Budget_Attachment 6.xlsx

XLSX spreadsheet 179 KB Posted

Attached to
USG ALUMNI SMALL GRANTS PROGRAM
Opportunity number
STATE-BISHKEK-PDS-24-0005
Issued by

About this file

This document is a Budget Narrative template for a federal grant opportunity. It provides instructions and a detailed budget template for applicants to complete, including categories for personnel, fringe benefits, travel, equipment, supplies, contractual costs, and other direct costs. The template indicates that applicants should provide a narrative justification for each budget category, explaining how the requested funds will support the project's purpose and goals, as well as identifying any non-federal matching funds.

The related federal grant opportunity is the "USG ALUMNI SMALL GRANTS PROGRAM" solicited by the U.S. Department of State's U.S. Embassy in Bishkek, Kyrgyz Republic. This $88,000 grant program aims to engage U.S. government exchange alumni in the Kyrgyz Republic by funding 10-15 innovative alumni-led projects that strengthen the alumni community, benefit local communities, and contribute to professional and personal development. The grant program is funded under the AEECA/ESF PD Programs (CFDA 19.900) which provide civil society and democracy building public diplomacy programs in Europe, Eurasia, and Central Asia.

Attachment 6. Budget template

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Other files

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8_-Standard-Indicators.docx DOCX document
Att 7_ Performance Monitoring Plan.docx DOCX document
SF-424A_Attachment 3.pdf PDF
SF-424 _Attachment 2.pdf PDF
Project Application Form_Att 5.docx DOCX document
Att 4_Applicant Organizational Information.docx DOCX document
2024-NOFO USG Alumni Small grants.docx DOCX document

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Sample Instructions: This Budget Narrative Sample Template (Tab 1) should be deleted prior to submitting this document (Tab 2) as the "Budget Narrative" attachment. The Sample Template is only included as guidance for sample text or suggested information.

Organization Name, Period of Performance
1. Personnel

Description: An employee of the organization whose work is tied to the proposed project. Please indicate the full monthly or yearly salary, prorated amount based on % of time to be devoted to the project, and your or another organization's financial input (match or cost-share, if any). An accountant's % of time devoted to the project must not exceed 20%.

PositionName of EmployeeAnnual Salary/ RateLevel of Effort (%)Amount requested
(Salary x LOE)Non-Federal Match or Cost ShareTotal cost
Ex: Program DirectorJill Smith$6,89010.00%$ 689.00$ 689.00
Ex: Project CoordinatorTBD$5,276100.00%$ 5,276.00$ 5,276.00
Ex: Clerical SupportJohn Doe$1,338.00100.00%$ - 0$ 1,338.00$ 1,338.00
1.a Personnel Sub-Total$ 5,965.00$ 1,338.00$ 7,303.00
Narrative Justification: Include a brief statement of justification for the above.

Federal or PAS costs: Enter a description of the Personnel funds requested and how their use will support the purpose and goals of your proposal. Be sure to describe the role, responsibilities, and unique qualifications of each position.

Non-Federal Match or Cost Share: Please identify the source of of any matching funds. Enter a description of the Personnel matching funds provided and how their use will support the purpose and goals of your proposal. If this is official cost share, be sure to describe how the matching funds will help sustain and enhance your budget request.

2. Fringe Benefits Description: May include contributions for social security, employee insurance, pension plans, etc. Only those benefits not included in an organization's indirect cost rate agreement (i.e., NICRA) may be shown as direct costs.

Item DescriptionWageRateAmount requested
(Wage x Rate)Non-Federal Match or Cost ShareTotal cost
Ex: Social Security Contribution$ 5,965.0017.25%$ 1,028.96$ 230.80$ 1,259.77
Ex: Health Benefits$ 5,965.002.50%$ 149.13$ 33.45$ 182.58
Ex: Insurance$ 5,965.006.50%$ 387.73$ 86.97$ 474.70
2.a Fringe Benefits Sub-Total$ 1,565.81$ 351.23$ 1,917.04
Narrative Justification: Include a brief statement of justification for the above.

