bridgewater 2026-09B_ 3rd Party Snow Plowing Bid Specification.pdf

Revised 10/01/26 SLH

NOTICE IS HEREBY GIVEN that sealed bids will be received by the Purchasing Agent for the Township of Bridgewater on or by October 14, 2026 at 10:00 AM at the Township of Bridgewater Municipal Building, Conference Room 102A, 100 Commons Way, Bridgewater, NJ 08807 at which time and place responses will be opened for the following:

SNOW REMOVAL SERVICES

2026 – 2027 WINTER SEASON

Contract # 2026-09B

Bid responses must be made on the standard proposal forms, be enclosed in a sealed package bearing the name and address of the bidder and the “BID TITLE & CONTRACT #” on the outside, addressed to Sarah Housman, Qualified Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Municipal Building or on the Townships Website www.bridgewaternj.gov/purchasing/

Any Bid Addenda will be issued on the website, and processed in accordance with N.J.S.A.

40A:11- 23(c)(1). All interested respondents should check the website from now through the Bid opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27 et seq.

Sarah L. Housman, QPA.

Director of Finance Acting Chief Financial Officer Purchasing Agent Township of Bridgewater 100 Commons Way Bridgewater, NJ 08807

Township of Bridgewater 100 Commons Way

Bridgewater, NJ 08807

SNOW REMOVAL SERVICES BID

SCOPE OF WORK

To secure a contract(s) for snow plowing services on an “on-call” basis dependent upon the character of the annual snow season as to the frequency and quantity of snow fall, including sanding or salting of Township roads. The Township has a need for a Contractor.

to provide plowing and salting services for the 2026-2027 Seasons. When called out the Contractor is to be responsible for the any areas specified by the Superintendent or his/her designee, during the snow event, see attached map. The Township will provide as much notice as possible but in emergency situations the contractor must report into DPW.

within two (2) hours of a call.

PROCEDURE

The Contractor shall plow all streets that are assigned by the Superintendent of Public Works, or his designee, and keep them accessible throughout the event. Subsequently, the roadway must be cleaned to visible pavement from curb to curb. Per agreement with Union, the Contractor shall stop work when the Union Membership is released at end of event.

GENERAL INSTRUCTIONS

Whenever the word “contractor” is used, it shall refer to the person or persons, company or corporation furnishing the services required. In case of failure on the part of the contractor to comply with the terms of the contract, the Bridgewater Township Department of Public Works may proceed to take appropriate action deemed reasonable under the circumstances.

QUALIFICATION OF BIDDER

All bidders shall demonstrate to the satisfaction of the Township that they have adequate equipment in good operating condition and experienced, qualified, and licensed personnel to perform the required snow plowing services. The Township may, if they choose, inspect the bidder’s equipment to determine the ability to satisfactorily perform.

SITE VISIT

Prior to the snow plowing season, on a date to be determined by the Superintendent of Public Works or his designee, the Contractor shall meet with the Superintendent of Public Works or his designee to go over the plow routes that may be assigned to the contractor in the Township and to discuss expectations and conduct of their operators during snow plowing season. The contractor or his designee (one person) will be reimbursed for this one-hour meeting. (Maximum of $80.00) All bidders shall be required to familiarize themselves with the Township roads solicited in this bid specification to include locations of bridges, curbs, protruding manholes, guiderails, light stanchions, signs, delineators, rural mailboxes, and all other structures to avoid possible damage.

DESCRIPTION

The number of “operating hours” for which payment will be made will be the number of hours each truck is on the Township roads and engages in snow removal operations.

The operating time for each truck will begin as soon as the truck assigned reaches the Township Public Works Building to sign in and heads out to the roads to begin snow removal operations and will end when it leaves the Township roads and signs-out at the Public Works Building. Plug in GPS units for each vehicle will be supplied by the Township and must be connected to each vehicle during the entire operation.

The Contractor shall plow all streets that are assigned for access (center of road) and keep them accessible throughout the event. Subsequently, the roadway must be cleaned to visible pavement from curb to curb. Per agreement with Union, the Contractor shall stop work when the Union Membership is released at end of event.

DISABLED EQUIPMENT

No time will be allowed for trucks which become disabled and are unable to continue plowing, nor for the time consumed in repair work in cumulative excess of one-half (1/2) hour for any eight (8) hour period. Contractor must notify Township when vehicle is disabled and when it returns to service or is disabled for event and when replacement vehicle will sign in.

