Brand Name Justification_Dell Computer Hardware Procurement_Redacted.pdf

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BRAND NAME/SOLE SOURCE JUSTIFICATION (FBO) SAT

LIMITED-SOURCES JUSTIFICATION (GSA) SAT

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

(ID/IQ TAKS ORDER/DELIVERY ORDER) SAT

1. Description of Supplies/Services.

Part # DESCRITION QTY

DELL PRECISION 3440 (CLIENT)

210-AVUC Precision 3440 SFF CTO BASE 6

370-AGDX 8GB (1x8GB) DDR4 UDIMM non-ECC Memory 6

580-ADJC Dell KB216 Wired Keyboard English 6

490-BFVO NVIDIA Quadro P620, 2GB, 4 mDP to DP adapter 6

555-BBNG Thank you for Choosing Dell 6

400-BFGN 256GB PCIe NVMe Class 40 M.2 SSD 6

403-BBCE Integrated Intel SATA Controller 6

385-BBBL No Media Card Reader 6

630-AAXE No Productivity Software, Exception Only 6

525-BBCL SupportAssist 6

640-BBLW Dell(TM) Digital Delivery Cirrus Client 6

640-BBSC Dell Optimizer for Precision 6

640-BBSD Dell Premier Color 5.1 6

658-BBMR Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps)

658-BBRB Waves Maxx Audio 6

658-BEOK Dell SupportAssist OS Recovery Tool 6

780-BBCJ No RAID 6

650-AAAM No Anti-Virus Software 6

619-AHKN Windows 10 Pro English, French, Spanish 6

332-1286 US Order 6

321-BFJR Precision 3440 SFF with 200W up to 92% efficient (80 Plus Platinum) PSU

570-ABIE Dell Optical Mouse - MS116 (Black) 6

387-BBLW ENERGY STAR Qualified 6

555-BBJO No Additional Network Card Selected (Integrated NIC included)

429-ABFH 8x DVD+/-RW 9.5mm Optical Disk Drive 6

429-ABKH Bezel ODD 6

520-AARD Speaker for Tower and SFF 6

555-BBNG Thank you for Choosing Dell 6

450-AHDU US Power Cord 6

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620-AALW OS-Windows Media Not Included 6

817-BBBC Not selected in this configuration 6

379-BDZB EPEAT 2018 Registered (Gold) 6

340-AGIK SERI Guide (ENG/FR/Multi) 6

997-2808 Dell Limited Hardware Warranty Plus Service 6

997-2811 Onsite/In-Home Service After Remote Diagnosis 3 Years 6

340-CKSZ No AutoPilot 6

389-BDCE No UPC Label 6

340-ACBY Dell Precision TPM 6

492-BCLP No Additional Port 6

817-BBSI System Monitoring not selected in this configuration 6

631-ACOW Intel� Management Engine disabled 6

400-AKZR No Hard Drive 6

400-AKZR No Hard Drive 6

340-CRGV Quick Setup Guide - Precision 3440 6

338-BVOO Intel Core i5-10500 (6 Core, 12M cache, base 3.1GHz, up to 4.5GHz) DDR4-2666

412-AATF HEATSINK for 65W CPU 6

984-1782 Keep Your Hard Drive, 3 Year 6

449-BBNC C3 M.2 PCIe Boot SSD 6

340-CBUU SHIP,PWS,LNK,NO,NO,AMF 6

340-CQYR Shipping Material for SFF (DAO) 6

575-BBBI No Stand Option 6

817-BBBB Custom Configuration 6

461-AABV No Accessories 6

658-BBTV CMS Essentials DVD no Media 6

400-AKZR No Hard Drive 6

817-BBBC Not selected in this configuration 6

389-DVHK Precision 3440, 200W Reg Label DAO 6

492-BBFF No PCIe add-in card 6

340-CNBZ Intel(R) Core(TM) i5 Processor Label 6

850-8770 Custom Federal Operations PM Support 6

999-8418 INFO Supply Defense; INFORMATIONAL $0 SKU 6

SERVER

210-ALZH PowerEdge R540 Server 6

815-4328 Dell Hardware Limited Warranty Plus On-Site Service 6

815-4373 ProSupport: Next Business Day On-Site Service After Problem Diagnosis, 3 Years

