Brush Grinding RFP 04-2026.pdf

REQUEST FOR PROPOSALS

FOR BRUSH GRINDING SERVICES

RFP #04-2026

Date: July 11, 2026

To: Prospective Proposers

From: Rebecca Bradley Landfill Superintendent

RFP #: 04-2026

Subject: BRUSH GRINDING SERVICES

SCOPE OF WORK:

Proposals to provide a one-year contract for brush grinding, with a minimum of two grinds during the term. Estimated quantities are the following. For initial grinding service of approximately 32,000 cubic yards of brush to include but not limited to; limbs, clippings, stumps, trees, and re-grind of approximately 10,600 cubic yards of the chips through a 2” maximum screen.

SPECIFICATIONS:

• The successful bidder shall furnish all manpower and equipment necessary for on-site brush grinding services.

• No subcontractors will be allowed.

• Brush piles are in 5 to 6 piles approximately 80ft x 100ft x 12ft, reference image below for site layout and access.

• Grinder must be capable of grinding and processing an assortment of stumps, and trees with a diameter of up to

30 inches. Grinder will be required to have necessary safety systems that will ensure that debris range is limited to 100 feet maximum.

• The bidder will be responsible for piling the finished product no higher than 8 foot high and up to 500 feet away from the furthest brush pile in designated area for the city to haul off later.

• On-site dyed diesel can be provided as needed and will be deducted from the final invoice. Price will be based on the last purchase price, and a full itemized deduction invoice will be provided when job is complete.

• Grinder will be contacted by site supervisor when service is needed at which an agreed start date and total cubic yardage of brush will be agreed upon.

• Operations may start at 7:00am until completed for the day Monday-Saturday, this can be discussed with onsite supervisor.

• City has water truck on location and will manage dust control.

• Workers’ compensation of at least $500,000 and general liability insurance of at least $1,000,000. A copy must be provided to the city prior to start of work.

CITY OF BROWNWOOD TEXAS REQUEST FOR PROPOSALS FOR

LANDFILL BRUSH GRINDING SERVICES RFP # 04-2026

Vendors wanting to schedule a site visit are requested to contact:

Rebecca Bradley rbradley@brownwoodtexas.gov

Vendors having questions concerning the process of bid submittal are requested to contact:

Jenny Yazell Purchasing Manager

(325) 646-5775 x-1165 jyazell@brownwoodtexas.gov

BIDDING PROCEDURES:

The City of Brownwood will accept Sealed Proposals until August 5, 2026, at 2:00 PM CST for Brush Grinding Services –RFP # 04-2026.

Proposals are due on or before August 5, 2026, at 2:00 PM CST either electronically or physically at Brownwood City Hall located at 501 Center Avenue, Brownwood, Texas 76801, or P.O. Box 1389, Brownwood, Texas 76804, in a Sealed envelope, marked “BRUSH GRINDING SERVICES RFP 04-2026.” Sealed Proposals received after the due date and time shall not be considered by the City Council. Proposals will then be opened by the Purchasing Manager on August 5, 2026, at 2:00 PM CST in the City Council Chambers, City Hall, 501 Center Avenue, Brownwood, Texas. The City Council may award the proposal at its August 25, 2026, Council meeting.

To be eligible for consideration, vendors must be registered with the City through the PlanetBids website https://vendors.planetbids.com/portal/79212/portal-home, regardless of the method you use to obtain or submit proposal documents. All addenda, questions, and official communications regarding this solicitation will be issued exclusively through PlanetBids.

Proposer’s Item Bid Amounts and Total Proposal Amount are to include all costs to complete the Work, including but not limited to General Conditions and Requirements, overhead and profit, bonds and insurance, mobilization, transportation, supervision, labor, suppliers, and subcontractors.

A Conflict-of-Interest questionnaire must be filled out and returned with the proposal. See pages 4-5.

mailto:rbradley@brownwoodtexas.gov mailto:jyazell@brownwoodtexas.gov https://vendors.planetbids.com/portal/79212/portal-home

The successful Proposer will be required to submit a 1295 Form per Texas State Law as set forth below:

Texas Government Code 2252.908 Disclosure of Interested Parties Form 1295 House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code. Section 2252.908 requires a business entity entering into certain contracts with a governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity or state agency.

