Bread_&_Bakery_Items.pdf

INVITATION TO BID

BNB028251

BREAD & BAKERY ITEMS

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BROAD STREET

BRIDGEPORT CT 06604

Submission Deadline:

Tuesday, February 11, 2025 by 2:00 pm

Table Of Contents

1. Introduction

2. Bid Information

3. Statement of Work

4. Pricing

5. Submission Deadlines

6. Terms and Conditions

7. Vendor Submissions/Uploads

Attachments:

A - DELIVERY LOCATIONS

B - APP II K terms

C - GENERAL CONDITIONS & INSTRUCTIONS

D - Commodities Contract

E - Product Liability Rider USE

1. Introduction

1.1. Introduction

The City of Bridgeport seeks bids for Bread & Bakery Items.

The requirements of this bid are outlined in greater detail under General Conditions &

Instructions Attachment C .

The selected awardee must meet all municipal, State and Federal practices and requirements.

Please note the City of Bridgeport encourages Minority business enterprises (MBE), Women business enterprises (WBE) and City-based businesses (CBB) to submit proposals. MBE, WBE or CBB State and/or City certification(s) showing the vendor’s current M/WBE and/or CBB status must be included as part of the proposal package at the time of submission for such status to be considered. For details, please see City Ordinance 3.12.130D

2. Bid Information

The Invitation to Bid (ITB) is to obtain pricing information for Bread & Bakery Items for the

Bridgeport Public Schools for the period of on or about February 1, 2025 to August 31, 2026 .This proposal is based on estimated quantities to be used over the term of the contract. The program of which this bid is a part is funded partially or wholly by federal funds and is covered by the National School Lunch Program (NSLP) and is subject to the rules, requirements and regulations of applicable federal legislation including but not limited to the

Child Nutrition Act of 1966, the National School Lunch Act, and regulations Title VII Parts 210, 215, 200, 225, 226, 227, 235, 240, 245 and 292, as may be applicable.

Bid price submitted shall be firm fixed and valid through August 31,2026.

All pricing submitted shall be furnished and delivered to the following address: 999 Broad Street

Bridgeport, CT 06604.

All inquiries regarding this bid must be presented in writing and may be posted directly on the procurement portal, OpenGov. The cut-off date for questions and answers is 12:00 pm on

Tuesday, February, 4, 2025.

No work or deliveries shall be performed under the contract award until the purchase order has been issued by the purchasing department.

3. Statement of Work

3.1. General Conditions & Instructions

Please see attachment C for General Conditions & Instructions.

3.2. Delivery Locations

Please see attachment A for list of delivery addresses.

3.3. Pricing

There will be firm pricing for the length of the term unless there is a major change in the market. The

Bridgeport Board of Education shall be notified 30 days in advance of any request for a price increase with supporting documents to substantiate said change in price. If the price change is not acceptable due to any reason, price will then be negotiated with the Bridgeport Board of Education.

3.4. Payment Terms

Payment terms are Net 45 Days.

3.5. Ordering & Delivery Requirements

Orders will be placed against standing orders by the Director of the Bridgeport Board of

Education Nutrition Center or his/her designee as required. In an emergency, the Nutrition

Center reserves the right to cancel orders without penalty, up to twenty-four (24) hours before scheduled truck departure of long haul delivery. Successful bidder shall maintain back up stock to be delivered within twenty-four (24) hours of notice. Deliveries will be received and payment made for same in situations wherein notifications to contractor were not made in time to "hold" or "recall" deliveries. NOTE: Vendors Must accept orders from Bridgeport’s BOE Food &

Nutrition ordering system TITAN School Solutions.

3.6. REQUIRED DOCUMENTATION THAT MUST BE SUBMITTED WITH BID:

The following documentation must be submitted with each bid. Failure to submit any document requested in this section may result in the Bid being deemed non-responsive.

1. Submission of vendor statement, on company letterhead, that vendor is in compliance with USDA rules, regulations and requirements.

2. Copy of vendor’s CT Secretary of State registration.

3. When/if applicable, evidence of guarantee for utilization of donated government commodities such as awarded commodity calculator.