815-4385 ProSupport: 7x24 HW/SW Technical Support and Assistance, 3 Years

989-3439 Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355

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332-1286 US Order 6

983-6402 Keep Your Hard Drive, 3 Year 6

340-BSID PowerEdge R540 Shipping 6

389-DSXE PowerEdge R540 CCC and BIS Marking, No CE Marking

330-BBIS 1x16 FH, 3xLP, 1CPU 6

542-BBBP On-Board LOM 6

385-BBLD iDrac9, Basic 6

321-BCWW 3.5 Chassis with up to 8 Hot Plug Hard Drives 6

405-AAOM Internal PERC 6

350-BBBW No Bezel 6

350-BBLI Dell EMC Luggage Tag 6

384-BBBL Performance BIOS Settings 6

800-BBDM UEFI BIOS Boot Mode with GPT Partition 6

329-BFBK PowerEdge R540 MLK Motherboard, V2 6

780-BCDN RAID 1 6

405-AAML PERC H740P RAID Controller, LP Adapter 6

338-BSWX Intel Xeon Silver 4208 2.1G, 8C/16T, 9.6GT/s, 11M Cache, Turbo, HT (85W) DDR4-2400

374-BBBX No Additional Processor 6

370-AEVQ 16GB RDIMM, 3200MT/s, Dual Rank 12

370-AEVR 3200MT/s RDIMMs 6

370-AAIP Performance Optimized 6

400-ASIE 4TB 7.2K RPM SATA 6Gbps 512n 3.5in Hot-plug Hard Drive

461-AAEM Trusted Platform Module 2.0 6

631-AACK No Systems Documentation, No OpenManage DVD Kit 6

900-9997 On-Site Installation Declined 6

429-ABCL DVD +/-RW, SATA, Internal 6

770-BBBR ReadyRails Sliding Rails With Cable Management Arm 6

450-AJRO Dual, Hot-Plug, Redundant Power Supply (1+1), 750W 6

450-AALV Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)

634-BSFD Windows Server 2019 Datacenter,16CORE,FI,No MED,UnLTD VMs,NO CALs, Multi Language

528-CFHY Windows Server 2019 Datacenter,16CORE,Digitally Fulfilled Recovery Image, Multi Language

634-BSGG Windows Server 2019 Datacenter,16CORE,Media Kit, Multi Language

340-COSN PowerEdge R540 Shipping Material, V2 6

379-BCQW iDRAC Service Module (ISM), Pre-Installed in OS 6

379-BCQY iDRAC Group Manager, Disabled 6

379-BCSF iDRAC,Factory Generated Password 6

350-BBKU No Quick Sync 6

555-BBNG Thank you for Choosing Dell 6

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The requested supplies services represent the minimum requirements of the government, which have been verified by the certifying technical and requirements personnel.

2. Regulatory Authority Permitting Other Than Full and Open Competition.

FBO

FAR 13.106-1(b)(i) Soliciting from a single source

FAR 13.106-1(b)(ii) Particular brand-name item

GSA

FAR 8.405-6(a)(i)(1)(A) An urgent and compelling need exists

FAR 8.405-6(a)(i)(1)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized

FAR 8.405-6(a)(i)(1)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures (the original order or BPA must not have been previously issued under sole-source or limited-sources procedures).

FAR 8.405-6 (b) Items peculiar to one manufacturer (brand-name item) ID/IQ Task Order/Delivery Order (e.g. NASA SEWP or ARMY CHESS)

FAR 16.505(b)(2)(i)(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

FAR 16.505(b)(2)(i)(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized

FAR 16.505(b)(2)(i)(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. [When utilizing this exception, the rationale shall describe why the relationship

490-0000 Configuration Services - Fulfillment Services 6

490-0375 AMC,CFS,UID,LBL 6

365-0257 CFI Routing SKU 6

375-3085 CFI,Information,CSRouting,DIRECT,Factory Install 6

377-5047 CFI,Information,GCS,ADDRESS,3EG3,Customer Install 6

377-6463 CFI,Information,OPTIONS,ONLY,Customer Install 6

377-4847 CFI,Information,GCS,ITEM,ASSET,TAG,Customer Install

490-0355 EnergyStar Allowed Service 6

999-8418 INFO Supply Defense; INFORMATIONAL $0 SKU 6

850-8770 Custom Federal Operations PM Support 6

5 | 7 between the initial order and the follow-on is logical (e.g., in terms of scope, period of performance, or value).]