§2252.908, Texas Government Code requires the commission to adopt rules necessary to implement the new disclosure requirement and to prescribe the disclosure form. Section 2252.908 requires the disclosure form to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity or state agency before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. House Bill 1295 provides that §2252.908 applies only to a contract entered into on or after January 1, 2016. An interested party is defined as a person who has a controlling interest in a business entity with whom a governmental entity or state agency contracts or who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.

Contractors are required to acquire Form 1295 via the Texas Ethics Commission website. This requires registration, generation of Form 1295 with a unique Certificate Number & filing date, printing the form, and returning the form to City of Brownwood Purchasing Department, Attn: Jenny Yazell, City of Brownwood, at jyazell@brownwoodtexas.gov. Once the form is received by Ms. Yazell, the Vendor associated with the project will log-in to the Texas Ethics Commission portal and acknowledge receipt of the form not later than the 30th day after the date the contract for which the form was filed binds all parties to the contract. This will complete the form for the contract with which the form is associated. The completed form will be made available via the Texas Ethics Commission website. Form 1295 can be generated via the Texas Ethics Commission web portal. The website and detailed instructions are located at: https://www.ethics.state.tx.us/filinginfo/1295/

The City of Brownwood is a Tax-Exempt entity.

Any reference in this Request for Proposal to a particular equipment or material manufacturer, supplier, product, or process in the Contract or Bid Documents is descriptive, not restrictive. The City, at its sole discretion, reserves the right to consider suitable alternate equipment or material manufacturers, suppliers, or processes that provide equal or better value.

OPENING OF PROPOSALS:

Proposals will then be opened by the Purchasing Manager on August 5, 2026, at 2:00 PM in the City Council Chambers, Brownwood City Hall, 501 Center Avenue, Brownwood, Texas.

AWARD OF CONTRACT:

The City Council may award the proposal at its August 25, 2026, Council meeting. Council meeting will be held in the Council Chambers located at City Hall, 501 Center Avenue, Brownwood, Texas 76801.

The City Council retains the right to reject any and all proposals submitted and to waive any irregularities in the bids. The City Council reserves the right to cancel the project without any obligation to the proposers. The City retains the right to reject any and all proposals submitted The City may award the proposal to the proposer that presents the best value for the City using the criteria set forth herein. In determining best value for the City, the City shall consider: (1) the price; (2) the reputation and experience of the contractor; (3) the quality of the contractor’s services; (4) the contractor’s past relationship with the City (the “Proposal Evaluation Criteria”). In determining best value, the City will give the criteria the following weighted values: price – 50%; the remaining criteria shall be valued equally. The City will select the proposer that demonstrates the best value for the City based on the Proposal Evaluation Criteria. Award of Contract, if any, will be made by issuing a purchase order to the proposer that the City selects by formal action of the City of Brownwood City Council.

mailto:jyazell@brownwoodtexas.gov https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

ADDITIONAL VERIFICATIONS

Where applicable, VENDOR makes the following verifications: (a) VENDOR does not boycott Israel as that term is defined in Section 808.001 of the Texas Government Code; (b) In accordance with the terms defined in Section 2274.001 of the Texas Government Code, VENDOR does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and it will not during the term of the contract discriminate against a firearm entity or firearm trade association; and (c) In accordance with the terms defined in Sections 809.001 and 2274.001 of the Texas Government Code, VENDOR does not boycott energy companies, and it will not boycott energy companies during the term of the contract.

By my signature I affirm the information provided in this submittal is accurate to the best of my knowledge.

Authorized Signature Title

Print/Type Name Date

PROPOSAL BID FORM

ITEM NO. DESCRIPTION UNIT PROPOSAL TOTAL BID

AMOUNT (In Numbers):

1 Initial Brush Grind and Regrind 2” screen Lump Sum $ ___________________________

2 Mobilization in and out Lump Sum $ ___________________________

PROPOSAL TOTAL BID AMOUNT: (In Words):

________________________________________________Dollars

(and) _____________________________________________Cents

PROPOSERS AUTHORIZED

SIGNATURE:

TITLE:

DATE: