B1 RFQ 478026.pdf

Request for Quotation (RFQ)

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building 101 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-2713 mbrock@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 11/13/2026

REQUEST FOR QUOTE (RFQ) NUMBER 478026

DESCRIPTION: Analytical Services Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Mark Brock Telephone No.: 631-344-2713 Email: mbrock@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Included

Anticipated Period of Performance is through 31 January 2028:

*BSA is requesting four additional option years that are exercisable in one (1) year increments at the unilateral discretion of BSA. The options, if exercised, will be executed by written Change Order at unit pricing agreed to at time of Award.

If all option years are exercised, period of performance would end 31 January 2032.

Questions Due Date: 11/30/2026 Quote Due Date & Time: 12/14/2026

Contract Type: Firm-Fixed Price Payment Terms: Net 30 for Large Business and Net 10 for Small Business

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

This is a solicitation for commercial products or commercial services notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Analytical Services as outlined in the Draft Purchase Order/Contract (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 541380. The stated size standard is $19M. The stated size shall be the sole

Combined Synopsis/Request for Quotation (RFQ)

February 2025 2 of 8 AMS-Template-003 Rev. 4 determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (PO)/Contract (Enclosure A).

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Company to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

2.1 QUALIFIERS

Please see SOW sections listed below:

2.1a: SOW section 4.1 - The Contractor shall be a laboratory possessing a current certification by the New York State Department of Health (NYSDOH) under the Environmental Laboratory Approval Program (ELAP), to analyze for potable, non-potable, and solid/hazardous waste categories for chemical analysis, and/or certification for potable and non-potable categories for radiological analysis and national certification under NELAP.

i. Must provide a copy of current NYSDOH certification under the ELAP.

2.1b: SOW section 4.2 - The Contractor shall be a participant in both Water Pollution (WP) and Water Supply (WS) studies administered by National Institute of Standards and Technology (NIST) approved providers for chemical parameters. In addition, all laboratories that perform radionuclide analyses shall participate in the DOE Mixed Analyte Performance Evaluation Program (MAPEP).

i. Must show proof of participation in Water Pollution (WP) and Water Supply

(WS) studies administered by National Institute of Standards and Technology (NIST) provider.

ii. Must show proof of participation in the DOE Mixed Analyte Performance

Evaluation Program (MAPEP).

2.1c: SOW section 4.3 - The Contractor shall be a participant in New York State Department of Health ELAP Non-potable Water, Potable Water, Solid and Hazardous Waste, radiological and non-radiological analytes; the United States Department of Energy, Environmental Measurements Laboratory Quality Assurance Programs, http://www.sam.gov/

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Radiological samples, Air, Water, Soil, Vegetation; and the Environmental Resource Associates Water Pollution, Water Supply, and Radiological. The contract lab shall also participate in the National Pollutant Discharge Elimination System (NPDES) QA Proficiency Evaluation.

i. Must provide proof of participation in New York State Department of Health

ELAP Non-potable Water, Potable Water, Solid and Hazardous Waste, radiological and non-radiological analytes proficiency evaluation.

ii. Must provide proof of participation in the United States Department of

Energy, Environmental Measurements Laboratory Quality Assurance Programs, Radiological samples, Air, Water, Soil, Vegetation Department of Energy Audit Program—Accreditation Program (DOECAP-AP).

iii. Must provide proof of participation in the Environmental Resource Associates

Water Pollution, Water Supply, and Radiological profiency evaluation.

iv. Must provide proof that the contract lab participates in the National Pollutant

Discharge Elimination System (NPDES) QA Proficiency Evaluation.

2.1d: SOW section 4.4 - The Contractor should have a DOE Consolidated Audit Program-Accreditation Program (DOECAP-AP) assessment to satisfy DOE order

435.1 Radioactive Waste Management, and DOE order 414.1D, Quality Assurance, or in lieu of DOECAP-AP be audited to confirm compliance to QC requirements of DOE order 414.1D and 435.1.

i. The Contractor should have a DOE Consolidated Audit Program-

Accreditation Program (DOECAP-AP) assessment to satisfy DOE order 435.1 Radioactive Waste Management and DOE order 414.1D, Quality Assurance, or in lieu of DOECAP-AP be audited to confirm compliance to QC requirements of DOE order 414.1D and 435.1.

2.1e: SOW section 4.5 - The Contractor shall submit all proficiency results for the past two years in Section 4.0 of the bid proposal. Proficiency results shall include all tests mentioned in Sections 4.2 and 4.3 of this SOW.

i. Provide proficiency results for the past two years in Section 4.0 of the bid proposal. Proficiency results shall include all tests mentioned in Sections 4.2 and 4.3 of this SOW.

2.1f: SOW section 4.9 - For consideration regarding the Limited Radiologic and Full- Service contracts, the Contractor shall possess a valid Nuclear Regulatory Commission (NRC) or Agreement State Byproduct or Radioactive Material License.

The Contractor shall ensure that the maximum quantity of radioactive material specified in this license is sufficient to allow possession of the radionuclides and activity levels contained in the anticipated samples without exceeding the laboratory’s licensed amounts (Nuclear Regulatory Commission’s Title 10 CFR Part 30).