EQUIPMENT SPECIFICATIONS

Contractor(s) shall furnish the Township all necessary equipment and personnel to perform the work of snow removal of the roads designated on the bid proposal during the 2026- 2027, winter season for the prices or rates as stated on bid proposal. The Contractor’s trucks shall be fully equipped with snow tires and chains (if needed) to always ensure proper traction when plowing.

The Contractor must be able to supply manpower and the following equipment for any event:

1. Twelve (12) 4WD Pickup Trucks (F250 or equal) and equipped with an 8’ wide plow blade.

2. Six (6) 4 WD Trucks (F550 Mason, Dump Truck Style) or larger that can hold weight and equipped with a 9’ wide or larger plow blade with three (3) cubic yard salter.

3. Yellow (360-degree view) warning lights for each vehicle.

Optional equipment is listed at the end of the bid for use by the Bridgewater Township.

SNOW CALL

Upon receipt of a telephone call, or e-mail from the Township Superintendent of Public Works or his authorized representative, the contractor shall immediately procure the necessary personnel to operate the trucks and shall inform the Township Superintendent of Public Works or his authorized representative, when all personnel are in, and the trucks are ready to leave his yard. Trucks shall not leave the contractor’s yard without orders from the Township Superintendent of Public Works or his authorized representative. Upon receipt of orders to proceed, equipment shall be dispatched to begin snow removal and each employee must sign in at the Department of Public Works building.

The contractor will have each of their drivers provide the Superintendent or his designee, their driver’s licenses and their vehicle registration to be photocopied for the first snow event. Any new or additional drivers who work a subsequent snow event must provide their driver’s license and vehicle registration to be photocopied.

The contractor shall be provided with portable GPS units by members of the Public Works staff to install in their driver’s vehicles. The GPS units shall be returned to the Superintendent of Public Works or his designee at the end of the assignment.

To comply with N.J.S.A. 2C:11-5, otherwise known as “Maggie’s Law”, the contractor shall fill out a form provided by the Superintendent of Public Works or his designee, which indicates what time the contractor or his employees awoke or went to sleep during the previous 24-hour period of when the contractor and his employees are called in for work.

If, upon the determination of the Superintendent or his designee, that contractor or his employees are within 4 hours of being awake for 24 consecutive hours, the Superintendent or his designee can mandate that the contractor or his employee take a 4 hour (un)paid break or find a relief driver that conforms to these requirements.

To comply with N.J.S.A. 39:4-97.3; “Use of wireless telephone, electronic communication device in moving vehicles”, the contractor shall ensure that the contractor and his employees are equipped with Bluetooth devices to maintain communication with the contractor, the Superintendent of Public Works, or his designee.

The contractor or his employees are prohibited by electronic means from texting, posting any messages or pictures to any social media sites as a result of being employed and doing contract work with the Township of Bridgewater.

The contractor shall furnish relief drivers as required.

AVAILABILITY

It is the responsibility of the contractor to be available when called by the Township Superintendent of Public Works or his authorized representative. The contractor(s) will supply a call list to the Township Superintendent of Public Works or his authorized representative of individuals to notify in the contact person’s absence.

DAMAGES

The contractor(s) assumes full responsibility for the equipment employed in the prosecution of the work hereunder and agrees to make no claims against the Township for damages to such equipment. The contractor(s) shall be responsible for any damage to private and Township property, caused by their negligence in the performance of work under this contract, including, but not limited to, guiderail, bridges, curbs, protruding manholes, light stanchions, signs, delineators, and other structures. In the event of such damage, the Township reserves the right to immediately effect both temporary and permanent repairs at the expense of the contractor, and the contractor hereby agrees that in such event the Township may deduct the cost of such repairs and related expenses incurred by the Township from any monies due to the contractor under this contract.

LIQUIATED DAMAGES

Assessment of Damages As much as damage and loss will be difficult to accurately assess, the contractor shall pay to the Township as liquidated damages and not as a penalty, in all cases where the Township shall elect to accept said liquidated damages in lieu of actual damages, for the following acts:

1. For failure to respond to a snow call on any one snow emergency day, the contractor shall pay the Township of Bridgewater the sum of the hourly rate that pertains to each storm plus the difference between the contracted rate and that which will be paid out for each vehicle and person hired or used by the Township for the purpose of performing snow removal.

2. For failure to repair, replace, or repay the Township of Bridgewater or a resident for damages to Township or private property due to snow plowing operations in violation of the provisions of these specifications.

