BU-4265-0000001645.pdf

IFB #BU-4265-0000001645 Page 1

Rev. 05/06/16

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

May 23, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

BU 4265-0000001645

DATE

5/13/16

DELIVERY DATE

30 Days ARO

PAGE

REQUISITION. NO.

BU 42650000000006

AGENCY BILLING CODE

83118

AGENCY PURCHASE EST NO.

15-CPH-2716

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Gus Quintero

PHONE: (916) 443-9933

EMAIL: gus.quintero@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3

RD

ST. 2

ND

FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

SCOPE

This Solicitation # BU 4265-0000001645 is a One Time Acquisition conducted by the Department of General Services, Procurement Division on behalf of Center for Chronic Disease Prevention & Health CDPH for 10 Year Sealed Battery Operated Smoke Alarms as described meeting the requirements of the attached specifications 6350-3572, dated April 6, 2016.

KEY ACTION DATES

Invitation For Bid (IFB) Release May 13, 2016 Last day to submit questions May 18, 2016 Invitation For Bid (IFB) Due May 23, 2016

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB. ALL DATES AFTER THE IFB BID SUBMISSION DEADLINE ARE APPROXIMATE AND MAY BE ADJUSTED AS CONDITIONS INDICATE, WITHOUT ADDENDUM TO

THIS IFB.

SOLICITATION

Also referred to as Event in Cal eProcure.

IFB #BU-4265-0000001645 Page 2

METHOD OF AWARD

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation.

OPTION TO INCREASE

The State reserves the right to increase or decrease, and to increase the purchase quantity by up to 100% additional Smoke Alarms as described in bid specification #6350-3572, dated, April 6, 2016 of (1) one page at the awarded price for up to 365 days from purchase order award.

PROCUREMENT OFFICIAL

The Procurement Official is the state’s designated authorized representative regarding this procurement.

Bidders are directed to communicate with the Procurement Official to submit questions, deliver proposals, and submit all other formal correspondence regarding this procurement.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change

Requirements of the IFB BU4265-0000001645” to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Specification 6350-3572 for Smoke Alarms of one page (1) , dated

2. Cost Worksheet of one (1) page, Attachment # 2

3. Smoke Alarm Distribution List of two (2) pages, dated 03/11/16

4. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

5. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

6. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

7. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

8. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

9. Darfur Contracting Act Certification of one (1) page

10. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

11. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

IFB #BU-4265-0000001645 Page 3 http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

** These documents are incorporated by reference and located at the link provided.

Please note that items #2, #5, #6 (If applicable), #7, #8, #9, AND( #10 If applicable), MUST be returned with the bid or the bid may be rejected.

PRICES

Prices shall be submitted via hard copy. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

DELIVERY

Delivery is to be completed in full within thirty (30) calendar days After Receipt of Purchase Order.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

WARRANTY

Equipment shall operate satisfactorily and have a minimum warranty period of one year from date of delivery to the State. Vendor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.

All products offered must conform to the warranty language identified in the General Provisions, 19. Warranty.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________ http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf http://www.boe.ca.gov/

IFB #BU-4265-0000001645 Page 4

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with RFQ submittal. An electronic version of this form can be found at:

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

IFB #BU-4265-0000001645 Page 5

NEGOTIATIONS

This solicitation is subject to the provisions of Public Contract Code Section 6611. At the State’s sole option, the Department of General Services (DGS) reserves the right to invoke negotiations pursuant to Public Contract Code Section 6611, in accordance with existing guidelines adopted by the Department of General Services. Bidders are cautioned that conditional bids or bids based upon assumptions will be deemed non-responsive. Current guidelines prohibit the State from opening negotiations with either non-responsive or non-responsible Bidders.

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

IFB #BU-4265-0000001645 Page 6

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours:

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

IFB #BU-4265-0000001645 Page 7

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

IFB #BU-4265-0000001645 Page 8

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) DVBE signed, written certification (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Payee Data Record (Std. 204) Descriptive Literature Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

IFB #BU-4265-0000001645 Page 9

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Solicitation#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2

ND

Floor Attn: Bid Opening Official

P.O. Box 989054 707 3 rd

Street, 2 nd

Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #4265 SOLICITATION #: BU 4265-0000001645 BU #4265 SOLICITATION #: BU 4265-0000001645

PROCUREMENT OFFICIAL: PROCUREMENT OFFICIAL:

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

Bid Specifications 6350-3572 Smoke Alarms

Wong, N. Page 1 of 1 April 6, 2016

42650000000006 Smoke Alarms

1. GENERAL

1.1. INTRODUCTION

The California Department of Public Health (CDPH), Safe and Active Communities Branch (SACB) is purchasing smoke alarms for no-cost distribution to low income families. The purpose of this purchase is to promote proper smoke alarm use.

