Brand Name Only Justification.pdf

Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 6

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Only IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:_ 36C776-24-AP-0398_

1. Contracting Activity: Department of Veterans Affairs Program Contracting Activity

Central, Independence, Ohio

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri.The Avid system includes six Media Composer workstations, Production Management, Media Asset Management, and Nexis shared storage.

ILEAD intends to to expand our internal infrastructure to include UHD-4K live video distribution and to add an additional video server with capability to record and playback ultra-high definition (UHD-4K) video for transfer to existing “Avid Media Central” post-production systems. This will be accomplished by purchasing and instaling a new BRAND NAME ONLY Dell OEM Poweredge R6615 as identified below in Table 1 for use with the VA owned media Central system.

Table 1: List of items

CLIN Manufacturer CLIN Sub-Clin Qty

0001 DELL

DELL OEM

PowerEdge R6615 Single AMD EPYC 9454P 2.7GHz 48C 1

0002 DELL

DELL OEM

PowerEdge R6615 192GB (12x 16GB) RAM 1

0003 DELL

DELL OEM

PowerEdge R6615 4x 1.92TB NVMe drives 1

0004 DELL

DELL OEM

PowerEdge R6615

RPS 800W 1

0005 DELL

DELL OEM

PowerEdge R6615 Broadcom 57414 DP 10/25GbE 1

0006 DELL

DELL OEM

PowerEdge R6615 Broadcom 5720 DP 1GbE 1

0007 DELL

DELL OEM

PowerEdge R6615 Brand/Bezel 1 https://www.acquisition.gov/?q=/browse/far/13

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0008 DELL

DELL OEM

PowerEdge R6615

TPM 2.0 1

0009 DELL

DELL OEM

PowerEdge R6615 BOSS-N1 controller card + with 2 M.2

480GB (RAID 1)

0010 DELL

DELL OEM

PowerEdge R6615 No OS 1

0011 DELL

DELL OEM

PowerEdge R6615 iDRAC Enterprise 1

0012 DELL

DELL OEM

PowerEdge R6615 5YR ProSupport NBD Onsite 1

0013 DELL

DELL OEM

PowerEdge R6615 VDS Hardware Config Services 1

0014 DELL

Dell Networking, Transceiver

Optical 10Gbps transceiver. 10GbE Ethernet SFP+ LC 300m range, SR 850nm wavelength

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The VA’s need is for BRAND NAME ONLY (DELL) items. Dell is the only product that have currently been verified by AVID TECHNOLOGIES to support the technical qualifications of their software systems that is currently in use with the ILEAD VA Production team. Since no other brand’s products can support the current technical qualifications of the software system, this procurement must be brand-name only – for CLIN items 0001 through 0014 in table 1 above.

4. Description of market research conducted and results or statement why it was not conducted:

In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques were used:

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

First RFI: 36C77624Q0107 Jan 25, 2024: A Request for Information/Sources Sought Notice was published to Contract Opportunities at https://sam.gov/content/home on January 25, 2024, through January 31, 2024; all 217 vendors identified in the VIP search were emailed.

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Second RFI: 36C77624Q0194 Upon review of the responses from the first RFI, the CO determined that the 3 SDVOSB firms who originally responded cannot be determined to be capable if they did not provide Letters of Authorization for the requested items and services. A second RFI was posted on 04/11/2024; the original 217 vendors in NAICS 334111; all Avid Authorized Resellers; all GSA contract holders; and all firms who had previously responded were emailed.

This RFI notice listed specific instructions that all responses need Letters of Authorization from all Original Equipment Manufacturers to satisfy VAAR 852.212-71.

Third RFI: 36C77624Q0300 After review of the previous responses and from guidance from VA Legal Office of General Council (OGC) regarding the Gray Market requirements identified in VAAR 852.212-71 Gray Market and Counterfeit Items that No Grey Market items shall be provided. Vendors are required to be either an Original Equipment Manufacture (OEM), authorized distributor, or authorized reseller accompanied by a Letter of Authorization supporting this requirement for Medical and Information Technology. As such a third RFI was conducted for (Dell) Brand Name Only where we also requested Letters of Authorization’s (OA’s) to accompany their responses. This RFI resulted in 2 Service-Disabled Veteran Owned Small Business (SDVOSB), 0 Veteran Owned Small Business (VSOB), 7 Small Business (SB), and 2 Women Owned Small Businesses (WOSB) who submitted responses that were identified as meeting the criteria and being acceptable..

See “Market Research Findings” table below.

MARKET RESEARCH FINDINGS

Name UEID Class Responded to

Offers Products listed in

SOW?