Federal or PAS costs: Enter a description of the Fringe Benefits funds requested, how the rate was determined, and how their use will support the purpose and goals of this proposal. The current rate of SSC is 17,25%.

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the Fringe Benefits matching provided, how the rate was determined, and how their use will support the purpose and goals of the proposal. Be sure to describe how the matching funds will help sustain and enhance your federal budget request.

3. Activity 1: Description (Ex. Leadership training, 20 participants, 2 trainers, 3 days, Osh)

Item DescriptionCategoryUnit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
Ex: Leadership Training -- Airfare from Bishkek to Osh for 20 participantsTravelRoundtrip Airfare$ 80.0020$ 1,600.00$ 1,600.00
Ex: Lodging in Osh for 20 participants for 3 days (U.S. Government allowable rate)Travelday$ 56.0060$ 3,360.00$ 3,360.00
Ex: Meals and Incidentals for 20 participants for 3 days (M&IE--U.S. Government allowable rate))Travelday$ 40.0060$ 2,400.00$ 2,400.00
Ex: Local transportation in Osh for 20 participants for 3 daysTravelday$ 100.003$ 300.00$ 300.00
Ex: Jane Munn travel from Washington, DC to Osh for training conferenceTravelRoundtrip Airfare$1,2001$ 1,200.00$ 1,200.00
Ex: Handout materials for 20 participants and stationery for trainingSuppliespackage$1525$ 375.00$ 375.00
3.a Activity 1 Sub-Total$ 8,935.00$ 300.00$ 9,235.00
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance, how the proposed costs were estimated, and the type of contract (bid, sole source, etc.)

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request.

4. Activity 2: Description (Ex. Outreach campaign)

Item DescriptionCategoryUnit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
Ex: Design servicesContractualday$5012$600$600
Ex: Public Service Announcements (PSAs)Contractualea$2,0003$4,000$2,000$6,000
Ex: Printing costsContractualpacket$5100$495$495
4.a Activity 2 Sub-Total$ 5,095.00$ 2,000.00$ 7,095.00
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance, how the proposed costs were estimated, and the type of contract (bid, sole source, etc.)

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request.

5. Activity 3: Description

Item DescriptionCategoryUnit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
Ex. XxxSuppliespackage$ 65.00100$ 6,500.00$ 6,500.00
Ex: Conference room rentalOther direct costsday$ 150.003$ 450.00$ 450.00
5.a Activity 3 Sub-Total$ 6,500.00$ 450.00$ 6,950.00
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance, how the proposed costs were estimated, and the type of contract (bid, sole source, etc.)

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure to describe how your matching funds will help sustain and enhance your federal budget request.

6. Equipment Description: Permanent equipment is defined as non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit..

Item DescriptionUnit of MeasureCost Per UnitNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
None0$ - 0
6.a Equipment Sub-Total$ - 0
Narrative Justification: Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.

8. Other Direct Costs Describe other costs directly associated with the project that do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Item DescriptionUnit of MeasureCost Per UnitNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
Ex. Translation services for quarterly and final report translation to Englishreport$1006$ 600.00$ 600.00
Ex: Bank fees$200$200$ - 0$ 200.00
8.a Other Direct Costs Sub-Total$ 800.00$ - 0$ 800.00
Narrative Justification: Explain the need for each item and how its use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested.

Identify the source of any matching funds. Be sure to describe how your matching funds will help sustain and enhance your Federal budget request.

