BRT RFP 70T04026R7573N003.pdf

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Transportation Security Administration

Request for Proposal 70T04026R7573N003

Bulk Resolution Technology (BRT) 2026

Procurement

July 24, 2026

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SECTION 1– SOLICITATION FORM

REQUEST FOR PROPOSAL (RFP)

Bulk Resolution Technology (BRT) 2026 Procurement RFP Number: 70T04026R7573N003 with 63 number of pages.

Issue Date: July 24, 2026 Questions Due: August 7, 2026 2PM EDT Closing Date: August 17, 2026 2PM EDT

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with Federal Acquisition Regulation (FAR) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

(i) The solicitation number is 70T04026R7573N003 and the solicitation is issued as a request for proposal (RFP) for the procurement of Bulk Resolution Technology (BRT) systems and maintenance support.

(ii) This is a full and open competition under NAICS 334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing.

(iii) This acquisition is not a set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provision and clauses may be accessed electronically at www.acqusition.gov.

(iv) Following is a list of line-item numbers and items, quantities and units of measure:

a. CLIN Structure:

CLIN Item Quantity Unit of Measure

Bulk Resolution Technology (BRT) Units (to include delivery, installation and training)

174 EA

0002 BRT Maintenance (2 years of technical support) 174 EA

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SECTION 2– SCHEDULE OF SUPPLIES/SERVICES

(CONTINUATION OF SF 1449, BLOCK 20)

2.1 General Description

The Contractor shall provide Bulk Resolution Technology (BRT) systems and maintenance support as defined in section C, Statement of Work, in accordance with the pricing set forth in Section 1. This procurement will be conducted as an open-market competitive acquisition under FAR Part 12, Acquisition of Commercial Items. This procurement will be under NAICS 334511 – Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing.

2.2 Contract Type

The TSA contemplates the award of a Firm Fixed Price (FFP) contract.

2.3 Pricing Schedule

See BRT Pricing Template (Attachment 2 Tabs 1 and 2)

2.4 Period of Performance

The period of performance for this contract is two (2) years and six (6) months, including the initial deployment to the designated TSA locations/airports and 2 years maintenance service. Deliveries must be completed in accordance with the Delivery Schedule agreed upon between TSA and the Contractor. All BRT systems shall be delivered and accepted within six (6) months of award .

(END OF SECTION 2)

SECTION 3 – STATEMENT OF WORK

1. INTRODUCTION

1.1 Purpose

This Statement of Work (SOW) outlines the requirements for the deployment, installation, and support of Bulk Resolution Technology (BRT) solutions. This requirement will focus on the procurement of the BRT solutions to be utilized at airports.

This initiative is intended to enhance detection capabilities for security screening operations, ensuring compliance with Transportation Security Administration (TSA) requirements, and providing robust security for increased passenger volumes.

1.2 Background

BRT technology is designed to address TSA security screening requirements by detecting a wide range of materials, reducing false alarms, and improving operational efficiencies.

This requirement focuses on use of the advanced technology of Raman Spectroscopy (RS) and compliance with applicable TSA detection standards.

2. SCOPE OF WORK

The Offeror shall provide a BRT solution, associated accessories, and services as outlined below:

a. Delivery of the BRT solutions to identified airports (see Section 4 Locations).

b. Installation and configuration of the solutions at designated locations within the airport to include Site Assessment Testing (SAT).

c. Training for operational staff at each airport/deployment site.

d. Two (2) years of ongoing technical support (onsite and virtual) (0800-1800 (local time) and outside of this the response time is next working day), maintenance, and software updates.

3. TECHNICAL REQUIREMENTS

3.1 BRT Solution

The Contractor shall provide the BRT solutions and associated corrective maintenance support in accordance with this SOW and in compliance with the requirements stated below.

The BRT solutions must meet the following requirements:

1. Raman Spectroscopy (RS) technology based system capable of through-barrier material identification.

2. Technology Readiness Level (TRL) of 8 or higher. TRL 8 is defined as “Technology has been proven to work in its final form and under expected conditions. In almost all cases, this TRL represents the end of true system development. Examples include developmental test and evaluation of the system in its intended weapon system to determine if it meets design specifications.”

3. Capable of detecting specified liquids and substances, including those contained in opaque and dark containers.

4. Screening chamber with a 3,800 ml container capacity.

5. Automated with interlocks for safe operations.

6. Configurable library that can be updated with hazardous materials of interest to adapt to evolving threats.

7. Wi-Fi capabilities rendered inoperable to prevent unauthorized "over-the-air" connections.

8. Not to exceed the dimensions of 24 inches by 24 inches by 24 inches, ensuring compatibility with TSA checkpoint layouts.

9. Bottled Liquid Scanner (BLS) certified to meet TSA’s current operational standards, verified through the Transportation Security Laboratory (TSL).