1.2. GENERAL REQUIREMENTS

1.2.1. Shall utilize photoelectric sensing technology

1.2.2. Shall be compliant with California Health and Safety Code 13114

1.2.3. Shall be approved and listed by the California State Fire Marshall

1.2.4. Shall operate solely on a non-replaceable, non-removable battery capable of powering the alarm for minimum ten (10) years

1.2.5. Shall display the date of manufacture on the alarm

1.2.6. Shall provide a space on the alarm where the date of installation may be written

1.2.7. Shall possess a hush/silence feature

1.2.8. Shall possess an end-of-life warning feature

IFB # BU 4265-0000001645

Attachment #2

COST WORKSHEET

BIDDER NOTE: Each line item must include the price breakdown as requested below. For each line item enter the bid price for the requested field as listed. Enter the total amount of the breakdown in the unit price and extension columns on the right.

Shipping/Delivery charges must be included in the unit pricing.

Item No.

Qty. Unit Description Proposed

Brand Proposed

Model *Unit Price Extension

6,846

EA

Smoke Alarm with 10 year sealed battery operated photoelectric, as described in Specification # 6350- 3572 of one (1) page, dated April 6, 2016.

*Unit Price Must Include Shipping & Handling TOTAL PRICE: $_______________

Smoke Alarm Distribution_FINAL; Smoke Alarms

4/14/2016

Smoke Alarms

Quantity Awarded Name of Organization/Entity Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O. Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

140 TRUCKEE POLICE DEPARTMENT Caitlin Safford (530) 550-2323 csafford@townoftruckee.com 10183 Truckee Airport Road Truckee CA 96161 Brenda Lee (530) 550-2323

40 Youth for Change- Paradise Ridge Family Resource Center

Kelly Doty (530) 872-3896 kdoty@youth4change.org 6249 Skyway Paradise CA 95969 Joyce Trevino (530) 872-3896

500 CAL FIRE Siskiyou Unit Suzi Brady (530) 598-2622 suzanne.brady@fire.ca.gov 1809 Fairlane Rd. Yreka CA 96097 Monty Messenger (530) 598-2620 24 Butte County Fire Department Mary Ann Aldrich (530) 518-6260 mary.aldrich@fire.ca.gov 176 Nelson Avenue Oroville CA 95965 Vanessa Faulk (530) 538-7888

120 K'ima:w Medical Center Russell Marshall (530) 625-4261 russell.marshall@kimaw.org 535 Airport Road Hoopa CA 95546 Jessica Mosier (530) 625-4261

44 Hoopa Tribal Early Head Start Misty Masten (530) 625-1609 mistybibancos@yahoo.com 777 Loop RD Hoopa CA 95546 Angel Korb (530) 625-1609

20 Tolowa Dee-ni' Nation Adrian Lopez or Jessica Haas

(707) 487-9255 jessica.haas@tolowa.com 110 W First St Smith River CA 95567 Felicity Lopez (707) 487-9255

200 Arcata Fire District Jenny Williamson (541) 410-4377 jwilliamson@arcatafire.org 905 6th Street Arcata CA 95521 Sally Lindke (707) 825-2000 100 County of Santa Clara Public Health

Department Michael Bradford (408) 937-2253 michael.bradford@phd.sccgov.org 1993B McKee Road San Jose CA 95116 Maria Curiel (408) 937-2256

160 APA Family Support Services Amy Yu (415) 617-0061 Amy@apafss.org 10 Nottingham Place San Francisco CA 94133 Susan Dip (415) 617-0061

150 BAYVEW YMCA FAMILY RESOURCE

CENTER

FAYE HENDERSON (415) 822-9404 FHENDERSON@YMCASF.ORG 1601 LANE STREET, 3RD FLOOR SAN FRANCISCO CA 94124 CORDELIA HARPER (415) 822-9404

40 Asian Family Support Center Cheryl Lou (415) 221-5783 cheryllou@gummoon.org 2327 Clement St San Francisco CA 94121 Queenie Yu (415) 221-5783 264 Morgan Hill Fire Department Dwight Good, Fire Marshal (408) 778-3259 Dwight.Good@fire.ca.gov 18300 Old Monterey Rd. Morgan Hill CA 95037 Dwight Good, Fire