FAR 16.505(b)(2)(i)(D) It is necessary to place an order to satisfy a minimum guarantee.

3. Rationale Justifying Use of Cited Regulatory Authority.

a.) The Items Described in Paragraph 1 Must Be Compatible In All Aspects

(Form, Fit And Function) With Existing Systems Presently Installed.

b.) A Patent, Copyright, or Proprietary Data Limits Competition.

c.) The Items Described in Paragraph 1 are “Direct Replacements”

Parts/Components for Existing Equipment.

d.) Foreign Military Sales (FMS) Supported By A Case Letter.

e.) Unusual and Compelling Urgency.

Naval Surface Warfare Center (NSWC) Corona Division (CORDIV) Range Systems (RS) Department designs, integrates and tests the Weapon Impact Scoring Set (WISS) Version 5 (v5) at several Air Force and Navy Tactical Training Ranges (TTRs). The WISS v5, which is used in the training of pilots and aircrews, consists of numerous types of commercial off the shelf (COTS) equipment that are configured for TTR specific missions. Two of the key components of the WISS v5 are the client and server computers. In order to maintain the Authority to Operate (ATO) and provide the operational capabilities of the WISS v5 the following computers are required:

Dell Precision 3440 SFF CTO BASE (210-AVUC) Dell PowerEdge R540 Server (210-ALZH)

These computers have been approved and tested for the WISS v5 and deviation from these systems will require recertification of the WISS ATO. The United States Government (USG) does not own the design or rights to these computers and it is not cost effective for the USG to purchase the design. The WISS client (Dell Precision 3440 SFF CTO BASE) and server (Dell PowerEdge R540) computers are required to be 100% compatible in form, fit and function with existing WISS v5 hardware in order to conform to operational, installation and sustainment requirements.

6 | 7 f.) Other: If required, discuss any other rationale that supports the use of a brand name/sole source for this effort.

4. Implication of Procuring another Brand/Manufacturer.

a.) Unacceptable Delays in Fulfilling the Agency’s Requirements.

b.) Substantial Duplication Of Cost To The Government That Is Not Expected

To Be Recovered Through Competition.

c.) Other: If required, discuss any other implication of procuring another brand/manufacturer.

5. Actions to Remove Barriers to Competition.

CERTIFICATION

Dell client and server computers have been deployed, documented and certified as part of the WISS v5 and further system documentation, testing and certification will need to be completed if an alternate brand is procured. The estimated total in labor costs if a brand other than Dell is procured is $236K for this requirement. Level of effort and estimated costs are described below in Table 1.

TABLE 1

EFFORT HOURS

LABOR

RATE

COST

System Documentation Updates 320 $134 $42,880 System Testing 480 $134 $64,320

Recertification 960 $134 $128,640 Total Cost $235,840

For the reasons described in Paragraph 4b, NSWC CORDIV Range Systems (RS) Department personnel have no plans at this time to compete future contracts for the types of supplies covered by this document. If another potential source emerges, NSWC CORDIV RS Department personnel will assess whether competition for future requirements is feasible.

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CUSTOMER:

, , RS (951) -

Name, Title, Code Phone No. Date

APPROVALS

I certify that the Customer representations above have been verified, and are complete and correct to the best of my knowledge. I understand that the processing of this brand name/sole-source justification precludes the use of full and open competition.

CONTRACT ADMINISTRATOR/SPECIALIST:

Name, Title, Code Phone No. Date

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a brand name/sole source is in the best interest of the government.