This ensures that the BRT solution is designed to meet TSA’s technical, operational, and security requirements effectively.

3.2 Delivery and Installation

a. The Contractor shall deliver their BRT solutions to the identified airports according to the agreed-upon schedule.

b. The Contractor shall install the solutions at the designated locations and ensure they are fully operational. Installation services must include all necessary testing (to include SAT) to verify system functionality.

3.3 Training and Support

a. At time of installation, the Contractor shall provide comprehensive training for TSA personnel, including Transportation Security Officers (TSOs) and Supervisory Transportation Security Officers (STSOs). Training must include classroom and hands-on instruction as needed, user manuals, and instructional videos.

b. The Contractor shall provide ongoing technical support (onsite and virtual) for a period of two (2) years, including troubleshooting, maintenance, and software updates.

c. Technical Support should at a minimum include:

1. Repair Service/Extended Warranty: to include: Telephone Support to Isolate and Resolve Hardware Problems, and On-site Hardware Troubleshooting and Repair with 24 Hour Response time. All labor, travel costs, and repair service parts are included.

• Telephone Support to Isolate and Resolve Hardware and Software Problems.

• On-site Hardware Troubleshooting and Repair. Includes diagnosis and correction of product malfunctions and failures at the government site. Repair is provided uninterrupted, unless additional parts or resources are required. In such cases, the Contractor will interrupt repair services and will resume as soon as the parts or resources are available. The repair may consist of temporary procedures that the Customer must follow while a permanent solution is developed.

2. Preventive Maintenance. Includes replacement of specific parts, cleaning, adjusting, lubricating, inspecting, or testing system procedures. The Contractor may also perform routine operational maintenance procedures.

Labor and parts required to perform preventive maintenance procedures and travel to the Government’s site are included. Preventive Maintenance is performed quarterly.

4. DELIVERABLES

The Contractor shall provide the following deliverables:

4.1 Bulk Resolution Technology (BRT) Solutions

Supply up to 174 fully functional BRT solutions to meet TSA’s operational needs within six

(6) months of award.

• Final Operational Capability (FOC): All airports must achieve operational capability within six (6) months of award. This includes Delivery of all 174 BRT units, successful SAT and training completion.

4.2 Installation Services

Perform installation services at TSA-designated airport locations. Installation services must include SAT to verify system functionality and integration with existing TSA operations.

4.3 Documentation

a. Provide an Operations Manual with each BRT system, including detailed instructions on system operation, troubleshooting guidance, and procedures for resolving errors that do not require corrective maintenance.

b. Provide a Maintenance Manual with each BRT system, including detailed instructions for maintaining the system, replacing consumables, and performing basic repairs.

c. Provide a PDF version of the Factory Acceptance Test documents with each BRT system.

4.4 Training Materials and Sessions

a. At time of installation, Contractor shall participate in training sessions on-site within the airports at TSA-designated locations (installation point and TSA provided classroom).

b. Provide comprehensive training curriculum for TSA personnel. (COR to review and approve prior to training) Training must include:

1. Must be present for TSA training on systems and be available for questions.

Provide classroom and hands-on instruction where the students use the system while being guided by the instructor as needed.

2. Provide Instructor Guide, Student Guide, and Operator’s Manual.

3. Provide On-the-job training (OJT) aid(s).

4.5 Calibration Tools

Provide calibration tool(s) for each of the BRT solutions.

4.6 Program Management Review

Review to take place every three (3) months (virtual). Prepare, submit, implement, manage, maintain, and update a Program Management Plan that documents: risk/issues, performance management, tasks, activities, and deliverables that will be completed; program coordination and communications; program schedule, milestones, invoicing, personnel/resources, review points, and delivery dates for all work performed under this Contract.

a. Corrective Maintenance Reports

Provide monthly reports to the Contracting Officer’s Representative (COR). detailing all corrective maintenance actions performed on the BRT solutions. Reports must include:

1. A description of the issue.

2. The date the problem was reported.

3. The date the issue was resolved.

4. The resolution of the problem.

5. Failure Mode Indicator (FMI) data to identify the cause of the failure.

b. Equipment Inventory Reports

Provide a cumulative monthly listing of all equipment delivered under this contract.

Reports must include:

1. Contract number, make, model, and serial number of each unit.

2. TSA barcode, shipped-to location, acceptance date, and price.

c. Project Status Reports

Provide monthly project status reports to the Contracting Officer and COR. Reports must include updates on delivery schedules, installation progress, training sessions, maintenance reports, equipment inventory reports, and any outstanding issues.

4.7 Site Acceptance Testing (SAT)

a. Conduct Site Acceptance Testing (SAT) with Government Representative present at each installation location to verify system functionality and integration. SAT Form (TSA Form DD 241) shall be signed by Government Representative who witnessed the SAT. Form shall be provided to COR within three (3) calendar days of the SAT.

b. Completed TSA Form DD 241 shall be submitted with invoice.

5. LOCATIONS

See Attachment 4 “Locations” for Tentative List of Airport Locations

6. TASKS AND RESPONSIBILITIES

6.1 Contractor Responsibilities

a. Manufacture and deliver BRT solutions in accordance with the deployment schedule.

b. Perform installation and SAT at each airport.

c. Installation to include training at each deployment site.

d. Ensure compliance with TSA detection standards.

6.2 Government Responsibilities

a. Provide access to installation sites at each airport.

b. Ensure personnel are available for training.

c. Provide feedback on system performance during the warranty period.

7. DELIVERABLES TABLE

Deliverable Details Due Date

Draft Delivery Schedule Draft schedule of delivery of 174 BRT solutions to designated airports. Delivery is complete upon successful install, SAT and training.

Within thirty (30) calendar days of award

Final Delivery Schedule Final Draft schedule of delivery of 174 BRT solutions to designated airports. Delivery is complete upon successful install, SAT and training.

Within ten (10) calendar days of TSA written approval of draft schedule.

BRT Solutions Delivered Delivery of ALL 174 BRT solutions to designated airports. Delivery is complete upon successful install, SAT and training.

NLT September 30, 2026

Initial Operational Capability (IOC)

Achieved when the first airport has

-Received all required BRT solutions

-Successfully completed SAT on BRTs

-Completed training for operational and technical staff

TBD per the Delivery Schedule

8. APPLICABLE STANDARDS

• NIST 800-53 for cybersecurity compliance.

• IEC 61010-1 for safety and environmental standards.

9. SECURITY REQUIREMENTS

• All systems must comply with DHS/TSA cybersecurity standards.

• Systems must include password protection, audit trail capabilities, and anti-virus software.

• Personnel Security:

o SSI o All Contractor personnel working on this contract must undergo and

-All BRT solutions for that airport are fully operational with the BRT solution

Final Operational Capability

(FOC)

Achieved when all airports have

-Received all required BRT solutions

-Successfully completed SAT

-Completed training for operational and technical staff

-Are fully operational with the BRT solution

NLT September 30, 2026

Post –Deployment Support Duration: Two (2) years of ongoing technical support and maintenance services.

Quarterly/As needed

Program Management Review

To include Corrective Maintenance Reports, Equipment Inventory Reports, Project Status Reports

-Virtual

Quarterly pass a background investigation conducted by TSA.

• Information Security:

o The Contractor shall implement measures to protect sensitive information in accordance with TSA and DHS information security policies.

• Physical Security:

o The Contractor shall ensure that all work locations, including Contractor facilities and TSA facilities, are secured in accordance with TSA physical security standards.

• Security Training:

o The Contractor shall provide security training to all personnel working on this contract. The training must cover TSA security policies, procedures, and best practices.

• Incident Reporting:

o The Contractor shall immediately report any security incidents or breaches to the TSA Contracting Officer and the TSA Security Office.

o The Contractor shall cooperate with TSA in the investigation and resolution of any security incidents.

• Compliance:

o The Contractor shall comply with all applicable federal, state, and local security regulations, as well as TSA and DHS security directives and guidelines.

10. PERIOD OF PERFORMANCE

The period of performance for this contract is two years and six months.

11. ACCEPTANCE CRITERIA

a. Delivery of each BRT solution, at specified airport location. Successful installation and Site Acceptance Testing (SAT) with Government Representative present at each installation location to verify system functionality and integration. SAT Form (TSA Form DD 241) shall be signed by Government Representative who witnessed the SAT. Form shall be provided to COR within three (3) calendar days of the SAT.

b. Training at each deployment site, to include provision of guides, aids, and manuals, as well as comprehensive classroom and on the job instruction.

• At time of installation, the Contractor shall provide comprehensive training for TSA personnel, including Transportation Security Officers (TSOs) and Supervisory Transportation Security Officers (STSOs). Training must include classroom and hands-on instruction as needed, user manuals, and instructional videos.

12. POINTS OF CONTACT

Contracting Officer (CO):

Name: Siobhan Mullen, Email: Siobhan.mullen@tsa.dhs.gov

Contracting Officer Representative (COR): TBD

REQUIREMENTS FOR CONTRACTOR EMPLOYEES PERFORMING AT OR IN AIRPORT

LOCATIONS (JUNE 2024)

A. All airport security screening requirements include criminal history, background and fingerprint check. Contractor employees working in this facility will be required to obtain, possess and display a Secure Identification Display Area (SIDA) badge in accordance with the airport’s physical and personnel security requirements. The Contractor is responsible for any fees associated with obtaining and/or replacing SIDA badges. For further information regarding Security Requirements, please contact the Contracting Officer’s Representative.