COMPLAINTS

All complaints received by the Public Works Department pertaining to a contractor’s plow run shall receive prompt and proper attention by the contractor and the conditions corrected or attended to by the contractor within twenty-four (24) hours of receipt of the complaint.

Any complaint made to the contractor or his personnel shall be immediately transmitted to the Superintendent or his designee. The contractor shall be required to maintain a log of all complaints received and the action taken to remedy the complaints. The complaint log shall be available for inspection by the Township on demand.

SOLICITATION OF GRATUITIES

The contractor shall be bound to see that no agent, servant, or employee shall solicit or be permitted to solicit gratuities of any kind of work in connection with snow removal from Township roads.

TRAFFIC CONTROL

The attention of the contractor(s) is especially directed to the fact that his operations will be conducted under conditions incident to highway traffic and in close proximity thereto, and that all necessary precautions must be taken to safeguard such traffic.

REPORTS

The contractor(s) shall submit a report of all operations for each 24-hour period from midnight to midnight and shall indicate therein the time of employees and equipment engaged. Reports shall be signed by the contractor’s superintendent and shall be delivered to the Bridgewater Township Public Works Office.

REFERENCES

The contractor must provide a list of similar type projects within the last three (3) years.

Name of projects, with the contact person, address, and phone numbers must be provided to the awarding agency before any awards will be made by the awarding agency.

SUPERVISION

The Superintendent of Public Works, or his designee, shall be the representative of the department, as referred to in these specifications, and shall issue all orders and directives for the performance of the work.

INSURANCE

The Contractor will not be allowed to begin work under this contract unless and until he has secured all insurance required under the contract documents no later than the time of contract execution and the insurance has been approved by the Bridgewater Township. The Contractor shall not allow any subcontractor to begin work on his subcontract until the insurance required of the subcontractor has been so obtained and approved. The insurance required shall be maintained in full force and effect until all work to be performed under the terms of the contract is satisfactorily completed and accepted by the Bridgewater Township.

CERTIFICATES OF INSURANCE

Contractor shall deliver to Owner, with copies to each additional insured identified herein, certificates of insurance (and other evidence of insurance requested by Owner or any other additional insured) which Contractor is required to purchase and maintain.

CONTRACTOR’S LIABILITY INSURANCE

Contractor shall purchase and maintain such liability and other insurance as is appropriate for the Work being performed and as will provide protection from claims set forth below which may arise out of or result from Contractor’s performance of the Work and Contractor’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable:

1. Commercial General Liability (CGL): Coverage for all operations including, but not limited to, contractual, products and completed operations, and personal injury with limits not less than $1,000,000 per occurrence/$2,000,000 aggregate. The Township of Bridgewater, its officers, officials, employees, agents, and volunteers shall be included as an additional insured.

2. Automobile Liability: Coverage for all owned, non-owned and hired vehicles with limits of not less than $1,000,000 per occurrence, combined single limits (CSL) or its equivalent.

3. Workers Compensation: As required by the State of New Jersey and Employers Liability with limits not less than $1,000,000 per accident for bodily injury or disease.

4. Coverage on Primary and Non-contributory Basis: The Certificate of Insurance should indicate that all insurance coverages will be provided on a primary and non-contributory basis to the Township of Bridgewater, its officers, officials, employees, agents, and volunteers.

NOTICE OF CANCELLATION

Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the Entity.

SPECIAL RISKS OR CIRCUMSTANCES

The Township of Bridgewater reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

INDEMNIFICATION

To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Superintendent, and the officers, directors, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work or anyone for whose acts any of them may be liable.

In any and all claims against Owner or Engineer or any of their respective consultants, agents, officers, directors, partners, or employees by any employee (or the survivor or personal representative of such employee) of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor or any such Subcontractor, Supplier, or other individual or entity under workers’ compensation acts, disability benefit acts, or other employee benefit acts.

The indemnification obligations of Contractor shall not extend to the liability of Engineer and Engineer’s officers, directors, partners, employees, agents, consultants, and subcontractors arising out of:

1. the preparation or approval of, or the failure to prepare or approve, maps, Drawings, opinions, reports, surveys, Change Orders, designs, or Specifications; or

2. Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage.

3. Contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least 30 days prior written notice has been given to Owner and Contractor and to each other additional insured identified herein to whom a certificate of insurance has been issued (and the certificates of insurance furnished by the Contractor pursuant to Certificates of Insurance will so provide);

4. Always remain in effect at least until final payment and thereafter when Contractor may be correcting, removing, or replacing defective Work; and

5. With respect to completed operations insurance, and any insurance coverage written on a claims-made basis, remain in effect for at least two years after final payment.

