosure until the County posts an intended decision or until the County withdraws the reissued Proposal. Proposals received by the County pursuant to this RFP will not remain exempt for longer than twelve

(12) months after the County rejects such Bids.

F. Timely Delivery

It is the respondent's responsibility to assure that the proposal is uploaded and submitted at the proper time and location.

Electronic submissions will not be allowed through the County's e-Procurement portal once the deadline has passed.

G. Preparation Costs

The County is not liable for any costs incurred by respondents prior to the issuance of an executed Agreement.

H. Preparation and Changes

Electronic proposal submissions may be edited electronically by the respondent prior to the opening date and time. No changes or corrections will be allowed after proposals are opened.

I. Preparation of Proposal

Any material submitted to the County that Respondent contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. The Respondent is required to also provide an unredacted copy of the redacted information as part of the Proposal. If a third party submits a request to the County for records designated as Trade Secret Materials by a Respondent, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Respondent. By submitting a Proposal, Respondent agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

J. Reservation of Rights

The County reserves the right to reject any and/or all proposals, in whole or in part, when such rejection is in the best interest of the County. Further, the County reserves the right to withdraw this solicitation at any time prior to final award of Agreement.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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K. Award of RFP and Protest

Award shall be made to the responsive, responsible vendor(s) whose proposal(s) is (are) determined in writing to be the most advantageous to Leon County, taking into consideration the evaluation factors set forth in the Request for Proposals.

In accordance with Section 287.05701(3), Florida Statutes, in determining whether a bidder is responsible, the County will not request documentation of or consider a bidder’s social, political, or ideological interests, nor give preference to a bidder based on such interests. No other factors or criteria shall be used in the evaluation criteria that are not included in the Request for Proposal. The County reserves the right to waive any minor irregularity in proposals and to make an award in whole or in part when either or both conditions are in the best interest of Leon County.

Notice of the Intended Decision will be posted on the County website at:

https://procurement.opengov.com/portal/leoncounty for a period of seventy-two (72) consecutive hours, which does not include weekends or County observed holidays. Failure to file a protest within the time prescribed in Leon County Policy No.

96-1, Purchasing Policy, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Notice of intent of bid protest shall be made in writing to the Purchasing Director, 1800-3 N. Blair Stone Road, Tallahassee, Florida 32308. The bidder shall be responsible for inquiring as to any and all award recommendation/postings.

Any award recommendation may be protested on the grounds of irregularities in the specifications, procedure, or the evaluation of the proposal. Such notice of an intent to protest shall be made in writing to the Purchasing Director within 72 hours after receipt of the intended recommendation of award and the protestor shall file a formal written bid challenge within 5 business days after the date in which the notice of intent of bid protest has been submitted. The notice of protest shall contain at minimum: the name of the Protestor; the Protestor’s address and phone number; the name of the Protestor’s representative to whom notices may be sent; the name and bid number of the solicitation; and a brief factual summary of the basis of the protest. Failure to file a notice of an intent to protest or failure to file a formal written bid protest shall constitute a waiver of all rights granted under this section.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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IV. Scope of Services

A. Building Mechanical, Plumbing, Electrical and Fire Protection Engineer

Services may include, but are not limited to the following in each discipline:

A. Building Basic Mechanical, Plumbing, Electrical and Fire Protection engineering services, including:

o Existing equipment / fixture operational evaluation;

o Design of new MPE and Fire Protection systems;

o Design of replacement MPE and Fire Protection systems;

o Coordination of specialty consultants and testing agencies;

o Energy and water consumption audits;

o Systems reconfiguration analysis and design;

o Code analysis and system update planning;

o Code required Energy Forms completion;

o Load analysis;

o Site investigations and inventory of systems and equipment;

o Generation of plans and specifications including Schematic Design, Design Development, 50% and 100% Construction Documents Phase submittals;

o Provide an Opinion of Probable Construction Cost at each phase of submittal documents;

o Procurement and Construction Administration Phase services, including submittal reviews, pay application reviews, bi-weekly site visits, and Substantial and Final Completion Inspections;

o Equipment commissioning; and o Other professional services as required.

B. Supplemental or Additional Engineering services per Leon County Professional Services Agreement, including:

o Feasibility studies;

o Generation of measured drawings of Mechanical, Plumbing, electrical and Fire Protection systems of existing facilities;

o Alternative energy systems engineering (i.e. photovoltaic, geothermal, etc.)

o Sustainability improvements (i.e. water and energy conservation, water harvesting, etc.

o Detailed cost estimation (beyond basic services requirements);

o Forensic investigations;

o Generation of measured drawings of MPE and Fire Protection system of existing facilities; and o LEED professional services

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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V. Required Certifications

A. Licenses and Certifications

The firm shall be responsible for obtaining and maintaining throughout the contract period any licenses required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida.