B. If this contract requires contractor performance involving work at airports or locations under the control of airport authorities, the contractor shall obtain all necessary permits and approvals from regulatory authorities at the airport location(s) to allow for the timely completion of the work required under the contract. For further information regarding Permitting Requirements, please contact please contact the Contracting Officer’s Representative.

C. If the airport requires insurance, the Contractor must have approved insurance on file with Federalized Airports as applicable. The Contractor is required to procure at its own expense and keep in effect at all times during the term of the contract, the types and amounts of insurance specified. Typically, companies whose work is performed within buildings and terminals are required to meet the minimum liability insurance required be each federalized airport. Companies who require tools and/or equipment, and airfield access must meet each federalized airport’s minimum liability insurance. Air Carrier Operating Permits and Leases may have additional insurance coverage requirements.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

(END OF SECTION 3)

SECTION 4 – CONTRACT CLAUSES

(CONTINUATION OF SF 1449, BLOCK 27)

4.1 FAR Clauses

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far/.

Clause Title Date 52.202-1 Definitions Jun 2020 52.203-3 Gratuities Apr 1984 52.203-5 Covenant Against Contingent Fees May 2014 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I Nov 2021 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions Sep 2024

52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 52.203-13 Contractor Code of Business Ethics and Conduct Nov 2021 52.203-14 Display of Hotline Poster(s) Nov 2021 52.203-16 Preventing Personal Conflicts of Interest Jun 2020 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights Jun 2020

52.204-7 System for Award Management – Registration (Aug 2025) (DEVIATION 25- 19)

Nov 28, 2025

52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Aug

2025) (DEVIATION 25-19)

Nov 28, 2025

52.204-13 System for Award Management – Maintenance (Aug 2025) (DEVIATION 25- 19)

Nov 28, 2025

52.204-19 Incorporation by Reference of Representation and Certifications Dec 2014 52.209-7 Information Regarding Responsibility Matters (Nov 2025) (DEVIATION 25-

27) Nov 28, 2025

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Nov 2025) (DEVIATION 25-27)

Nov 28, 2025 https://www.acquisition.gov/far/

52.209-13 Violation of Arms Control Treaties or Agreements—Certification (Nov 2025)

(DEVIATION 25-27)

52.212-4

Contract Terms and Conditions—Commercial Products and Commercial Services--Alternate I (Aug 2025) (DEVIATION 25-21)

52.215-1 Instructions to Offerors—Competitive Acquisition (Oct 2025) (DEVIATION 26-08)

Nov 28, 2025

52.219-8 Utilization of Small Business Concerns (Oct 2025) (DEVIATION 2026-03) Nov 3, 2025 52.219-9 Small Business Subcontracting Plan (Oct 2025) (DEVIATION 2026-03) Nov 3, 2025 52.222-41 Service Contract Labor Standards Aug 2018 52.222-50 Combating Trafficking in Persons Oct 2025 52.222-54 Employment Eligibility Verification (Oct 2025) (DEVIATION 26-10) Nov 3, 2025 52.223-3 Hazardous Material Identification & Material Safety Data--Alternate I (Oct

2025) (DEVIATION 26-12)

Nov 28, 2025

52.223-5 Pollution Prevention & Right-To-Know Information May 2024 52.223-23 Sustainable Products and Services (Oct 2025) (DEVIATION 26-12) Nov 28, 2025 52.224-3 Privacy Training— Alternate I Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.227-1 Authorization and Consent Jun 2020 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement Jun 2020 52.227-3 Patent Indemnity APR 1984 52.227-14 Rights in Data—General May 2014 52.227-15 Representation of Limited Rights Data and Restricted Computer Software Dec 2007 52.232-1 Payments April 1984 52.232-8 Discounts for Prompt Payment Feb 2002 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payment to Small Business Subcontractors Mar 2023 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Aug

2025) (DEVIATION 25-23)

Nov 3, 2025

52.240-91 Security Prohibitions and Exclusions (Aug 2025) (DEVIATION 25-23) Nov 3, 2025 52.244-6 Subcontracts for Commercial Products and Commercial Services (Apr 2026)

(DEVIATION 26-10)

Apr 27, 2026

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Apr 2026) (DEVIATION 26- 10)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

4.2 HOMELAND SECURITY ACQUISITION REGULATION (HSAR CLAUSES)

3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (Jul 2023)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components.

The provision or clause in effect is based on the applicable regulation cited on the date the solicitation is issued unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(a) Provisions.

X 3052.247-72 F.o.B. Destination Only

(b) Clauses.

_X__3052.203-70 Instructions for Contractor Disclosure of Violations.