Marshal

(408) 722-5049

96 Aptos/La Selva Fire Protection District Sarah Melton (831) 685-6690 sarahm@aptosfire.com 6934 Soquel Dr. Aptos CA 95003 Erin Collins (831) 685-6690

20 Monterey Fire Department Kathleen Battaglia (831) 646-3900 battagli@monterey.org 610 Pacific Street Monterey CA 93940 Carol Allaire (831) 646-3900

60 California Rural Indian Health Board Julie Villa (916) 929-9761 julie.villa@crihb.org 4400 Auburn Blvd 2nd floor Sacramento CA 95841 Kathy Greer (916) 929-9761

500 Cosumnes Fire Department Doug Thorman (916) 405-7100 Dougthorman@csdfire.com 10573 E. Stockton Blvd. Elk Grove CA 95624 Brittany Lemon (916) 405-7114

100 Banta Elementary School District Diana Parker (209) 401-3316 dhollingsheadparjer@sjcoe.net 22345 S El Rancho Rd Banta CA 95304 Elizabeth Lopez (209) 229-4650 54 A.B.S. Tutoring, Inc. Tanya Andrews (209) 910-2813 tanya.andrews1016@yahoo.com 3120 Sonata Circle Stockton CA 95212 Sonia Allen (209) 688-6423

60 Carpinteria Children's Project Chris Sobell (805) 566-1621 csobell@cusd.net 5201 8th St Carpinteria CA 93013 Teresa Segovia (805) 566-1629

Smoke Alarm Distribution 03/11/16 mailto:Dwight.Good@fire.ca.gov

Smoke Alarm Distribution_FINAL; Smoke Alarms

4/14/2016

Smoke Alarms

Quantity Awarded Name of Organization/Entity Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O. Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

300 Cuyama Valley Family Resource Center martha yepez (805) 345-1961 myepez@sbcsocialserv.org 4689 Highway 166 Unit B New Cuyama ca 93254 Lynn Carlisle (805) 722-0509

100 Santa Maria Bonita School district District

Karin Dominguez (805) 310-7100 kdominguez@smbsd.net 708 South Miller Santa Maria CA 93454 Peggy Perdue (805) 361-8215

160 Santa Maria Bonita School District- Healthy Start Family Resource Center

Brian Zimmerman (805) 361-8141 bzimmerman@smbsd.net 708 S. Miller St. Santa Maria Ca 93454 Margot Olivarria (805) 361-8148

40 San Luis Obispo Police Department Kristi Kehl (480) 231-8620 kkehl72@gmail.com 1042 Walnut San Luis Obispo CA 93401 Sue Sanders (805) 781-7020

500 National City Police Department Officer Salvador Gil (619) 336-4411 sgil@nationalcityca.gov 1200 National City Blvd. National City CA 91950 Sgt. Chris Sullivan (619) 336-4411

20 City Of Escondido Battalion Chief John V.

Tenger

(760) 802-0676 jtenger@escondido.org 1163 N. Centre City Pky Escondido CA 92026 Laura Lacy (760) 839-5408

100 Imperial County Office of Education Ernie Hernandez (760) 312-6431 children@icoe.org 1398 Sperber Road El Centro CA 92243 Monyca Cano-Diaz (760) 312-6603 94 City of Cudahy Michael Allen (323) 773-5143 mallen@cityofcudahyca.gov 5220 SANTA ANA STREET CUDAHY CA 90201 Aaron Hernandez (323) 773-5143

500 City of McFarland Maria Lara (661) 792-3091 mlara@mcfarlandcity.org 401 West Kern Ave McFarland CA 93250 Scot Kimble (661) 792-3091

200 Madera County Fire Matthew Watson (559) 232-9257 matt.watson@fire.ca.gov 14225 Road 28 Madera CA 93638 Heather Evens (559) 675-7799 14 Mariposa County Fire Safe Council Michael Beaudoin (209) 347-0126 michaelsbeaudoin@mariposacountyfsc.org 5006B 8th Street Mariposa CA 95338 Carrie Cole (209) 966-7700