The Contractor shall furnish Owner and each other additional insured identified herein, to whom a certificate of insurance has been issued, evidence satisfactory to Owner and any such additional insured of continuation of such insurance at final payment and one year thereafter.

COST PROPOSAL PAGE

Estimated Item No. Quantity Description Bid Unit Price Bid Price

1 6 4WD, single axel, dual wheel truck with

9’ Plow (F-550 equivalent or better, mason dump truck style) with three (3) cubic yard salter Price Per Hour including Driver.

________________Dollars

________________Cents $________ $________

2 12 4WD Pickup with 8’ Plow (F250 or equal)

Price Per Hour including Driver

LIST ADDITIONAL EQUIPMENT AVAILABLE TO TOWNSHIP AND HOURLY RATE

3 Price Per Hour ______________________________

4 Price Per Hour ______________________________

___________________Dollars

5 Price Per Hour ______________________________

6 Price Per Hour ______________________________

The undersigned proposes to furnish and deliver the above goods/services pursuant to the bid specification and made part hereof:

Company Name Federal I.D. # or Social Security #

Address

Signature of Authorized Agent Type or Print Name

Title: __________________________________

Telephone Number Email

EQUIPMENT FORM

Have you made contracts or received firm offers for all materials necessary to be used in this project in preparing your proposal? Do not give the name of dealers or manufacturers.

The undersigned hereby declares that the items of equipment necessary to perform the work required are owned by him and are available for and intended to be used on this project, if he is awarded the contract, and that he proposes to purchase or lease for the project the additional items of equipment necessary for proper performance of the work.

If awarded the contract, the undersigned will furnish certificates from the owners of leased equipment to the effect that, in case of default of contract, the municipality has the right to take over the leased equipment for use in completing the work, as provided in the New Jersey Department of Transportation Standard Specifications, latest edition.

Dated_______________

Signed__________________________________

Title________________________________

Company____________________________

STATE OF _________________________

COUNTY OF________________________

__________________________________________being duly sworn, deposes and says that he/she is_____________________________of the above organization, and that the answers to the foregoing questions and all statements therein contained are true and correct.

Sworn to before me this__________________ day of 2026

______________________________________ (seal)

Notary Public

My commission expires: ________________________________________

REFERENCES FORM

Please provide the Township with a minimum of three (3) references.

Reference #1

Name of Client: ____________________________________________________

Address of Client: __________________________________________________

Contact Person’s Name and Title: ______________________________________

Telephone Number: _________________________________________________

Email: ____________________________________________________________

Reference #2

Address of Client: __________________________________________________

Contact Person’s Name and Title: ______________________________________

Reference #3

Address of Client: __________________________________________________

Contact Person’s Name and Title: ______________________________________

THE TOWNSHIP OF BRIDGEWATER

GENERAL INSTRUCTIONS

1. SUBMISSION OF BIDS

A. Sealed bids shall be received in accordance with public advertisement as required by law, a copy of said notice being attached hereto and made a part of these specifications.

B. Each bid shall be submitted on the proposal form attached, in a sealed envelope.

(1) Addressed to the Purchasing Agent

(2) Bearing the name and address of the bidder on the outside

(3) Clearly marked “BID” with the name of the item(s) being bid. Provide One (1)

Original & One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.

C. The Township reserves the right to postpone the date for presentation and opening of bids and will give written notice of any such postponement to each perspective bidder as required by law.

D. Results of all bids are posted on the Township website.

SCHEDULE

The dates established for respondent proposals, proposal review, contractor selection and project initiation are:

1. Release of Bid 10/01/2026

2. Proposal Due Date 10/14/2026

3. Governing Body Action 11/5/2026

2. BID SECURITY

The following provisions, if indicated by an (x), shall be applicable to this bid and be made a part of the bidding documents:

A. BID GUARANTEE

Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the Township.

When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey.

The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted.

The check or bond of the successful bidder shall be forfeited if bidder fails to enter into contract pursuant to statute. Failure to submit required guarantee shall be cause for rejection of the bid.

B. CONSENT OF SURETY

Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bid price from a Surety Company authorized to do business in the State of New Jersey and acceptable to the Township stating that it will provide said bidder to whom the contract is awarded will furnish Performance and Payment Bonds from an acceptable surety company on behalf of said bidder, in performance security equal to the total amount of the contract, pursuant to statute.