_X__3052.204-71 Contractor Employee Access _X__3052.204-72 Contractor Employee Access, Alt. 1.

_X__3052.204-72 Safeguarding of Controlled Unclassified Information.

_X__3052.204-72 Safeguarding of Controlled Unclassified Information, Alt. 1.

_X__3052.205-70 Advertisement, Publicizing Awards, and Releases.

_X__3052.209-72 Organizational Conflicts of Interest.

_X__3052.236-70 Special Provisions for Work at Operating Airports.

_X__3052.242-72 Contracting Officer's Representative.

4.3 TSA SPECIAL CONTRACT REQUIREMENTS

TSA-INSTR: TRANSPORTATION SECURITY SCREENING EQUIPMENT PACKAGING AND

MARKING (JUNE 2024)

The Contractor shall preserve, pack, and mark all supplies to be furnished under this contract in accordance with standard practices as defined in Title 49 of the Code of Federal Regulations as well as STM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment for shipment or storage.

If this contract is to acquire new Transportation Security Equipment (TSE) or provides qualifying peripherals (defined as those meeting the acquisition cost threshold of $5,000.00 or that have the ability to store Sensitive Security Information (SSI), the Contractor shall ensure a “TSA Form 251/251-1 – Vendor Shipping and Receiving Report” is processed and included in each shipment.

Existing equipment shall include a Department of Defense (DoD) “Requisition and Invoice/Shipping Document” Form 1149 in accordance to contract specifications.

Upon award, the Contractor shall request TSA barcodes from the GPA. Prior to packaging, the Contractor shall ensure TSA barcode(s) are physically attached on the units and peripherals each meeting the acquisition cost threshold of $5,000.00 or that have the ability to store SSI. The Contractor shall request exact placement instructions of TSA barcodes with the GPA and COR.

The Contractor shall mark all deliverables on the outside of the packaging with the following:

o TSA Contract and/or Order Number o Contractor’s Name and Address o List of Contents o Date of Submittal o Serial number: The serial number shall be clearly identified on the top and at least two sides of the crate/package. The Contractor shall notify the GPA if the equipment does not have a barcode.

The Contractor shall ensure that packaging meets Department of Transportation/ International Aviation Transport Association standards outlined in 49 CFR and is sufficient to prevent damage or deterioration to supplies and ensure packaging can sustain more than one shipment to minimize cost to the government.

TSA-INSTR: REQUIRED CONTRACTOR PROPERTY DELIVERY REPORTING (JUNE 2024)

For other than Transportation Security Equipment and/or related maintenance, all equipment required for delivery to the Government as a requirement of this contract is government property, and the Contractor shall provide a completed TSA Form 251 “Vendor Shipping and Receiving Report” (and the TSA Form 251- 1 “Vendor Shipping and Receiving Report Extension” as necessary) for each delivery of equipment to the Contracting Officer’s Representative and to the Property Management Division using this email address at TSA-Property@tsa.dhs.gov.

Expendable and/or consumable items delivered by the Contractor (items consumed in use or which are an integral part of another system, office supplies, paper, printer cartridges, etc.,) should not be submitted via these forms. All equipment required for delivery must be documented by the Contractor via these forms and submitted within 24 hours of the equipment being shipped to TSA or other designated site.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

TSA-INSTR: TRANSPORTATION SECURITY EQUIPMENT SHIPPING REQUIREMENTS

(JUNE 2024)

mailto:TSA-Property@tsa.dhs.gov mailto:TSA-Property@tsa.dhs.gov

The Contractor shall coordinate all inbound and outbound shipments and moves of government property with the GPA and the COR. The Contractor shall ship units F.O.B Destination for locations within the United States and U.S. Territories (if not instructed otherwise by the Contracting Officer in advance to ship elsewhere). The Contractor shall provide the Government with tracking information for all government property in transit.

The Contractor shall include the terms of this special contract requirement in all subcontracts awarded under this contract.

TSA-INSTR: TRANSPORTATION SECURITY EQUIPMENT SHIPPING DOCUMENTATION

REQUIREMENTS. (JUNE 2024)

The Contractor shall provide the following documents when shipping systems:

• Safety Data Sheet: in accordance with Occupational Safety and Health Administration (OSHA) Hazard Communication Standard (HCS) (29 CFR 1910.1200(g) and Federal Acquisition Regulation (FAR) 52.223-3 – Hazardous Material Identification and Material Safety Data; and Federal Standard No. 313, Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities; or an official letter affirming that the shipment does not contain radioactive/hazmat materials

• Standard Configuration Report: The Standard Configuration Report shall include the following:

o Picture of the Equipment o Manufacturer o Model Number o Description o Standard (TSA Barcode Number, Acquisition Costs, Peripherals, Allocated Other Direct Cost, Expensed, etc.)

