Brand Name Justification_Redacted.pdf

This is a Non-Competitive Procurement Justification Memorandum for Actions Under the Simplified Acquisition Threshold (SAT), dated June 10, 2026.

The procurement concerns the purchase of one new packaged rooftop unit—an AAON model RNA-025 air-source heat pump with supplemental electric heating—to replace an existing rooftop unit (Serial # BNWR03515). The manufacturer is AAON, located at 8500 NW River Park Dr, Parkville, Missouri 64152, with contact phone (816) 505-1100. The required delivery date is September 30, 2026. The justification identifies this as a non-competitive procurement under FAR 13.106-1(b)(1)(i), citing circumstances where only one source is reasonably available and the requirement does not exceed the simplified acquisition threshold.

The basis for sole-source determination rests primarily on physical and structural compatibility and specialized system integrity. Market research confirmed that the AAON RNA-025 is the only model meeting the Government's essential requirements: the replacement unit must match custom-engineered curb and ductwork designed specifically for the existing AAON RNA-025 configuration, with any alternative brand requiring an estimated $10,000 in structural modifications; additionally, the facility's electromagnetic interference (EMI)-sensitive infrastructure was specially engineered with non-ferrous metals, and only the AAON RNA-025 is compatible with this specialized installation. The memo also cites other reasons related to seamless integration, avoiding estimated $25,000 to $35,000 in unrecoverable duplicated costs and approximately 90 business days of project delay that would result from pursuing structural modifications and EMI reconstruction.