Failure to submit this shall be cause for rejection of the bid.

C. PERFORMANCE BOND

Successful bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract.

3. QUOTATIONS, BIDS AND FORMS

A. The Township of Bridgewater is exempt from any local, state or federal sales, use or excise tax. The Township of Bridgewater will not pay service charges such as interest and late fees.

B. Bids must be signed in ink by the bidder, all quotations shall be made with a typewriter or pen and ink. Any quotation showing erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be inserted in spaces provided.

C. Failure to sign and give all information in the bid may result in the bid being rejected.

D. Any bidder may withdraw his bid at any time before the time set for receipt of bids. No bid may be withdrawn in the 60-day period after the bids are received.

E. All forms shall be completed and attached to the bid proposal. BIDDER IS

ALERTED TO THE BID DOCUMENT CHECKLIST PAGE.

4. INTERPRETATIONS AND ADDENDA

A. The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the Township. The bidder accepts the obligation to become familiar with these specifications.

B. Bidders are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify the Township of such ambiguities, errors or omissions, the bidder shall be bound by the bid.

C. No oral interpretation of the meaning of the specifications will be made to any bidder. Every request for an interpretation shall be in writing, addressed to the Purchasing Agent. In order to be given consideration, written requests for interpretation must be received at least five (5) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective bidders, in accordance with Statute. All addenda so issued shall become part of the contract documents, and shall be acknowledged by the bidder in the bid. The Township’s interpretations or corrections thereof shall be final.

D. 1. If the amount shown in words and its equivalent figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used.

2. In the event that there is a discrepancy between the unit prices and the extended totals, the unit price shall prevail. IN the event there is an error of the summation of the extended totals, the computation by the Township of the extended totals shall govern.

5. BRAND NAMES, STANDARDS OF QUALITY, PATENTS

A. Only manufactured and farm products of the United States, wherever available, shall be used on this contract in accordance with prevailing statutes.

B. Brand names and or descriptions used in this bid are to acquaint bidders with the type of commodity desired and will be used as a standard by which alternate or competitive materials offered will be judged. Competitive items must be equal to the standard described and be of the same quality of work. Variations between materials described and the materials offered are to be fully explained by the bidder on a separate sheet and submitted with the proposal form. Vendor’s literature will not suffice in explaining exceptions to these specifications. IN the absence of any changes by the bidder, it will be presumed and required that materials as described in the proposal be delivered.

C. It is the responsibility of the bidder to demonstrate the equivalency of item(s) offered. The Township reserves the right to evaluate equivalency of a product which, in its deliberations, meets its requirements.

D. Wherever practical and economical to the Township, it is desired that recycled or recyclable products be provided. Please indicate when recycled products are being offered.

6. AWARD OF BID

A. The Township reserves the right to accept or reject any or all bids, to waive identified irregularities and technicalities, and to award in whole or in part to the lowest responsible bidder, if it is in the best interest of the Township to do so.

Without limiting the generality of the foregoing, any bid which is incomplete, obscure, or irregular may be rejected, any bid having erasures or corrections in the price sheet may be rejected, any bid in which unit prices are omitted, or in which unit/total prices are unbalanced, may be rejected, any bid accompanied by any insufficient or irregular certified check, cashier’s check or bid bond may be rejected.

B. The Township reserves the right to award equal or tie bids at their discretion to any one of the tie bidders.

C. Should the bidder, to whom the contract is awarded, fail to enter into a contract, the Township may then, at its option, accept the bid of the next lowest responsible bidder.

D. Government entities are not private business/consumer clients; therefore, separate company agreements are not honored. Terms of the specifications/bid package prevail unless otherwise noted by the vendor as exceptions.

7. NEW JERSEY PREVAILING AGE ACT (When Applicable) N.J.S.A. 34:11-

56.25 et seq.

Pursuant to N.J.S.A. 34:11-56.25 et seq, contractors on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of wages. The contractor is also responsible for obtaining and submitting all subcontractors’ certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It is the contractor’s responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce Development, Division of Workplace Standards.

Additional information is available at www.state.nj.us/labor/lsse/lspubcon.html.

8. THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT–N.J.S.A. 34:11-

56.48 et seq.

N.J.S.A. 34:11-56.48 et seq. Requires that a general or prime contractor and any listed subcontractors named in the contractor’s bid proposal shall possess a certificate at the time the bid proposal is submitted. After bid proposals are received and prior to award of contract, the successful contractor shall submit a copy of the contractor’s certification along with those of all listed subcontractors. All non-listed subcontractors and lower tier sub-subcontractors shall be registered prior to starting work on the project. It is the general contractor’s responsibility that all non-listed sub-contractors at any tier have their certificate prior to starting work on the job.