A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State may submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida or such other state as applicable.

B. Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a proposal in response to this solicitation, the proposer certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes.

C. Certification Regarding Debarment, Suspension, and Other Responsibility Matters

The prospective primary participant must certify to the best of its knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency and meet all other such responsibility matters as contained on the attached certification form.

D. Unauthorized Alien(s)

The Contractor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation or any work authorized thereunder. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the County. As part of the response to this solicitation, please complete and submit the attached form “AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.”

E. Employment Eligibility Verification

By providing goods and/or services to the County, the Contractor is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

P a g e | 11 subcontract with, an unauthorized alien. The Contractor affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

F. Equal Opportunity

The contractors and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

G. Scrutinized Company Certification

A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with Leon County for goods or services of any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with Leon County for goods or services of $1 million or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.4725, Florida Statutes, or with companies engaged in business operations in Cuba or Syria.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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VI. Selection Process

A. Evaluation Committee

The County Administrator, or his/her designee, shall appoint a three-member or five-member evaluation committee that will best serve the needs of the County.

Meetings of Evaluation Committees subsequent to the opening of the solicitation shall be public meetings except for any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as a part of the competitive solicitation, or at which a vendor answers questions as a part of a competitive solicitation. Also, any portion of a meeting at which negotiation strategies are discussed are exempt from being a public session.

Notice of all meetings shall be posted on the Purchasing Division website at:https://procurement.opengov.com/portal/leoncounty and in the Purchasing Division Offices no less than 72 hours (excluding weekends and holidays).

B. Evaluation of Proposals

Evaluators will independently score each responsive proposal based upon the points given in the Scoring Sheet utilizing the Evaluation Criteria contained herein. No other factors or criteria shall be used in the evaluation criteria that are not included in the Request for Proposal.

The initial ranking of proposals is determined by the average rank based upon the points given by each evaluator in the Weighted Scoring Sheet utilizing the Evaluation Criteria Matrix. The scores will be provided by the Purchasing and MWSBE Divisions for Local preference and MWBE participation, respectively.

C. Shortlisting

The best-qualified respondents shall be based upon the CCNA Evaluation Committee's ability to differentiate qualifications applicable to the scope and nature of the services to be performed as indicated by the ratings on the Weighted Scoring Sheet. Typically, the top three rated firms, if there are at least three responsive respondents, will be considered as the shortlisted firms, unless the County Administrator or designee, after input and discussion with the CCNA Evaluation Committee, approves adding additional firms to the shortlist.

D. Optional Presentations/Interviews

The CCNA Evaluation Committee may choose to conduct formal presentations/interviews with shortlisted firms prior to final ranking.

E. Final Ranking

The CCNA Evaluation Committee shall utilize the Ordinal Process Rating System to rank the firms. The respondents shall be listed in order of preference starting at the top of the list. The list of best-qualified firms shall be forwarded to the Purchasing Director, County Administrator, or Board, as appropriate, for approval prior to beginning contract negotiations.

Negotiation sequence shall be based on the order of preference.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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F. Negotiation

The County shall negotiate a contract with the most qualified Consultant/firm(s) for professional services at compensation which the County determines is fair, competitive, and reasonable. In making such determination, the County shall conduct a detailed analysis of the cost of the professional services required in addition to considering their scope and complexity.

Should the Negotiator(s) be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. The Negotiator(s) shall then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the Negotiator(s) shall formally terminate negotiations, and shall then undertake negotiations with the third most qualified firm. Should the Negotiator(s) be unable to negotiate a satisfactory contract with any of the selected firms, the Selection Committee shall select additional firms in order of their competence and qualifications, and the Negotiator(s) shall continue negotiations in accordance with this Section until an agreement is reached or until a determination has been made not to contract for such services.

G. Truth in Negotiation

For any lump-sum or cost-plus-a-fixed-fee professional service contract over the threshold amount provided in s. 287.017, Florida Statutes for CATEGORY FOUR ($195,000), the County shall require the Consultant/firm receiving the award to execute a truth-in-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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VII. Evaluation Criteria

Actual rating for each criteria may range from zero (lowest rating) to the maximum rating points for that criteria

Numerical Score

Evaluation Word

Description

Superior

Response exhaustively addresses the evaluation criterion or demonstrates extraordinary capability and/or experience related to the criterion.

Excellent

Response extensively addresses the evaluation criterion or demonstrates exceptional capability and/or experience

Acceptable

Response adequately addresses the evaluation criterion or demonstrates sufficient capability and/or experience related to the criterion.

