Brand Name Justification_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 3 Acquisition ID# 36C262-26-AP-7020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Brand Name Justification

Acquisition Plan Action ID: 36C262-26-AP-7020

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office

22 (NCO 22) located at 4811 Airport Plaza, Suite 600, Long Beach, CA 90815 in support of VISN 22, VA Tucson Healthcare System located at 3601 South 6th Avenue, Tucson, AZ 85723 under Purchase Request .

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The VA Tucson Healthcare System Engineering Service has a procurement request of brand new eight (8) Club Car Carryall Electric Carts:

six (6) fully equipped Club Car Carryall 700, one (1) Club Car Villager 8 passengers Electric DC, and one (1) Club Car Villager 6 passengers HP Electric. Current carts have reached their anticipated life expectancy and are experiencing persistent mechanical issues, resulting in frequent work stoppages and delays in completing routine and special project tasks to support facility operations. The estimated cost is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The VA Tucson Healthcare system has an established operational need for Club Car Carryall electric carts, which are currently used throughout the facility for hauling, transporting, and retrieving various medical equipment and personnel in support of daily clinical and maintenance operations. These carts are integrated into the facility’s workflow and are relied upon by multiple service lines. The Engineering and Maintenance team is already fully trained and qualified to perform preventive maintenance and repairs specifically on Club Car Carryall units. The facility maintains an extensive inventory of compatible repair parts, consumable, and components, allowing the team to conduct immediate troubleshooting and emergency repairs without delay.

Introducing a different manufacturer’s cart would require new training program, technical certification, and specialized tools. It would also render the existing parts inventory incompatible, resulting in increased procurement costs, operating downtime, and reduced ability to respond quickly to breakdowns. The lack of interchangeability between other brands and the current fleet would negatively affect continuity of operations and slow the transport of medical equipment and personnel, which directly supports patient care. Therefore, compatibility with existing equipment, availability of stocked spare parts, avoidance of additional training and

Effective Date: 12/30/2025 Page 2 of 3 Acquisition ID# 36C262-26-AP-7020 material costs, and preservation of uninterrupted mission-critical operations, the use of the brand name Club Car Carryall, is required to meet the Government’s minimum needs.

4. Description of market research conducted and results or statement why it was not conducted: Small Business Administration (SBA)’s Small Business Search (SBS) identified 249 SDVOSBs and VOSBs, and 195 other small business concerns who could potentially compete for this requirement. However, this requirement requires the specific brand, Club Car Carryall, electric utility vehicles and this finding could not determine if identified SDVOSBs, VOSBs, and small businesses have capabilities to provide the exact brand name and model.

SAM.gov and ADDS UP portals were used to study past similar acquisitions. The most recent award, Delivery Order (DO) against s Federal Supply Schedule (FSS) populated. This was awarded by NCO 8 for C.W. Bill Young VA Medical Center located in Florida at a total cost of $ . Based on SAM.gov award details, this action was competed as Small Business set aside among FSS holders.

A sources sought notice 36C26226Q0970 was posted on SAM.gov on 6/12/2026 and closed 6/23/2026 to survey interested and capable contractors in the open market. Two SDVOSBs expressed interest and they can provide the brand name Club Car Carryall electric utility carts. SBA’s SBS confirmed that two identified SDVOSBs are SBA certified SDVOSBs:

A search on GSA Advantage for Club Car Carryall electric utility carts resulted in two small business FSS holders:

. Additional search was conducted on GSA Advantage using the product numbers: 104030901 and 47678776001, all of which were only available from

. To verify this information, a source sought notice was posted on GSA eBuy to survey capable contractors who hold FSS. Request ID:

RFI1817620 was posted on 6/12/2026 and closed on 6/23/2026 under Multiple Award Schedule (MAS) 336991: Wheels and Track Vehicles, which includes 42 small businesses and 4 SDVOSBs. Two small businesses responded and expressed interest.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR

13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Effective Date: 12/30/2025 Page 3 of 3 Acquisition ID# 36C262-26-AP-7020

Contracting Officer

NCO 22