BTV HVAC SIR 4-1-25.docx

Federal Aviation Administration

SCREENING INFORMATION REQUEST (SIR) BTV MODERNIZE AIR CONDITIONING AND AIR HANDLING EQUIPMENT

FAA AIRPORT TRAFFIC CONTROL TOWER

BURLINGTON, VT

SIR NO. 697DCK-25-R-00BVT

INTRODUCTION:

The Federal Aviation Administration (FAA), Terminal Design Group, Boston Office, AAQ540, intends to prequalify contractors interested in receiving the Request for Offer (RFO) for the replacement and upgrade of the HVAC system at the Burlington, VT Air Traffic Control Tower (ATCT) located at 1250 Airport Dr, South Burlington, VT.

The purpose of this Screening Information Request is to request specific information necessary for the FAA to determine which vendors meet the FAA’s minimum qualification requirements for this solicitation. The Request for Offer (RFO) will be issued to the prequalified contractors (short-list) which is limited to the highest scoring six (6) or fewer if six contractors do not meet the requirements of the SIR.

The Request for Offer (RFO) will be issued to the prequalified contractors (short-list) in late June 2025. Contract award is anticipated to be made by August 2025.

Electronic standard design plans, specifications and other documents will be issued to the prequalified contractors at the RFO stage.

SCOPE OF WORK:

The Federal Aviation Administration (FAA), currently has a requirement for work associated with the replacement of the HVAC system at Burlington, VT (BTV) Airport Traffic Control Tower (ATCT). The Contractor shall provide and secure all labor, material, equipment, tools, transportation, and supplies required to complete the work in accordance with the plans, specifications, and terms of the contract. Work includes, but is not limited to, the following:

1. Create and submit a phase plan/construction sequencing to the COR for approval prior to any work at the site.

2. Remove and replace existing Direct Digital Control (DDC) building automation system. Connect all new HVAC units to the DDC system. See drawings for existing equipment that must be connect into the DDC system.

3. Provide and maintain temporary heating/cooling units to support the base building, TRACON room and CAB room before demolition of existing HVAC units.

4. Remove two self-contained units (10 tons each) with humidifier and associated components located in the CAB mechanical room/junction level. Replacement units will be two new split systems with humidifier and associated components.

5. New refrigerant piping structural support system from the base building roof to the side of the tower. This piping comes from the condensing units that support the CAB Room.

6. New railing extension (horizontal) on the base building roof that will be located near the condenser piping that supports the CAB Room.

7. Remove and replace two computer room air conditioning units and their related condensers (9 tons each) and associated components located in the mechanical room.

8. Remove and replace air handling unit, condenser (5 ton AHU and condenser) and associated components serving the TRACON. Remove and replace humidifier serving this unit.

9. Remove and replace air handling unit, condenser (~18.5 ton AHU and condenser) and associated components serving the Base Building. Remove and replace humidifier serving this unit.

10. Remove and replace one packaged rooftop unit (7.5 tons) located on the roof of the main building serving a link between buildings.

11. Remove and replace the heat pump system that supports the elevator room with a new ductless heat pump system of similar capacity.

12. Testing, Adjusting, Balancing and Commissioning is required for all new HVAC equipment.

13. Replacement of 225A 208/120V – 42 space power panel

14.

EVALUATION CRITERIA

Responses to this SIR will be evaluated on the criteria listed below which are listed in descending order of importance.

1. COMPANY RESOURCES- This factor will consider the Applicant’s general financial condition, resources, and ability to sustain a project of this scope and duration.

a. Annual gross business volume for the past three (3) years.

b. Financial resources.

c. Bonding capacity.

d. Company-owned equipment.

The FAA will analyze the financial statements and make a risk assessment of the Applicant’s financial capability to successfully accomplish this project.

The Applicant shall submit, at a minimum, the following:

· A copy of the Company’s latest financial statements and balance sheets for the past three (3) years.

· Disclose any unpaid judgments in excess of $1 million.

· Disclose any disputed or unadjudicated claims in excess of $5 million.

· Bonding company’s name, address, agent’s name and telephone number.

· Length of time with bonding company.

· Bonding capacity, available and current.

· Evidence that the Contractor’s current bonding capacity is at least as large as the published contract award amount. Evidence may be in the form of a letter from a licensed bonding company (surety), or from an agent normally representing such a company.

· Bond rates charged by surety.

· List of additional surety used over the past five (5) years either on a regular or intermittent basis.

· Description of current financial resources showing your firm’s ability to sustain all contract activities for a period not less than sixty (60) calendar days, including licenses, permits, insurance, bonding, mobilization, equipment, labor, and material costs.

· Description of ability to obtain financial resources.

· List of company-owned equipment.

Company Resources will be evaluated on a pass/fail basis. Only those contractors who are determined to be financially responsible will be further evaluated.