9. Total Direct Costs $ 28,860.81 $ 4,439.23 $ 33,300.04

10. Indirect Costs Description: These are costs that cannot be linked directly to the project activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

10. Indirect costs
8.25%$1,881.00$500.00$2,381

11. Total Costs (Sum of the Total Direct and Indirect Costs) $ 30,741.81 $ 4,939.23 $ 35,681.04

BUDGET SUMMARY - SAMPLE

Budget CategoriesFederal Request (Cost)Official Cost Share OnlyTotal
1. Personnel$ 5,965.00$ 1,338.00$ 7,303.00
2. Fringe Benefits$ 1,565.81$ 351.23$ 1,917.04
3. Travel$ 8,560.00$ 300.00$ 8,860.00
4. Equipment$ - 0$ - 0$ - 0
5. Supplies$ 6,875.00$ - 0$ 6,875.00
6. Contractual$ 5,095.00$ 2,000.00$ 7,095.00
7. Constructionnot allowednot allowednot allowed
8. Other Direct Costs$ 800.00$ 450.00$ 1,250.00
9. Total Direct Costs (lines 1-8)$ 28,860.81$ 4,439.23$ 33,300.04
10. Indirect Costs (reflect provisional, pre-determined rate and allocation base)$ 1,881.00$ 500.00$ 2,381.00
11. Total Costs (lines 9-10)$ 30,741.81$ 4,939.23$ 35,681.04

0070C0Appendix 2 Budget Narrative Sample Template 0070C0Required Document

000000Page &P of _x000D_#000000UNCLASSIFIED

Budget Narrative - Blank Instructions: This Budget Narrative Template should be filled out in its entirety. Any information that is included in the Sample sheet should be deleted prior to submitting this document as the "Budget Narrative" attachment. It is only included as guidance for sample text or suggested information. Costs listed in any category below should include an explanation of how the requested funds will be used to support the proposed project, whether it be federal or a non-federal/match cost. This table contains formulas. Please consider the formulas when adding new rows with new budget items or deleting unneccessary rows. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided in either the proposal narrative or within each field to explain why an item is not applicable. Attention: The personel and cost categories noted in the Sample sheet are meant to be illustrative; additional lines may be necessary. Please ensure your budget is detailed and identifies all costs before you submit it.

Organization Name, Period of Performance
1. Personnel

Description: An employee of the organization whose work is tied to the proposed project. Please indicate the full monthly or yearly salary, prorated amount based on % of time to be devoted to the project, and your or another organization's input (match or cost-share, if any). An accountant's % of time devoted to the project must not exceed 20%.

PositionName of EmployeeAnnual Salary/ RateLevel of Effort (%)Amount requested
(Salary x LOE)Non-Federal Match or Cost ShareTotal cost
$00.00%$ - 0$ - 0
$00.00%$ - 0$ - 0
$00.00%$ - 0$ - 0
1.a Personnel Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Include a brief statement of justification for the above.

Federal or PAS costs: Enter a description of the Personnel funds requested and how their use will support the purpose and goals of your proposal. Be sure to describe the role, responsibilities, and unique qualification of each position.

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the Personnel matching funds provided and how their use will support the purpose and goals of your proposal. If this is official cost share, be sure to describe how the matching funds will help sustain and enhance your budget request.

2. Fringe Benefits Description: May include contributions for social security, employee insurance, pension plans, etc. Only those benefits not included in an organizations indirect cost rate agreement (i.e., NICRA) may be shown as direct costs

Item DescriptionWageRateAmount requested
(Wage x Rate)Non-Federal Match or Cost ShareTotal cost
$ - 00.00%$ - 0$ - 0$ - 0
$ - 00.00%$ - 0$ - 0$ - 0
$ - 00.00%$ - 0$ - 0$ - 0
2.a Fringe Benefits Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Include a brief statement of justification for the above.

Federal or PAS costs: Enter a description of the Fringe funds requested, how the rate was determined, and how their use will support the purpose and goals of this proposal.

Non-Federal Match or Cost Share: Please identify the source of match funds. Enter a description of the Fringe matching provided, how the rate was determined, and how their use will support the purpose and goals of the proposal. Be sure to describe how the matching funds will help sustain and enhance your federal budget request.