Fair

Response minimally addresses the evaluation criterion or demonstrates nominal capability and/or experience related

Poor

Response inadequately addresses the evaluation criterion or demonstrates limited capability and/or experience related

Missing

Response does not address the evaluation criterion and/or does not demonstrate any capability and/or experience

Proposal Responses (in Section 12. Required Submittals, #9 - Tab 2) will be evaluated and ranked on the basis of the following considerations:

No. Evaluation Criteria Scoring Method Weight (Points)

1. 1. Ability of Professional Personnel Evaluators shall consider the following criteria:

A. Qualifications, credentials, and technical ability of the firm and staff to perform the requirements of the scope of services.

0-5 Points 20 (19.6% of Total)

2. 2. Firm's Experience with Professional Services Projects Evaluators shall consider the following criteria:

A. Prior experience of the firm and staff with Professional Services projects

0-5 Points 25 (24.5% of Total)

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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3. 3. Willingness to Meet Schedule and Budget Requirements Evaluators shall consider the following criteria:

A. methodology for ensuring critical and/or high priority project schedules are met and for ensuring budget requirements are not exceeded.

0-5 Points 5 (4.9% of Total)

4. 4. Firm's Availability to Perform Work Shall consider the following criteria:

A. Ability to adequately provide scope deliverables based on current and projected workloads.

0-5 Points 5 (4.9% of Total)

5. 5. Firm's Approach To Professional Services Evaluators shall consider the following criteria:

A. Processes, techniques, standards, software to manage project timelines, budgets, deliverables, capabilities, methodologies, data gathering, evaluation, and report creation.

B. Unique approach, innovative concepts or techniques towards a project.

0-5 Points 30 (29.4% of Total)

6. Minority/Women Business Enterprise Participation To be eligible for evaluation, all MWBE Section Forms must be located in your response.

Points for Minority/Women Business Enterprise Utilization will be awarded by the MWSBE Office as outlined below:

10 Points - The Respondent certifies that they will meet or exceed both aspirational targets through subcontracting to certified MBE and WBE firm(s) and has identified the certified MBE and WBE firm(s) that it intends to use on the MWBE Participation Commitment Form.

5 Points - The Respondent certifies that they will meet a portion of the project specific goals for MBE and/or WBE utilization and has identified the certified MBE and WBE firm(s) that it intends to use on the MWBE Participation Commitment Form.

0-10 Points 10 (9.8% of Total)

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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7. MWBE Joint Venture 2 Additional Points are available for demonstrating Joint Venture, Partnership, or Association; Mentor-Protégé; or Apprenticeship/Externship on the MWBE Participation Plan Form. Response must be deemed responsive to the solicitation.

Points Based 2 (2% of Total)

8. Local Preference Points for Local Preference will be awarded as follows:

A. Individuals or firms which have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which have been certified by the Leon County Purchasing Division as a Local Business, as set forth in this RFP, shall be given a preference in the amount of five (5) points; and

B. Individuals or firms which do not have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which have been certified by the Leon County Purchasing Division as a Local Business, as set forth in this RFP, shall be given a preference in the amount of three (3) points; and

C. All other individuals or firms shall be given zero (0) points for Local Preference.

0-5 Points 5 (4.9% of Total)

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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VIII. Minority, Women, Small Business (MWSBE) Enterprise

A. MWSBE Overview

The Minority Women Small Business Enterprise (MWSBE) Policy of the City of Tallahassee, Leon County Government, and Blueprint Intergovernmental Agency applies to this solicitation. This solicitation has a project specific goal for the participation of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) firms certified by the Office of Economic Vitality (OEV) MWSBE Division.

• Certified MBE Participation Project Specific Goal: 8%

• Certified WBE Participation Project Specific Goal: 6%

All respondents, including MBE firms, and WBE firms will commit to meet the project specific goal(s) or a portion of those goals and list the certified MWBE firms that they anticipate to utilize if they are awarded an agreement from this solicitation. When an MBE or WBE firm is the prime contractor or consultant, the goal is fulfilled for their certification designation and the other portion of the goal, if present, must be fulfilled. For example, if a certified MBE firm responds to a solicitation as a prime contractor, the goal for MBE participation is fulfilled. The MBE prime contractor remains responsible for meeting the goal for WBE participation.

Certified MBE and WBE firms may participate by providing goods or services in support of the project as subcontractors or subconsultants identified on the MWBE Participation Commitment Form .

B. MWSBE Responsive Responses (CCNA RFP)

The MWSBE Division will deem responses responsive to the MWBE Section of the solicitation if they include a completed MWBE Participation Commitment Form. The maximum number of points are described in the Evaluation Criteria in Section 7 of this Solicitation. For further detail on the possible combination or assessment of MWBE points, see the Minority Women Small Business Enterprise (MWSBE) Policy.

Please complete the MWBE Participation Commitment Form using your best estimates about the scope of work for each MBE and WBE firm you anticipate using on any project resulting from this solicitation. Include the MBE and WBE firms on your MWBE Participation Commitment Form.