2. Past Performance and Experience – This factor includes, but is not limited to the following for the prime or general contractor. Information utilized will be obtained from the references listed in the proposal, other sources known to the FAA, consumer protection organizations, and others who may have useful and relevant information.

a) Quality and timeliness of work in completed construction projects similar in size and complexity to this project (i.e., other FAA facilities, hospitals, or data centers)

b) Ability to successfully utilize major subcontractors (mechanical, electrical, and control) on projects similar in size and complexity to this project.

c) Ability to solve problems encountered and take corrective action.

d) Maintenance of good customer relations throughout past projects.

e) Reasonableness in negotiating contract changes.

f) Timeliness of payment to subcontractors and suppliers.

g) Labor and safety compliance record.

The offeror must provide documentation showing general construction experience with either the FAA, U.S. Government, agencies of state and local government, airport owners, or commercial business enterprise. The offeror’s past performance and experience must be in the capacity of a prime or general contractor. As a minimum, the offeror must have successfully completed a construction project similar in size and complexity to this project (i.e., FAA facilities, hospitals, and data centers). As a minimum, the offeror’s experience must include utilization of major subcontractors experienced in projects of similar size and complexity to this project. Performance information may be used for both responsibility determinations and as an evaluation factor against which offeror’s relative rankings will be compared to assure best value to the FAA.

The FAA will focus on information that demonstrates quality/timeliness of performance relative to the size and complexity of the procurement under consideration as well as business practices

1. Identify the type of construction work your company performs. Include any special qualifications of your firm that would be a particular benefit to the FAA construction project. List the percentage and categories of work normally performed with your own employees.

2. Provide the names of major subcontractors (mechanical, electrical, and HVAC controls) you have utilized in the past, summarize their qualifications to do the work, and provide a listing of projects you have successfully completed utilizing them in the past.

3. State the average annual amount of construction work your company performed during the past five (5) years.

4. State the total value of work your company has in progress and under contract at this time as well as anticipated work (i.e., projects on which you have submitted or intend to submit offers).

5. Provide references for the five (5) highest dollar projects involving complex mechanical, electrical and control systems your company has completed within the past three (3) years. Include the following for all projects:

· Title and location of project.

· Name, address, and phone number of the Project Manager and Contracting Officer/Manager of the project.

· Brief description of type and extent of work provided for each project.

· Total contract value.

· Performance period including the originally estimated and actual completion dates.

· Percentage of work completed by your firm as general contractor.

· Major subcontractors utilized for each project, including address, phone number, and point of contact.

· Project Manager and Project Superintendent’s names and telephone numbers.

· Brief description of problems encountered and corrective actions taken, if applicable.

6. Provide documentation that demonstrates the company’s commitment to maintaining a safe work environment for the construction workforce and maintaining the client’s critical operations.

3. Key Personnel – This factor will consider the following elements of management and field staffing experience, capability, and degree of success. Rating will be based on the least qualified person that is submitted for each position.

a) Project Manager (The Contractor’s general point of contact at the contractors office for all communication about the project. Responsible for such things as issuing submittals, transmittals, RFI’s) .with a minimum of a Bachelor of Science (BS) degree in Civil, Mechanical, or Electrical Engineering from an accredited institution of higher learning, or a technical degree, and ten (10) years of experience with coordinating subcontractors on projects with complex mechanical, electrical, and control systems in the heavy construction industry.

b) Project Superintendent ( The onsite representative and onsite FAA POC from the contractor responsible for overseeing and coordinating all onsite work.) with a minimum of eight (8) years of experience in coordinating mechanical, electrical, and control subcontractors in heavy construction industry.

c) Quality Control (QC) Manager (Responsible for maintaining company’s quality control program) with a minimum of five (5) years’ experience as a superintendent, inspector, QC manager, project manager, project engineer or construction manager on similar size and type construction contracts that include the major trades that are part of this requirement.

d) Contractor’s ability to perform 15% of the work with own workforce.

e) Types of trades, and their respective licenses, employed by the contractor.

Additionally,

· Provide resumes for prospective Project Manager, Superintendent, and QC Manager. The successful offeror will be expected to utilize the personnel submitted for the execution of the project.

· Provide description of contractor’s workforce, i.e., licensed electricians, carpenters, plumbers, etc.

Submittals must address the evaluation criteria and may be sent electronically to Rodgers.l.cox@faa.gov. Only electronic submittals will be accepted. Point of contact is -Rodgers L. Cox Jr., Contracting Officer, Telephone 617-719-2079. All submittals must be received no later than 5:00 p.m Eastern Time, TBD. Submittals received after this date will not be considered. Questions should be made in writing and emailed to Rodgers L. Cox Jr. at Rodgers.l.cox@faa.gov.

NOTE: Availability of Funds. Funds are not presently available for this contract.

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