Brand Name Justification.pdf
PDF 218 KB Posted
- Attached to
- VASNHCS NUTRACE R MAX 2D DATA MATRIX READER
- Solicitation number
- 36C26126Q0789
About this file
This is a Single Source Justification document for a federal acquisition by the Department of Veterans Affairs, VISN 21, Southern Nevada Healthcare System.
The acquisition seeks to procure 12 NuTrace R+ 2D barcode scanners at $3,900 each, plus shipping and handling, for a total estimated contract value of $47,045.00. The scanners will supplement existing inventory used in the facility's Sterile Processing Services department for scanning surgical instrumentation during surgical tray assembly, supporting the expansion of operating room workstations. The justification for single-source procurement is based on the requirement for brand compatibility and continuity with existing NuTrace equipment already in use. The contracting officer asserts that procuring alternative branded scanners would necessitate purchasing additional incompatible equipment and incur significant additional training costs for personnel unfamiliar with alternative systems.
Market research was conducted through two separate sources sought notices published on SAM.gov. The first sources sought was posted April 14, 2026 with a response deadline of April 21, 2026, soliciting information about equal products, GSA schedules, authorized distributors, manufacturing locations, and small business status. Two Service Disabled Veteran Owned Small Businesses responded but provided no information regarding equal products. Additional searches of the SBA Dynamic Small Business Search, Supply Chain Master Catalogue, System for Award Management, GSA Advantage, and Federal Procurement Data System yielded no equal products or available contract vehicles. A second sources sought was posted April 23, 2026 with a May 7, 2026 response date; the sole response offered an SR-X Series reader determined to be incompatible with existing VA-approved equipment and software. The Contracting Officer certified the acquisition as approved under FAR 13.106-1(b).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0789 Nutrace RFQ.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT
Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID#
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C261-26-AP-2329
1. Contracting Activity: Department of Veterans Affairs, VISN 21, Southern Nevada
Healthcare System, 6900 North Pecos Road, North Las Vegas, NV 89086-4400.
2237: 593-26-2-8077-0009
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a brand name requirement to supplement existing inventory of Nutrace scanners and equipment currently utilized within Southern Nevada Healthcare System facilities.
Contract Line Item Description QTY Unit Price Line Item Price
0001 NUTRACE R+ SCANNER 12 EA $3,900.00 $46,800.00
0002 Shipping and Handling 1 EA $245.00 $245.00
Total Estimated Contract Value: $47,045.00
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Currently the VA Southern Nevada Healthcare System utilizes the NuTrace R+ 2D scanners for scanning surgical instrumentation when assembling surgical trays. The required scanners will supplement and expand existing inventory in order to keep up with the expansion of the Operating Rooms and increase of workstations within Sterile processing Services. The NuTrace branded scanner is required to ensure compatibility and continuity with existing equipment in place. Alternatively branded scanners that are able to provide the same capability and compatibility have not been identified. If an alternative brand of scanner is procured, it would require a new inventory of scanners and equipment to also be procured to ensure continuity which would create significant additional costs to the government. Further, it would require additional training costs for personnel to learn how to operate an alternatively branded scanner and system.
4. Description of market research conducted and results or statement why it was not conducted: A sources sought was published on SAM.gov on April 14th, 2026, with an April 21st, 2026 response date. The sources sought requested contractors identify if they can provide an equal product, have any available GSA/Federal Supply Schedules or other contract vehicles, if they are authorized distributors, the place of manufacture for equal supplies offered, and their small business status.
Two Service Disabled Veteran Owned Small Businesses replied to the sources https://www.acquisition.gov/?q=/browse/far/13
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT
Revision: 02 Effective Date: 12/30/2025 Page 2 of 2 Acquisition ID# sought but no responses provided information regarding equal products that could potentially meet the existing requirement. Further, a search utilizing the SBA Dynamic Small Business Search, the Supply Chain Master Catalogue (SCMC), the System for Award Management (SAM), GSA Advantage, and Federal Procurement Data System(FPDS) did not yield equal products or available contract vehicles.
To further explore if there are available sources that are equal or compatible to the existing scanners, a second sources sought was posted on April 23, 2026 with a response date of May 07, 2026. The only response received was for a SR-X Series reader that is not on the approved VA technical reference model list, would not be compatible with existing equipment and software.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR
13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Victoria M Torres Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466
File details come from the government source that posted it. Updated .