3. Activity 1: Description

Item DescriptionCategory
(please choose from a dropdown menu)Unit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
8. Other Direct Costs$ - 00$ - 0$ - 0
3. Travel$ - 00$ - 0$ - 0
3. Travel$ - 00$ - 0$ - 0
5. Supplies$ - 00$ - 0$ - 0
4. Equipment$ - 00$ - 0$ - 0
5. Supplies$ - 00$ - 0$ - 0
3.a Activity 1 Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source, etc).

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure describe how your matching funds will help sustain and enhance your federal budget request.

4. Activity 2: Description

Item DescriptionCategory
(please choose from a dropdown menu)Unit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
5. Supplies$ - 00$0$0
6. Contractual$ - 00$0$0
6. Contractual$ - 00$0$0
4.a Activity 2 Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source, etc.)

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure describe how your matching funds will help sustain and enhance your federal budget request.

5. Activity 3: Description

Item DescriptionCategory
(please choose from a dropdown menu)Unit of MeasureCost Per Unit/RateNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
4. Equipment$ - 00$ - 0$ - 0$ - 0
8. Other Direct Costs$ - 00- 0$ - 0$ - 0
5.a Activity 3 Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Include a brief statement of justification for the above.

For Travel: Estimate the costs of travel and per diem for this project, for both program staff, consultants or speakers, and participants/beneficiaries. If the project involves international travel, include a brief statement of justification for that travel.

For Supplies: List and describe all the items and materials, including any computer devices, that are needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

For Contractual: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed budget categories. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source, etc.)

Non-Federal Match or Cost Share: Please identify the source of any matching funds. Enter a description of the matching funds provided and how their use will support the purpose and goals of this proposal. Be sure describe how your matching funds will help sustain and enhance your federal budget request.

6. Equipment Description: Permanent equipment is defined as non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit..

Item DescriptionUnit of MeasureCost Per UnitNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
0$ - 0
6.a Equipment Sub-Total$ - 0
Narrative Justification: Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.

8. Other Direct Costs Describe other costs directly associated with the project, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Item DescriptionUnit of MeasureCost Per UnitNumber of UnitsAmount requested (Federal share)
(Cost Per Unit x No. of Units)Non-Federal Match or Cost ShareTotal cost
$00$ - 0$ - 0$ - 0
$0$ - 0$ - 0$ - 0
8.a Other Direct Costs Sub-Total$ - 0$ - 0$ - 0
Narrative Justification: Explain the need for each item and how its use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested.

Identify the source of any matching funds. Be sure to describe how your matching funds will help sustain and enhance your Federal budget reques

9. Total Direct Costs $ - 0 $ - 0 $ - 0

10. Indirect Costs Description: These are costs that cannot be linked directly to the project activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

10. Indirect costs
0.00%00$0

11. Total Costs (Sum of the Total Direct and Indirect Costs) $ - 0 $ - 0 $ - 0

BUDGET SUMMARY - BLANK

Budget CategoriesFederal Request (Cost)Official Cost Share OnlyTotal
1. Personnel$ - 0$ - 0$ - 0
2. Fringe Benefits$ - 0$ - 0$ - 0
3. Travel$ - 0$ - 0$ - 0
4. Equipment$ - 0$ - 0$ - 0
5. Supplies$ - 0$ - 0$ - 0
6. Contractual$ - 0$ - 0$ - 0
7. Constructionnot allowednot allowednot allowed
8. Other Direct Costs$ - 0$ - 0$ - 0
9. Total Direct Costs (lines 1-8)$ - 0$ - 0$ - 0
10. Indirect Costs (reflect provisional, pre-determined rate and allocation base)$ - 0$ - 0$ - 0
11. Total Costs (lines 9-10)$ - 0$ - 0$ - 0

0070C0Appendix 2 Budget Narrative Sample Template 0070C0Required Document

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