Letter of Authorization

ABBA

Technologies, Inc J84GXV5ZKJK9 SB RFI 300 Yes Yes

Abrahams Consulting LLC XXCXV1SXKNA5 WOSB RFI-300 Yes Yes

ADORAMA INC L43SGXYMK8H5 SB RFI - 194 Yes NO

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ALT SYSTEMS,

INC WAAVM8GQYTB5 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

Auroura Systems Consulting Inc C1NMTBMS4KG5 SB RFI- 300 Yes Yes

AVID

TECHNOLOGY

INC (Basis of Design) H8JDZJAA7EJ4 OTS

RFI - 107;

GSA YES YES - BOD

AVID

TECHNOLOGY

PROFESSIONALS

, LLC CUGSMJWHY3P7 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

BAHFED CORP TQ2KDQLRL8F1 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

CSP MGT LLC HB21MGY2WGA7

SD

VOSB RFI - 107 YES NO

DIVINE

IMAGING INC LGMVH2NYJH38 SB RFI - 194 Yes NO

Dynamic Solutions Consulting LLC KH8LTB7MUBA1 SB RFI - 194 Yes NO

Enterprise Technology Solutions, Inc FBRMCGPMN963 WOSB RFI - 301 Yes Yes

Federal Merchants Corp HK9FP9LGYKG5 SB RFI-300 Yes

FIRSTCALL

OFFICE

SOLUTIONS, INC Z87WXJB3JKA4 SB

GSA

VENDOR

HEADSET

ONLY TBD

GUERRERO

PROFESSIONAL

SERVICES, INC M94JMRP7K5G5

SD

VOSB RFI - 107 YES NO

HERTZBERG

NEW METHOD

INC RLENRCK3S6T3 SB

GSA

VENDOR NO TBD

HyMAX Development Corporation H14ZH1J1UQJ3 SB RFI - 301 Yes Yes

INTERNATIONAL

COMMERCE &

MARKETING

CORP VC8JYG4AB7W5 SB

GSA

VENDOR NO TBD

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IRIS

INVESTMENTS

GROUP LLC KRJ4Z3F5MP77 WOSB RFI - 301 No Yes

JLWS

ENTERPRISES

INC HEJPC2YLXUM7

SD

VOSB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

JONES &

ASSOCIATES

CONTRACT

SERVICES LLC TN9TZWJKZ7V9

SD

VOSB

RFQ - 154;

RFI – 194

RFI – 301

RFI-300 Yes

Yes, but not from BOD – from third parties. Yes for HP LOA, No for the Dell

LOA

KEY CODE

MEDIA, INC PMX3FJW97ZA6 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

Kosha Solutions, LLC Z76JBBVXWLJ6

SD

VOSB RFI-300 Yes Yes

Lyme Computer Systems, Inc F1UZPBD1VBH9 SB RFI-300 Yes Yes

MELROSE MAC,

INC QJTATVFZ8DD1 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

MONARCH

PRODUCTS

CORP TH9MKPKUSA23 VOSB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

Mvation Worldwide, Inc HNFLF1JCTF37 SB RFI-300 No Question Only

NEW TECH

SOLUTIONS, INC XK11LLUL61A7 SB

RFI – 301,

300 Yes/ Yes/Yes

Porter Bankhead HPENSNHTF5C7 VOSB RFI-300 No No

Questivity, Inc KXUNSPYU9295 SB RFI - 300 Yes Yes

REGAN

TECHNOLOGIES

CORP PJ2BS3KYWKS5

SD

VOSB RFI – 301 Yes Yes

SHAUNA L

HOLLAND PBPTMF636YJ3 WOSB RFI - 194 Yes

Yes, but not from BOD – from third parties

TUWYN LLC L9PDZCBK16F5

SD

VOSB RFI - 107 YES NO

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UNITED OFFICE

SOLUTIONS INC K3B5JE3ZS915 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

Sierra Nevada Global Logistics YVY8DT2VLDW4

SD

VOSB RFI-300 Yes Yes

Silver Bird Solutions LLC WZXVVAZTJ1K8

SD

VOSB RFI = 301 Yes Yes

Software Information Resources Corp EJJMMJHYDFH6 SB RFI-300 Yes Yes

Eterling Computers Corp YZTLALWM4UC7 WOSB RFI-300 Yes Yes

VA-TRAK, LLC DDN6BL7ELKT4

SD

VOSB

RFI – 107,

300 No No/No

Gray Market

Per VAAR 852.212-71, because this purchase includes “new medical supplies, new medical equipment, new information technology equipment”. (c) Vendor shall be an

OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM.

All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

Market research has identified the following Original Equipment Manufacturers (OEM) for this procurement:

• Dell COMPANY – OTS

In order to be considered responsive, all vendors must produce a letter of authorization from all the above OEM manufacturers in order to be considered responsive.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

John Schiffhauer Date Contracting Officer