Under the law a “contractor” is “a person, partnership, association, joint stock company, trust, corporation or other legal business entity or successor thereof who enters into a contract” which is subject to the provisions of the New Jersey Prevailing Wage Act (N.J.S.A. 34: 11-56.25, et seq.) It applies to contractors based in New Jersey or in another state.

The law defines “public works projects” as contracts for “public work” as defined in the Prevailing Wage statue (N.J.S.A. 34:11-56.25(5) ). The term means:

• “Construction, reconstruction, demolition, alteration, or repair work, or maintenance work, including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body, except work performed under a rehabilitation program.

• “Public work” shall also mean construction, reconstruction, demolition, alteration, or repair work, done on any property or premises, whether or not the work is paid for from public funds…”

• “Maintenance work” means the repair of existing facilities when the size, type or extent of such facilities is not thereby changed or increased. White “maintenance” includes painting and decorating and is covered under the law, it does not include work such as routine landscape maintenance or janitorial services.

To register, a contractor must provide the State Department of Labor and Workforce Development with a full and accurately completed application form. The form is available online at http://www.nj.gov/njbusiness/registration. N.J.S.A. 34:11-56.55 specifically prohibits accepting applications for registration as a substitute for a certificate or registration.

9. NON-COLLUSION AFFIDAVIT – N.J.S.A. 52:34-15

The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted intact with the proposal.

10. NON-DISCRIMINATION

There shall be no discrimination against any employee engaged in the work required to produce the commodities covered by any contract resulting from this bid, or against any applicant to such employment because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or sexual orientation, familial status, liability for service in the Armed Forces of the United States, or nationally. This provision shall include, but not limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor shall insert a similar provision in all subcontracts for services to be covered by any contract resulting from this bid.

11. MANDATORY EEO/AFFIRMATIVE ACTION EVIDENCE – N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17-27 et seq.

NO FIRM MAY BE ISSUED A CONTRACT UNLESS THEY COMPLY WITH THE

EEO/AFFIRMATIVE ACTION REGULATIONS OF P/L/ 1975, c. 127, AS AMENDED FROM

TIME TO TIME, AND THE AMERICANS WITH DISABILITIES ACT.

A. Procurement, Professional and Service Contracts All successful vendors must submit prior to an award of the contract one of the following:

(1) A photocopy of their Federal Letter of Affirmative Action Plan Approval, or

(2) A photocopy of their State Certificate of Employee Information Report, or

(3) A photocopy of completed Affirmative Action Employee Information Report:

AA302 - Available online at www.state.nj.us.treasury/contract_compliance

B. Construction Contracts All successful contractors must submit prior to signing of the contracts an Initial Project Manning Report (AA201-available on-line at www.state.nj.us/treasury/contract_compliance for any contract award that meets or exceeds the bidding threshold.

12. AMERICANS WITH DISABILITIES ACT OF 1990 – 42 U.S.C. S121 01 et seq.

Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. Bidders are required to read Americans with Disabilities language that is included in this specification and agree that the provisions for Title II of the Act are made a part of the contract. The contractor is obligated to comply with the Act and to hold the Township harmless.

13. WORKER AND COMMUNITY RIGHT TO KNOW ACT – N.J.S.A. 34:5A-1 et seq.

The manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34:5A- 1 et seq., and N.J.A.C. 5:89-5 et seq.).

All direct use containers shall bear a label indicating the chemical name(s) and Chemical Abstracts Service number(s) of all hazardous substances in the container, and all other substances which are among the five most predominant substances in the container, or their trade secret registry number(s). (N.J.A.C. 8:59-5) or adhere to the requirements of The Globally Harmonized System of Classification and Labeling of Chemicals (GHS) and the U.S. Occupational Safety and Health Administration (OSHA) Hazard Communication Standard (HCS) as outlined in the Federal Register / Vol. 77, No. 58 / Monday, March 26, 2012 / Rules and Regulations as adopted in the final rule by DEPARTMENT OF LABOR, Occupational Safety and Health Administration, 29 CFR Parts 1910, 1915, and 1926, {Docket No. OSHA-H022K-2006-0062, (formerly Docket No. H022K)}, RIN 1218-AC20, Hazard Communication. Further, all applicable documentation must be furnished.