4. A complete nutritional analysis. Note, Nutritional Information must be printed on all product labels.

5. Product formulation statements for meat and grain or CN Label as well as ingredient panel.

6. Copies of the last 2 State health inspections.

7. Three (3) references with a capability statement.

8. No Conflicts Form.

4. Pricing

Line Item Description Unit of

Measure Brand Item

Description Price Per

Unit Units Per

Package Price Per

Package No Bid

1 Rolls, Dinner, 51% WG

White, 1gr equivelent 1 gr

2 Grinder, White 51% WG, small 4", sliced hoagie minimum 2 gr equivelent

2 gr

Line Item Description Unit of

Measure Brand Item

Description Price Per

Unit Units Per

Package Price Per

Package No Bid

3 Rolls, Grinder, White 51%

WG, small 6", sliced hoagie minimum 25 gm 3 oz

25 gm 3 oz

4 Hamburger Buns, White

51%WG, Low Sodium, Sliced, 3.75" 2 gr equivelent

2 gr

5 Hoagie Roll, White 51%

WG, Low Sodium, Sliced,

5.5 "

5.5

6 Hot Dog Buns, white 51%

WG,Low Sodium, Sliced 6" 2 gr equivelent

2 gr

7 Kaiser Bun, white WG 51%

Small, Slice, 3.75" 2 gr equivelent

2gr

Line Item Description Unit of

Measure Brand Item

Description Price Per

Unit Units per

Package Price Per

Package No Bid

8 WRITE IN TBD

9 WRITE IN TBD

10 WRITE IN TBD

11 WRITE IN TBD

12 WRITE IN TBD

13 WRITE IN TBD

14 WRITE IN TBD

5. Submission Deadlines

5.1. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain ITB packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to the procurement portal, OpenGov

2. Click on any bid you see. It will take you that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering on the procurement portal, please email OpenGov at procurement-support@opengov.com

Addenda Notification: Respondents are required to register on the procurement portal, OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

General Information: All inquiries regarding this bid must be presented in writing and may be posted directly on the procurement portal, OpenGov.

5.2. Submission Instructions

All submissions must be submitted via the procurement portal.

Special Submission Circumstances: The procurement portal, OpenGov, is the electronic bid submission process of choice for City of Bridgeport purchases. In the event, a bidder is unable to submit electronically through the city’s procurement portal, bids can be submitted, by mail, as outlined below.

Submission: ONE (1) ORIGINAL, ONE(1)) COPy AND ONE (1) ELECTRONIC VIA

THUMBDRIVE MUST BE SUBMITTED.

Sealed submissions must be received and time-stamped by the Department of Public Purchases prior to ITB closing time. No submission received after closing time will be considered. The opening will be in the City of Bridgeport Department of Public Purchases’ Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your ITB envelope as follows:

BID # BNB028251 BREAD & BAKERY ITEMS

Mail your submissions to:

Laura DeMoura City of Bridgeport Department of Public Purchases

2nd floor, 999 Broad Street Bridgeport, CT 06604

ITB submissions are due:

February 11, 2025 2:00 p.m. Eastern Standard Time (EST)

5.3. Compliance

Certificates of Insurance: Certificates of insurance will be required from the awarded contractor prior to the commencement of any work and shall be furnished to the Department of

Public Purchases, Margaret E. Morton Government Center, Second Floor, 999 Broad Street, Bridgeport, Connecticut 06604 and must be shown to the City of Bridgeport as an additional insured with thirty (30) days’ notice for cancellation or non-renewal of policy. A copy of the endorsement insurance will also be required for this project.

No Conflicts| Disclosure: the awarded contractor must accurately complete and submit the No

Conflicts/Disclosure Form when it receives a Notice of Intent to Award. Failure to submit the No

Conflicts within three (3) business days of receipt of the Notice of Intent may result in the loss of the award.

Non-Collusion Affidavit: all bidders must accurately complete and submit non-collusion affidavits with all bids or bids will be considered non-responsive.

Addendums: all bidders shall check the procurement portal regularly to see if any addendums are issued.

Contract Award Requirements: the contract award will require that the successful will require that the successful vendor have a valid SAM, DUNS, CT, and Federal Tax ID numbers prior to commencing work.