o Networking & Integration Equipment

• TSA Form 251/251-1: If a contract/order requires the Contractor to deliver new equipment, upgrade a system, supply additional equipment or peripherals then the contractor shall complete a “Vendor Shipping and Receiving Report” (TSA Form 251/251-1) o The Contractor shall submit the TSA Form 251 within two (2) business days after receiving the Quick Look Report (QLR), Factory Acceptance Test (FAT), or Site Acceptance Test (SAT) report from TSA to the GPA and COR for review and authorization.

o The contractor shall complete and submit TSA Form 251 to the GPA no later than one business day after successful Operational Readiness Test (ORT) for hardware upgrades/replacements over the $5,000 threshold or have the ability to store SSI.

o The Contractor shall complete and submit a TSA Form 251-1 (as needed) for additional equipment associated with the main unit.

o Equipment being replaced or refurbished (threshold of $5,000.00 and above) must be identified on the TSA Form 251 (by manufacturer, make, model, serial number, and TSA barcode number). The TSA Form 251 must also identify the equipment being replaced by manufacturer, make, model, serial number, and TSA barcode number).

• DD-1149: If a contract/order requires the Contractor to move or relocate existing Government Furnished Property or TSE, then the Contractor shall complete a Department of Defense (DoD) “Requisition and Invoice/Shipping Document” Form

DD-1149.

o The Contractor shall email this form to the GPA and COR for approval 2-5 business days prior to the movement of TSA equipment. The form shall include an itemized listing with description, make, model, serial number, full TSA barcode (if applicable), and contract/order number.

o The subject line of the email and the DD-1149 file name shall both follow the below structure:

From airport to depot: Serial Number Date in bloc k5_ Site/location code_to OEM Name (e.g. 30787 21JUN2016 LRD to “OEM name”.docx; 21020041010 17JUNE2016 ORD to “OEM name”.docx).

From depot to airport: SerialNumber_Dateinblock5_ OEM Name to Site/location code (e.g. 54371 27JUN2016 “OEM name” to MHT;

53491_23Jun2016_”OEM name” to DVL).

Storage Requirements If this contract is to acquire TSE or provides qualifying peripherals, the Contractor shall identify any unique storage requirements for the unit(s) and provide written guidance to the CO and COR.

All materials will be packaged and marked in accordance with ASTM-D-3951.

Damaged/Lost Equipment The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging. The Contractor shall report any loss, stolen, or damaged equipment within 24 hours of the incident in accordance with FAR 52.245-1 Government Property. TSA required supporting documentation includes but is not limited to: DHS Form 200-2 Report of Survey, photos of damaged equipment, and relevant communications documenting resolution activities.

TSA-INSTR: CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(JUNE 2024)

In accordance with Federal Acquisition Regulation (FAR) 42.15, the Transportation Security Administration (TSA) is required to report the contractor’s performance under contract. The TSA reporting thresholds, in accordance with the Department of Homeland Security’s (DHS) FAR Class Deviation 11-03 dated August 11, 2011, is $1,000,000 for contracts and orders for services, and $500,000 for contracts and orders for supplies.

In order to support thorough and timely Contractor Performance Assessment Reporting System (CPARS) reports, the contractor shall provide a self-assessment of their performance not later than 10 days after the end of the base period, the end of any exercised option period of the contract, and after the end of contract performance. The contractor shall provide a detailed narrative for each of the relevant assessment areas (Quality, Schedule, Cost Control, Management, Utilization of Small Business, and Regulatory Compliance). The contractor may also provide their own self-assessment rating (Exceptional, Very Good, Satisfactory, Marginal or Unsatisfactory) per FAR Table 42-1 for each area for Government consideration.

The following are elements to be addressed in each area in order to support the narrative and any self- rating:

Quality: Requirements; conformance to specifications; workmanship; accurate reports/data.

Schedule: Milestones; delivery schedules; administrative requirements; schedule variance.

Cost Control: Causes and contractor-proposed solutions for cost overruns/underruns;

contractor adherence to total estimated cost; billings current, accurate, and complete.

(Not required to be addressed for Fixed Price type contracts unless specifically required elsewhere in the contract) Management: Contractor oriented toward customer;

interaction between contractor and Government; adequacy of the contractor’s accounting, billing, estimating systems and management of Government Furnished Property (GFP); effort devoted to managing subcontractors; risk management practices;

supporting key personnel; replace key personnel as necessary.

Utilization of Small Business: Small business participation goals stated in contractor/order;

achievement on each individual goal stated within contract/order or subcontracting plan including good faith efforts if goal was not achieved.