100 Operation Showers of Appreciation Courtney (760) 807-7673 courtney@osoamil.org 35629 Yellowstone Street Winchester CA 92596 Jesse (408) 836-1043 500 Rialto Fire Department Pat Villanueva (909) 820-2695 pvillanueva@confire.org 131 S. Willow Avenue Rialto CA 92376 Art Poduska (909) 301-3853

112 Apple Valley Fire Protection District Jennifer Eisenbrey (760) 247-7618 jeisenbrey@applevalleyfd.com 22400 Headquarters Drive Apple Valley CA 92308 Jason Nailon (760) 403-3905

420 The Children's Clinic Penelope Leon (562) 264-2627 pleon@thechildrensclinic.org 701 East 28th Street, Suite 200 Long Beach CA 90806 Steve Adams (562) 544-2673

100 Behavioral Health Services - Family Health Center

Elaine Ruggiero (310) 693-1654 eruggiero@bhs-inc.org 2501 W. El Segundo Blvd., Suite B

Hawthorne CA 90250 Christy Hernandez (424) 456-8933

20 Friends of the Miracle Mile Sheryl Turner (626) 437-3509 spt@spturnergroup.com 1402 North Mentor Avenue Pasadena CA 91104 Chase Turner (310) 347-6468

172 Children's Hospital Los Angeles Helen Arbogast (323) 361-4697 harbogast@chla.usc.edu 4650 Sunset Blvd., MS 85 Los Angeles CA 90027 Chantel Ponder (32) 361-4720

100 Huntington Beach Union High School District

JoAnne von Kostka (714) 848-0656 jvonkosta@hbuhsd.edu 17071 Gothard Street Huntington Beach CA 92647 Lupe Miramontez (714) 848-0656

602 American Red Cross David Carr (714) 481-5359 david.carr@redcross.org 600 Park Center Drive Santa Ana CA 92705 Justin Houghton (714) 481-5352

State of California—Department of General Services, Procurement Division

GSPD–05–105 (REV 03/15)

BIDDER DECLARATION

Solicitation Number

1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):

a. Identify current California certification(s) (MB, SB, NVSA, DVBE): or None (If “None”, go to Item #2)

b. If you are a California certified DVBE, percentage of DVBE participation and/or incentive claimed? %

c. Will subcontractors be used for this contract? Yes No (If yes, indicate the distinct element of work your firm will perform in this contract e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.

d. If you are a California certified DVBE: (1) Are you a broker or agent? Yes No

(2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes No N/A

2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):

Subcontractor Name, Contact Person, Phone Number & Fax Number

Subcontractor Address & Email Address

CA Certification (MB, SB, NVSA, DVBE or None)

Work performed or goods provided for this contract

Corresponding % of bid price

Good Standing?

51% Rental?

CERTIFICATION: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct.

Page of

State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 03/15) Instructions

BIDDER DECLARATION Instructions

All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.

1.a. Identify all current certifications issued by the State of California. If the prime bidder has no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or more of the following certifications, enter the applicable certification(s) on the line:

• Microbusiness (MB)

• Small Business (SB)

• Nonprofit Veteran Service Agency (NVSA)

• Disabled Veteran Business Enterprise (DVBE)

1.b. For a California certified DVBE, enter the percentage of DVBE participation and/or incentive claimed.

1.c. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work contained in the contract to be performed or the goods to be provided by the prime bidder. Do not include goods or services to be provided by subcontractors.

Bidders certified as MB, SB, NVSA, and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.

Bids must propose that certified bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.

Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.

1.d. This item is only to be completed by businesses certified by California as a DVBE.

(1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcontractor that does not have title, possession, control, and risk of loss of materials, supplies, services, or equipment provided to an awarding department, unless one or more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract.

(2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least

51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A” for “not applicable.”

2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom of the form and complete “Page of ” on the form.

If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach additional pages and complete the “Page of ” accordingly.

Z:\Acquisitions\One Time Acquisitions\FORMS-IT\MASTER-BidDeclar08-09Wordconv.docx

2. (continued) Column Labels

Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.

Subcontractor Address & Email Address—Enter the address and if available, an Email address.

CA Certification (MB, SB, NVSA, DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.pd.dgs.ca.gov).

Work performed or goods provided for this contract—Identify the distinct element of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors must provide a commercially useful function for the contract. (See paragraph 1.b above for code citations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontracting a greater portion of the work or goods provided for the resulting contract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.

Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.