14. STATEMENT OF CORPORATE OWNERSHIP – N.J.S.A. 52:25-24.2 (P.L. 1977

c.33)

In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship, shall be awarded a contract, unless prior to the receipt of the bid or accompanying the bid fo the corporation, partnership, limited partnership, there is submitted to the Township a statement setting forth the names and addresses of all stockholders who own 10% or more of the stock, of any class or of all individual partners who own a 10% or greater interest in the corporation, partnership. Limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship. If one or more such stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual partners owning 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every noncorporate stockholder and individual partner, exceeding the 10% ownership criteria established in this act has been listed. This form shall be signed and submitted with the bid/proposal whether or not a stockholder or partner owns less than 10% of the business submitting the bid. Failure to comply requires mandatory rejection of the bid/proposal.

15. ACQUISITION, MERGE, SALE AND/OR TRANSFER OF BUSINESS, ETC.

It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, merger, sale and/or transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new owners(s) will be required to submit, when required, a performance bond in the amount of the open balance of the contract.

16. PAYMENT

Payment will be made after a properly executed Township voucher has been received and approved. The Township pays invoices twice a month on the 15th and the 30th.

17. TERMINATION

A. DEFAULT

Non-performance of the Contractor in terms of specifications shall be a basis for termination of the contract by the Township. The Township may terminate the contract upon 30 days' written notice to the Contractor. The Township shall not pay for any services and/or materials which are unsatisfactory. The contractor may be given a reasonable opportunity before termination to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance.

B. UNCONDITIONAL TERMINATION FOR CONVENIENCE:

The Township may terminate the resultant contract for convenience by providing sixty (60) calendar days advance notice to the contractor.

C. TERMINATION FOR DEFAULT:

If the Contractor fails to meet deadlines, or fails to provide the agreed upon services, and or material altogether, a termination for default will be issued, but only after the Township has determined the Contractor has failed to remedy the problem after being forewarned.

18. ADDITIONS/DELETIONS OF SERVICE

The Township reserves the right to add and/or delete services to this contract. Should a service requirement be deleted, payment to the Contractor will be reduced proportionally to the amount of service deleted in accordance with the bid price.

Should additional services be required, payment to the Contractor will be increased proportionally to the amount of service added in accordance with the bid price.

19. Vendor’s literature and/or pricing sheets will not be accepted in lieu of completing the proposal blank(s) set forth in these specifications.

20. Bidders shall not write in margins or alter the official content or requirements of the Township bid documents.

21. SPECIFICATIONS

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit or the award of contract.

22. AMENDMENTS TO N.J.S.A. 2C: 21-33 et. seq. “TRUTH IN CONTRACTING”

New provisions of law govern false claims and representation. It is a serious crime for the vendor to knowingly submit a false claim and/or knowingly make material misrepresentation. There are enhanced penalties for areas of false claims, bid rigging and bribery, gratuities and gifts; and conflict of interest. Please consult the statute for further information.

23. N.J. BUSINESS REGISTRATION CERTIFICATE P.L. 2009, C.315

Reforms Business Registration Certificate Filing; permits filing prior to award of contracts if not filed with bid. Effective with bids received and contracts awarded after January 18, 2010, this law removes the requirement of the Local Public Contracts Law (N.J.S.A. 40A:11-23.2) that required a bid to be rejected if the respondent failed to include a BRC with their bid, even though it may have been the lowest responsible bid. The law now allows the BRC to be filed any time prior to award of the contract and the bidder had to obtain the BRC prior to receipt of bids.

This permits the BRC to be required with a bid, or submitted subsequently. If a BRC is required in a bid, but not submitted with the bid, it would be an immaterial defect;

curable by being filed prior to award of the contract. A BRC is obtained from the New Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at www.nj.gov/njbgs or by phone at (609) 292-1730.

24. PAY TO PLAY – NOTICE OF DISCLOSURE REQUIREMENT

Starting in January, 2007, business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Annual Disclosures require submission by March 30th of each year covering contracts and contributions for the prior calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

25. NON-ALLOCATION OF FUNDING TERMINATION

Each fiscal year payment obligation of the Owner is conditioned upon the availability of Owner funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the Owner at the end of any particular fiscal year may terminate such services. The Owner will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the Owner to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

26. NON-PAYMENT OF PENALTIES AND INTEREST ON OVERDUE BILLS

Public funds may be used to pay only for goods delivered or services rendered.