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i. Provide proof of only one of the following:

a. Valid Nuclear Regulatory Commission (NRC);

b. Agreement State Byproduct license; or

c. Radioactive Material License.

ii. Provide proof that the maximum quantity of radioactive material specified in license is sufficient to allow possession of the radionuclides and activity levels contained in the anticipated samples without exceeding the laboratory’s licensed amounts (Nuclear Regulatory Commission’s Title 10 CFR Part 30).

2.1g: SOW section 6.4 - The Contractor shall provide its current approved QA/QC Manual and all applicable procedures to BSA for review.

i. Provide current approved QA/QC Manual and all applicable procedures.

3.0 BASIS OF AWARD

BSA will make award to responsive and responsible Offerors who submit the lowest total prices and who meet all of BSA’s technical qualifiers, as stated within the RFQ. Total price for all fees will be evaluated to determine the lowest price. All sample pricing will be checked for unbalanced pricing.

The resultant award shall be subject to the terms & conditions of the draft contract - Enclosure A to the RFQ.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

BSA intends to award a combination of contracts under this solicitation to qualified vendors.

All responsive offerors will undergo a technical review by the BSA Technical Representative to determine whether the offeror is a Full-Service or Limited Service (Radiological or Non-Radiological) offeror. To meet BSA's operational requirements, offerors will be evaluated in the following order of preference:

1. Full-Service Contract – Lowest Price Technically Acceptable offerors, with the objective of awarding a minimum of three technically qualified Full-Service contracts (Radiological and Non-Radiological);

2. Limited Service Contract - Lowest Price Technically Acceptable offerors, with the possibility of awarding Limited Service contract(s) depending on the number of Full- Service Contracts awarded (Radiological or Non-Radiological).

Offerors will be evaluated in ascending order of evaluated price based on the stated qualifiers and order of preferences. If an offeror is determined not to be technically qualified, BSA will proceed to evaluate the next lowest-priced offeror within the contract preference category. If insufficient Lowest Price Technically Acceptable offerors exist within the Full Service category, BSA will continue to evaluate the Limited Service category until a sufficient number of technically qualified offerors are obtained.

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BSA reserves the right to make multiple awards or combination of awards to determine the number and type of awards necessary to meet its operational requirements. Awards will be made to the lowest-priced technically qualified offerors as described above.

Award of a contract does not guarantee any minimum quantity of work. Following award, analytical services will be performed under the awarded contract as requested by BSA. Assignment of analytical samples among the awarded Contractors will be based on the operational needs of Brookhaven National Laboratory, including, but not limited to, laboratory capability, required analytical methods, certifications and accreditations, pricing for the required analysis, turnaround requirements, sample holding times, laboratory capacity, equipment availability, quality performance, and other technical or operational considerations determined to be in the best interest of BSA.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C) and Fee Schedule (Enclosure C1), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Pricing must be filled in for the base year and each option period for both (Enclosure C) and (Enclosure C1). Any offer received after this time and date may not be considered. Quotations will be opened in private.

Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

Email submissions must include the signed Quotation Pricing Sheet (Enclosure C) and Fee Schedule (Enclosure C1). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) and Fee Schedule (Enclosure C1) attached to this document. Prices shall be all inclusive and quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please

February 2025 6 of 8 AMS-Template-003 Rev. 4 note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 PLACE OF MANUFACTURE (Reserved)

7.0 SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $900,000 must submit a Small Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA Small Business goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ................................................................................. 49% Small Disadvantaged Business .......................................................... 5% Women-Owned Business ................................................................... 5% Hub Zone ............................................................................................ 3% Veteran-Owned Business ................................................................... 3% Service-Disabled Veteran-Owned Business ........................................3%

Note: If the Offeror can certify that the there are no subcontracting opportunities in the work to be performed under this contract, they will need to fill out AMS Form- 001, entitled “Subcontracting Plan Waiver,” prior to contract award instead of submitting a Small Business Subcontracting Plan.

8.0 FAIR LABOR STANDARDS

https://napex.us/

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The anticipated awarded contract/PO will be subject to U.S. Department of Labor Wage Determinations. The Occupation Codes and corresponding rates established under the Service Contract Labor Standards, shall apply for all positions proposed.

However, Section 13(a)(l) of the FLSA provides an exemption from both minimum wage and overtime pay for employees employed as bona fide executive, administrative, or professional employees. Job titles do not determine exempt status.

In order for an exemption to apply, an employee's specific job duties and salary must meet all the requirements of the Department's regulations. For additional information, visit the Wage and Hour Division Website: https://www.dol.gov/agencies/whd and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866-4USWAGE (1-866-487-9243). When state law differs from the federal FLSA, an employer must comply with the standard most protective to employees.

Links to your state labor department can be found at www.dol.gov/agencies/whd/contact/local-offices.

FAR Clause 52.222-49 Service Contract Labor Standards, Place of Performance Unknown - (a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued.

In addition to places or areas identified in wage determinations, if any, attached to the solicitation, Wage Determinations (WD) have also been requested for the following:

(none). The BSA Contractual Representative will request wage determinations for additional places or areas of performance in writing(by email) after the receipt of offers and will send to each offer in accordance of place of performance.

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

9.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure D.

• W-9 Form, Enclosure E.

• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9

Form if Vendor is foreign.

10.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: A. Draft Purchase Order/Contract B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet C1. Fee Schedule D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) https://www.dol.gov/agencies/whd http://www.dol.gov/agencies/whd/contact/local-offices

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F. W-8 Form (Foreign Vendors)

10.0 CLOSURE