Regulatory Compliance: Contractor complied with contract clause requirements; complied with reporting requirements; complied with Quality Assurance Surveillance Plan (QASP);

complied with specifications, reporting into databases as required under the contract, and reporting requirements in response to the solicitation provisions and clauses effective under the contract, or other requirements.

Submission of Contractor Self-Assessment: The contractor should utilize the Guidance for CPARS located on the website, https://www.cpars.gov/, to assist in preparation of the self-assessment.

The contractor shall submit their self-assessment, preferably via email, as a MS Word or other MS Office compatible document to the Contracting Officer and Contracting Officer’s Representative (COR) identified in the contract within the time period identified above. Standard USPS mail may also be utilized, if required.

TSA may consider the contractor’s self-assessment, along with all available relevant data and information, when completing the contractor’s past performance assessment for each specific performance period. Submission of a contractor’s self-assessment is considered information regarding the contractor’s performance and may not represent the final CPAR rating. Submission of this contractor self-assessment to the Government does not otherwise alter, change, or diminish any rights of the Government as expressed under Federal Acquisition Regulation Part 42 concerning the use of past performance information about any contractual vehicle.

TSA-INSTR: TSA POINTS OF CONTACT (JUNE 2024)

The primary point of contact for this contract:

Contracting Officer:

NAME: Siobhan Mullen

PHONE NUMBER: 571-227-3602

EMAIL: Siobhan.Mullenh@tsa.dhs.gov

If a name is included, the Contracting Officer hereby designates the individual(s) named below. The scope and limitations of the authority so delegated are included in the TSA Requirement entitled, Contracting Officer’s Representative:

Contracting Officer’s Representative (COR):

NAME:TBD

PHONE NUMBER:

EMAIL:

Technical Monitor (TM):

NAME: TBD

PHONE NUMBER:

EMAIL:

TSA-INSTR: CONTRACTING OFFICER’S REPRESENTATIVE (COR) (JUNE 2024)

The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring http://www.cpars.gov/ http://www.cpars.gov/ performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

The COR and TM may be changed at any time, without prior notice to the Contractor; however, notification of the change, including the name and phone number of the successor, will be promptly provided to the Contractor by the Contracting Officer in writing.

The COR duties are as follows:

• Performing surveillance/inspection and acceptance.

• Monitoring activities, cost, providing input to contractor performance evaluations, and notifications to the Contracting Officer.

• Making recommendations for invoices and payments.

• Managing Government-furnished Assets (when applicable).

• Managing Contractor Employee Access (when applicable).

The responsibilities and limitations of the TM are as follows:

• Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

• Performing surveillance/inspection and acceptance.

• Monitoring activities, cost, providing input to contractor performance evaluations, and notifications to the COR.

• Making recommendations for invoices and payments.

• Managing Government-furnished Assets (when applicable).

• Managing Contractor Employee Access (when applicable).

TSA-INSTR: Electronic Submission of Payment Requests (FSMS Awards) – TSA/USCG FinCen

(JAN 2026)

Background:

The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center (FinCen) for financial services in support of TSA operations, including the payment of contractor invoices. All contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center.

Definitions:

As used in these instructions –

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status, if available, must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Invoice Submission Method

• New Contractual Agreements:

For all newly awarded contractual agreements between TSA and a vendor, payment requests (invoices) must be submitted electronically using the Invoice Processing Platform (IPP). Contractors are required to enroll in IPP and submit invoices in accordance with the instructions provided at https://www.uscg.mil/fincen/IPP/. Information regarding IPP, including customer support, is available at www.ipp.gov or any successor site. Alternate payment procedures for new agreements may only be used if the contracting officer provides written authorization in accordance with TSA procedures. If authorized, a copy of the written authorization must be included with each payment request.

• Existing Contractual Agreements:

For contractual agreements established prior to the implementation of the IPP requirement, contractors may continue to submit invoices using the alternate methods outlined in their original agreement. These methods include submission via U.S. Mail or email, utilizing ONLY ONE method per invoice submission:

• Mail invoices to:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

• Email invoices to:

FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil

Contractors must verify receipt of invoices regardless of submission method and may inquire about invoice status using the contact information provided in the Payment Status section.

https://www.uscg.mil/fincen/IPP/ http://www.ipp.gov/ mailto:FIN-SMB-TSAInvoices@uscg.mil http://www.fincen.uscg.mil/

Invoice Elements:

Invoices that are not proper will automatically be rejected if the information required in the Prompt Payment Clause is not included in the invoice. Contractors must correct any noted deficiencies and resubmit the invoice directly to the FinCen for verification of error correction.

All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content, and method of delivery for all invoice submissions during the performance of the Contract.

Discounts Offered After Invoice Submission:

If the Contractor wishes to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the FinCen identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Payment Status:

Contractors may contact the FinCen via phone or email regarding the receipt of invoices or billing inquiries using (800) 564-5504 or (757) 523-6940 (Voice Option #1) or email: FIN-SMB- CustomerService@uscg.mil.