C. MWSBE Contact Information

Each Respondent is strongly encouraged to secure MBE and WBE firm participation. Respondents needing assistance or guidance with these requirements should contact LaTanya Raffington of the MWSBE Division at Lraffington@oevforbusiness.org OR Shanea Wilks of the MWSBE Division at Swilks@oevforbusiness.org. A directory of certified MBE and WBE firms is available on the OEV website: https://oevforbusiness.mwsbe.com.

D. Application of MWSBE Goals

Each Respondent should complete the MWSBE forms attached to this solicitation and certify what level of participation to which they are committing. Respondents that are awarded an agreement resulting from this solicitation will have the MWBE goals that they committed to, applied to each individual project they are assigned. Detailed MWBE information including the Respondent and Team Summary Form, MWBE Utilization Plan, and Good Faith Effort documentation (if the goals are not fully met) will become part of the Cost Proposal process for each project assigned.

https://oevforbusiness.mwsbe.com/

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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IX. Insurance Requirements

A. Overview

Proposer's attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation. Proposers should confer with their respective insurance carriers or brokers to determine in advance of proposal submission the availability of insurance certificates and endorsements. If an apparent awarded proposer fails to comply strictly with the insurance requirements, that proposer will be disqualified from award of the contract.

The awarded Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor’s proposal.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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X. Terms and Conditions

A. Agreement

The terms and conditions associated with this solicitation are as set forth in the Agreement contained in the "Attachments" section of this solicitation. After the proposal award the County will, at its option, prepare a purchase order or an agreement specifying the terms and conditions resulting from the award of this bid. Every procurement of contractual services shall be evidenced by a written agreement. The respondent will have five calendar days after receipt to acknowledge the purchase order or execute the agreement.

The performance of Leon County of any of its obligations under the purchase order or agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the purchase order or agreement for the current and any future periods provided for within the proposal specifications.

B. Travel Expenses

Consultant travel which is not covered within the scope of the consultant’s contract and which is billed separately to the County on a cost reimbursement basis must receive prior approval and will be reimbursed in accordance with the Leon County Travel Policy. Travel expenses shall be limited to those expenses necessarily incurred in the performance of a public purpose authorized by law to be performed by the Leon County Board of County Commissioners and must be within limitations described herein and in Section 112.061, Florida Statutes. Consultants and contractors, traveling on a cost reimbursement basis, must have their travel authorized by the department head from whose budget the travel expenses will be paid and the County Administrator.

C. Penalties

SUBMITTALS MAY BE REJECTED AND/OR FIRMS DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to contract provisions.

B. Conviction in a court of law of any criminal offense in connection with the conduct of business.

C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts.

D. Clear and convincing evidence that the bidder has attempted to give a Board employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the Board of County Commissioners.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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XI. Ethical Business Practices

A. Gratuities

It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or performing in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, subcontract, or to any solicitation or proposal therefor.

B. Kickbacks

It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

C. Board Action

The Board reserves the right to deny award or immediately suspend any contract resulting from this proposal pending final determination of charges of unethical business practices. At its sole discretion, the Board may deny award or cancel the contract if it determines that unethical business practices were involved.

D. Building Plans Exemption Policy

Pursuant to Section 119.071, Florida Statutes, all building plans, blueprints. schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from inspection or disclosure under Florida's Sunshine laws. The Architect/Engineer agrees to protect and ensure the confidentiality of such documents under its custody or control in conformance with the requirements of Section 119.071(3), Florida Statutes, and all applicable law and shall include on the cover page of all plans the following statement:

"All drawings contained herein are confidential"

Any knowing violation of Chapter 119, Florida Statutes, may be sufficient grounds for immediate termination of the Contract by the County.

Bid Title: BUILDING MECHANICAL, PLUMBING, ELECTRICAL AND FIRE PROTECTION ENGINEER PROFESSIONAL SERVICES

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XII. Required Submittals

A. ACCEPTANCE OF COUNTY TERMS AND CONDITIONS*

Leon County objects to and shall not consider any additional terms or conditions submitted by a bidder, including any appearing in documents attached as part of a bidder’s response. In submitting its bid response, a bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid response, shall be grounds for rejecting a bid response or placing a bidder in default.

☐ Please confirm

*Response required

B. Company Information* Provide company name as registered with the Florida Department of State, Division of Corporations.

NOTE: Contractor shall be registered with FL DOS, DOC prior to Agreement execution unless written verification of exempt status is provided.

Maximum response length: 100 characters

*Response required

C. Taxpayer ID Number* Provide the company's FEI/EIN Number.

Maximum response length: 15 characters

*Response required

D. Drug-Free Workplace Certification* As the person authorized to confirm this statement on behalf of this firm, I certify that this firm complies fully with DRUG- FREE WORKPLACE Florida Statute 287.087. See section titled Drug-Free Workplace Requirements for details. If firm is awarded a contract, the firm will be required to sign a compliance statement.

☐ Please…