Bridgewater Township will not pay penalties and/or interest on overdue bills. No employee is authorized to sign a letter of credit or any other document that represents a legal commitment on the part of the Township to pay additional fees.

27. FIRM FIXED CONTRACT

This is a firm fixed contract, prices firm, FOB Township locations. No price escalation.

The vendor shall void the contract and permit the Township to solicit open market pricing should any price increase or surcharge be imposed.

28. W-9

Successful bidder/respondent shall complete W-9 Form and submit to Purchasing prior to contract award. The form is available at the following link:

www.irs.gov/pub/irs-pdf/fw9.pdf

29. SOURCE OF SPECIFICATIONS/BID PACKAGES

Official Township bid packages for routine goods and services are available from www.bridgewaternj.gov at no cost to the vendor. All addenda are posted on this site.

Potential bidders are cautioned that they are bidding at their own risk if a third party supplied the specifications that may or may not be complete. The Township is not responsible for third party supplied specifications.

30. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

P.L. 2012, c.25 prohibits State and local public contracts with persons or entities engaging in certain investment activities in energy or finance sectors of Iran.

31. CERTIFICATION OF NON-INVOLVEMENT WITH RUSSIA-BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity (hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

TOWNSHIP OF BRIDGEWATER

EXCEPTIONS

For each exception, the bidder must identify the specific section of specifications by providing the number and title the exception applies to. It is the responsibility of the bidder to document the equivalence claim in writing. Submitting product brochures is not an acceptable claim of equivalence.

(IF NONE SO STATE)

USE ADDITIONAL SHEET IF NECESSARY

BID DOCUMENT CHECKLIST

Required

With Bid

Read, Signed & Submitted

Bidder’s Initial

A. FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR

REJECTION OF BID

Stockholder Disclosure Certification Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued) Required Evidence EEO/Affirmative Action Regulations Questionnaire Non-Collusion Affidavit

Bid Guarantee (bid bond or certified/cashier’s check) (with Power of Attorney for full amount of Bid Bond)

Consent of Surety (Certificate from Surety company) Surety Disclosure Statement and Certification Performance Bond Maintenance Bond

B. MANDATORY ITEM(S), REQUIRED NO LATER THAN TIME PERIOD INDICATED

Business Registration Certificate – Bidder – Prefer with Bid Response. Required by Law prior to award of contract

Business Registration Certificate – Designated Subcontractor(s) – Prefer with Bid Response. Required by Law prior to award of contract

Public Works Contractor Registration Certificate(s) for the Bidder and Designated Subcontractors (Prior to Award, but effective at time of bid)

Disclosure of Investment Activities in Iran- submit with bid response Certification of Non-involvement with Russia-Belarus- submit with bid response

C. READ ONLY

Americans With Disability Act of 1990 Language

This checklist is provided for bidder’s use in assuring compliance with required documentation;

however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Name of Bidder: Date:

By Authorized Representative:

Signature:

Print Name & Title:

PART 2

PLEASE PROVIDE FURTHER INFORMATION RELATED TO QUESTIONS 2—4 ANSWERED AS “YES”.

If you answered “YES” for questions 2, 3, or 4, you must disclose identifying information related to the individuals, corporations, partnerships, and/or limited liability companies owning a 10% or greater interest in the Vendor {Bidder}. Further, if one or more of these entities is itself a corporation, partnership, or limited liability company, you must also disclose all parties that own a 10% or greater interest in that corporation, partnership, or limited liability company. This information is required by statute.

Attach Additional Sheets If Necessary

OWNERSHIP DISCLOSURE FORM

PART 1

PLEASE COMPLETE THE QUESTIONS BELOW BY CHECKING EITHER THE “YES” OR THE “NO” BOX.

ALL PARTIES ENTERING INTO A CONTRACT WITH THE STATE ARE REQUIRED TO

COMPLETE THIS FORM PURSUANT TO N.J.S.A. 52:25-24.2

PLEASE NOTE THAT IF THE VENDOR/BIDDER IS A NON-PROFIT ENTITY, THIS FOR IS NOT REQUIRED.

YES NO

1. Are there any individuals, corporations, partnerships, or limited liability companies owning a

10% or greater interest in the Vendor {Bidder}?

IF THE ANSWER TO QUESTION 1 IS “NO”, PLEASE SIGN AND DATE THE FORM.

IF THE ANSWER TO QUESTION 1 IS “YES”, PLEASE ANSWER QUESTION 2—4 BELOW.

2. Of those parties owning a 10% or greater interest in the Vendor…