Frequency of Invoice Submission:

Invoices shall be submitted on a monthly basis in accordance with the schedule.

CLIN Description Payment Milestone Payment Amount

0001: BRT Solution (174 total)

The Contractor may invoice for each solution upon acceptance of the solution (Completed delivery, installation and training).

The Contractor shall include the applicable serial number(s) with the completion date along with

$X mailto:FIN-SMB-CustomerService@uscg.mil mailto:FIN-SMB-CustomerService@uscg.mil the signed TSA Form 251/251-1, 0002:

BRT Solution (2 years of technical support)

The Contractor may invoice for these services upon acceptance of solution. The Contractor shall include the applicable serial number(s) with the start and end date of any applicable unit warranty on the submitted invoice.

$X

TOTAL PRICE $X

Timely Submission of Invoices:

In order to ensure reimbursement under this contract, invoices shall be timely submitted for payment. Contractors must submit an invoice to the payment office as indicated for all allowable and allocable internal expenditures made during the specified invoice period pursuant to the Contract. Also be advised that under 31 U.S.C. §1552 and §1553, funds that were obligated to the contract, but that have expired, remain available for adjustments for five (5) fiscal years following expiration of the period for which the relevant appropriation was made. After the respective timeframe, the expired account closes and the funds are not available for any purpose.

TSA-INSTR: Electronic Submission of Payment Requests (FSMS Awards) – TSA/USCG FinCen- Alternate I. (JAN 2026) Invoices for Transportation Security Equipment, related peripheral equipment, and/or associated services (e.g. site surveys, site preparation, upgrades, shipping, temporary storage, travel, testing, rigging, installation, integration, and networking) shall:

1) Be submitted with TSA Form 251/251-1, Vendor Shipping and Receiving Report for all equipment (base unit and peripheral equipment) signed by the COR with a cost of at least $5,000 including any equipment with data storage billed on the invoice.

2) Cite the site code, site name, location, serial number(s) and full TSA barcode number(s) of the equipment or peripheral equipment. For associated service(s), cite the serial number(s) and TSA barcode number(s) of the equipment or peripheral equipment for which the service(s) were provided. If the serial number(s) and TSA barcode number(s) are cited on supporting documentation rather than the invoice, the invoice must state, “See attached (title of supporting documentation) for detail.”

SA-INSTR: CONTRACTOR PERSONNEL ACCESS TO TSA FACILITIES, INFORMATION OR

SYSTEMS (FEBRUARY 2025)

o All Contractor personnel requiring access to TSA facilities, information systems, and/or Controlled Unclassified Information (CUI) will be subject to the security procedures set forth in this contract. A fitness determination will be required for all Contractor personnel performing under this contract. When a contractor employee is deemed eligible to commence work on a TSA contract, TSA Personnel Security (PerSec) will notify the appropriate Contracting Officer’s Representative (COR) of the favorable determination. Similar notifications will be sent when a contractor employee has not passed the preliminary background check and has been deemed unsuitable.

o A fitness determination involves the following three phases:

• Phase 1: Enter On Duty Fitness Determination: a review of a contractor employee’s consumer credit report, criminal history records, and submitted security forms to determine, to the extent possible, if the contractor employee has bad debt and/or criminal offenses and/or falsification issues that would prohibit employment as a TSA contractor. This determination may include verification of citizenship for contractor employees born outside of the United States. A favorable Enter On Duty Suitability Determination is not a final fitness determination; rather, it is a preliminary review of external data sources that allows the contractor employee to commence work prior to the required background investigation being completed.

• Phase 2: Background Investigation: Once the contractor employee commences work on a TSA contract, TSA PerSec will process all submitted security forms to determine whether the contractor has previously been the subject of a federal background investigation sufficient in scope to meet TSA minimum investigative requirements.

Contractor employees who have a federal investigation sufficient in scope will immediately be processed for final fitness adjudication. Those contractor employees who do not have a previous federal background investigation sufficient in scope will be scheduled for the appropriate level background investigation through the National Background Investigations Bureau.

• Phase 3: Final Fitness Adjudication: TSA PerSec will complete the final fitness determination after receipt, review, and adjudication of the completed background investigation. The final fitness determination is an assessment made by TSA PerSec to determine whether there is reasonable expectation that the continued employment of the TSA contractor will or will not protect or promote the efficiency of the agency. An unfavorable final fitness determination will result in a notification to the COR that the contractor employee has been deemed unfit for continued contract employment and that he/she shall be removed from the TSA contract.

o The period of performance should not begin until 60 days after contract award to allow for the Enter On Duty Fitness Determination.

o Information Requirements. Contractors are…