Late Submissions: The City of Bridgeport will not assume responsibility if a submission is misdirected, or its delivery is delayed. The city will not accept late submission. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this ITB shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

Dates: Please keep in mind dates are estimates only and are subject to change.

5.4. Reservation of Rights

This solicitation is for an “Invitation to Bid (ITB) only”. This invitation to bid is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and purchase order:

Bid Rejection: The City of Bridgeport reserves the right to reject any and all bids in whole or in part or to accept any bid, in its sole discretion if doing so deemed to be in the best interest of the

City of Bridgeport. This includes the right to reject any or all bids or to decline to make an award. Further, the City of Bridgeport reserves the right to make an award to more than one bidder or make awards not based solely on low bid when time is of the essence.

MSDS: The City of Bridgeport may request MSDS (Material Safety Data Sheets) or additional product information and literature or samples on any brands or products proposed as equivalents to those listed herein prior to award or to be included with shipment.

Tax Delinquency: The City of Bridgeport reserves the right to ensure bidders are not delinquent on any City real estate and personal property taxes, ate the time of bid opening.

Purchase Order - Contract Award: The City of Bridgeport reserves the right to award a purchase order to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the City of Bridgeport in terms of cost. Other factors such as lead time, equipment, availability and other factors specified in this solicitation may be considered.

Bid Dates: The City of Bridgeport reserves the right to modify any dates other terms of the ITB upon posting notice.

Liability: the City of Bridgeport is not liable to any Respondent for damages of any type, however arising.

5.5. Additional Bid Requirements

Title: vendors are prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the ultimate contract award or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the prior consent and approval in writing by the City.

Taxes: bidders should not include any taxes in their quotation for which the city is not liable. The City of Bridgeport will issue tax-exempt certificates covering the work upon request.

Minority and Buy Local: The City of Bridgeport Minority and Buy Local Program Ord.

3.12.130 E, may be applicable to this project.

Minority Business Enterprise (MBE) and, or as a City Based Business (CBB): In conjunction with this invitation, certifications of the vendors current MBE and, or CBB status must be included as part of the bid package at the time of the bid submission. Consistent with the terms of City Ordinance 3.12.130 no submission either MBE or CBB certification will be accepted when such certifications(s) is, are not submitted as part of the bid package at the time of bid submission. For MBE | CBB certification information, please contact Mr. Jason

Chandersingh, Special Project Coordinator, Small & Minority Business Resource Center at (203)

576-7110, jason.chandersingh@bridgeportct.gov

6. Terms and Conditions

6.1. Terms and Conditions

All City of Bridgeport contracture terms, conditions, and requirements apply.

6.2. Payment Terms

Detail the payment schedule and any conditions for payment.

6.3. Warranty and Support

Specify any warranty and support requirements.

6.4. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

6.5. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

6.6. Collusion

By offering a response to this ITB the supplier certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the

Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

6.7. Suspension and Debarment

mailto:jason.chandersingh@bridgeportct.gov

The City will not participate in contracts with parties that have been debarred, suspended or excluded from Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part

31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower-tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower-tier covered transactions.

7. Vendor Submissions/Uploads

1. Federal I.D. Number or Social Security Number:*

*Response required

2. Vendor statement, on company letterhead, that vendor is in compliance with USDA rules, regulations and requirements*

*Response required

3. CT Secretary of State Registration*

*Response required

4. When/if applicable, evidence of guarantee for utilization of donated government commodities such as awarded commodity calculator.

5. Complete nutritional analysis. Note, Nutritional Information must be printed on all product labels.*

*Response required

6. Product formulation statements for meat and grain or CN Label as well as ingredient panel. *

*Response required

7. Last 2 state health inspections.*

*Response required

8. Three (3) references with a capability statement.*

*Response required

9. No Conflicts-Disclosure Form*

Please download the below documents, complete, and upload.

• No_Conflicts-Disclosure_For...

*Response required

10. Signed General Conditions & Instructions*

Please download the below documents, complete, and upload.

• GENERAL_CONDITIONS_&_INSTRU...

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