Good Standing?—Provide a response for each subcontractor listed. Enter either “Yes” or “No” to indicate that the prime bidder has verified that the subcontractor(s) is in good standing for all of the following:

• Possesses valid license(s) for any license(s) or permits required by the solicitation or by law

• If a corporation, the company is qualified to do business in California and designated by the State of California Secretary of State to be in good standing

• Possesses valid State of California certification(s) if claiming MB, SB, NVSA, and/or DVBE status

51% Rental?—This pertains to the applicability of rental equipment. Based on the following parameters, enter either “N/A” (not applicable),“Yes” or “No” for each subcontractor listed.

Enter “N/A” if the:

• Subcontractor is NOT a DVBE (regardless of whether or not rental equipment is provided by the subcontractor) or

• Subcontractor is NOT providing rental equipment (regardless of whether or not subcontractor is a

DVBE)

Enter “Yes” if the subcontractor is a California certified DVBE providing rental equipment and the subcontractor owns at least 51% of the rental equipment (quantity and value) it will be providing for the contract.

Enter “No” if the subcontractor is a California certified DVBE providing rental equipment but the sub-contractor does NOT own at least 51% of the rental equipment (quantity and value) it will be providing.

Read the certification at the bottom of the page and complete the “Page of ” accordingly.

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

PROGRAM REQUIREMENTS – FOR GOODS AND INFORMATION TECHNOLOGY

(Revision Date 10-24-2015)

PLEASE READ THE REQUIREMENTS AND INSTRUCTIONS CAREFULLY BEFORE YOU BEGIN.

AUTHORITY

The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

DVBE PARTICIPATION

The minimum percentage of DVBE participation is 3% for this solicitation unless another percentage is specified in the solicitation.

DVBE INCENTIVE

An incentive will be given to bidders who provide DVBE participation, unless stated elsewhere in the solicitation that the DVBE incentive has been waived.

INTRODUCTION

The bidder must complete the identified form(s) and fully document that the mandatory minimum percent of DVBE participation will be met in order to comply with this solicitation’s DVBE program requirement or the bid may be considered non-responsive.

Information submitted by the Bidder to comply with this solicitation’s DVBE requirements will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.91. Contractors found to be in violation of these provisions may be subject to suspension from doing business with the State of California, contract termination, civil penalties and loss of State certifications.

Only State of California, Office of Small Business and DVBE Services (OSDS), certified Disabled Veteran Business Enterprises (hereafter called “DVBE”) who will perform a commercially useful function (CUF) shall be used to satisfy the DVBE requirements. The term “DVBE contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements of §1896.81, is certified in accordance with §1896.84, and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

Bidders must verify each DVBE subcontractor’s certification with OSDS to ensure DVBE participation eligibility prior to submitting bids.

COMMERCIALLY USEFUL FUNCTION DEFINITION

As defined in MVC §999 (B), a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

Is responsible for the execution of a distinct element of the work of the contract.

Carries out the obligation by actually performing, managing, or supervising the work involved.

Performs work that is normal for its business services and functions.

Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a “commercially useful function” if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

PLEASE READ ALL INSTRUCTIONS CAREFULLY

These instructions contain information about the DVBE program requirements, bidder responsibilities, and the DVBE Bid Incentive. Bidders are responsible for thorough review and compliance with these instructions.

To meet the DVBE program requirements, bidders must complete and fully document compliance with the following:

PARTICIPATION COMMITMENT

Bidders must commit to meet or exceed the DVBE participation requirement in this solicitation by either Method A1 (bidder is a California certified DVBE) or A2 (bidder is not a California certified DVBE).

Bidders must document DVBE participation commitment by completing and submitting all forms and documentation necessary to support meeting CUF. Forms include the Bidder Declaration (GSPD-05-

105) and Std. 843 DVBE Declarations located elsewhere in the solicitation, the Confirmation Letter/Form as described below, and any other requested documentation. Failure to complete and submit the required form(s) as instructed will render the bid non-responsive.

METHOD A1. CERTIFIED DVBE BIDDER:

a. Commit to perform the participation goal percentage of the contract bid amount with its own resources or in combination with another DVBE(s).

b. Document DVBE participation on the Bidder Declaration GSPD-05-105 (Question 1b for the Prime and then any subcontractors (any person, firm, corporation that will participate in fulfilling any part of the contract.).

c. Submit a written Confirmation Letter/Form from each DVBE subcontractor identified on the Bidder Declaration. The written confirmation must include the solicitation number and be signed by the Bidder and the DVBE subcontractor(s).