CONTRACTING OFFICER:

Name, Title, Code Phone No. Date

NAVAL SURFACE WARFARE CENTER, CORONA DIVISION

CONTRACTS DEPARTMENT

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BRAND NAME/SOLE SOU SAT

LIMITED-SOURCES JUSTIFICATION SAT

INSTRUCTIONS

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

(ID/IQ TAKS ORDER/DELIVERY ORDER) SAT

Select the appropriate header above. If the item will be procured through FBO (a.k.a. Open Market) select “Brand Name/Sole Source”. If the item will be procured through GSA select “Limited Sources”. If the item will be procured through ID/IQ Task Order/Delivery Order (e.g.

NASA SEWP or ARMY CHESS) select “Justification for an Exception to Fair Opportunity”

1. Description of Supplies/Services.

Complete the table; add rows and columns as necessary to accurately reflect the requirement.

Make the appropriate checkbox selection (i.e. supplies or services)

2. Regulatory Authority Permitting Other Than Full and Open Competition.

Select the appropriate authority for restricting competition

3. Rationale Justifying Use of Cited Regulatory Authority.

Select the appropriate rationale and substantiate the rationale as required.

a.) The Items Described in Paragraph 1 Must Be Compatible In All Aspects

(Form, Fit And Function) With Existing Systems Presently Installed. Substantiate by providing the following information:

i. Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system:

ii. Provide example(s) of how other brand(s)/manufacturer(s) cannot meet the Governments minimum requirement:

iii. Select the appropriate “Implication of Procuring another

Brand/Manufacturer”, in paragraph 4, below. For instance, detail what the time/cost would be to implement a new system.

b.) A Patent, Copyright, or Proprietary Data Limits Competition. Substantiate by providing the following information:

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i. Brand/manufacturer product literature describing the patent, copyright, or proprietary data or by describing it in your own words, in detail:

ii. In either case (i.e. brand or manufacturer ) explain, in detail, why the uniqueness of the product is essential in order to fulfill the Governments minimum requirement:

iii. Provide examples of how other brand(s)/manufacturer(s) cannot meet the Governments minimum requirement:

iv. Select the appropriate “Implication of Procuring another

Brand/Manufacturer”, in paragraph 4, below. For instance, detail what the time/cost would be to implement a new system.

c.) The Items Described In Paragraph 1are “Direct Replacements”

Parts/Components for Existing Equipment. Substantiate by providing the following information:

i. Identify and briefly describe the existing equipment:

ii. Provide examples of how other brand(s)/manufacturer(s) cannot meet the Governments minimum requirement (e.g. if the item is the only authorized brand/manufacturer to be included in the existing system, state that and provide the authorization letter):

iii. Select the appropriate “Implication of Procuring another Brand/Manufacturer”, in paragraph 4, below (paragraph 4 is not required when supported by an authorization letter). For instance, detail what the time/cost would be to implement a new system.

d.) Foreign Military Sales (FMS) Supported By A Case Letter. Substantiate by

i. Case Letter (paragraph 4 is not required) e.) Unusual and Compelling Urgency. For guidance on the ONLY circumstances under which use of this authority may be appropriate, see DFARS PGI 206.302-2(b).

Substantiate by providing the following information:

i. The estimated cost, data or other rationale to demonstrate the extent and nature of the harm the Government would suffer or would have suffered, if the contracting

10 | 7 activity could not limit competition (when substantiating here, paragraph 4 is not required).

f.) Other: If required, discuss any other rationale that supports the use of a brand name/sole source for this effort.

4. Implication of Procuring another Brand/Manufacturer.

a.) Unacceptable Delays in Fulfilling the Agency’s Requirements. Substantiate by

i. An estimate of the length of the delay and an explanation of how the estimate was derived and why a delay of this length is unacceptable. Intent is to indicate if the time frame is prohibitive and would not support the program requirements. This rationale does not apply when there is a lack of advance planning by the requiring activity.

Example:

The Requiring Technical Activity (RTA) would need approximately 84 days to retest other DVRs and revise existing user manuals and system diagrams (See Table 1).

Prior to deployment, scoring support personnel must train and recertify which takes place over a 180 day timeframe. Retesting other DVR’s and personnel recertification would take 264 days (180+84). The current deployment is scheduled to commence 200 days from the date of this justification. Using a product other than the specified brand name would directly impact the ability to train personnel prior to deployment and does not facilitate program support requirements.

TABLE 1

EFFORT

MAN

HOURS

PERSONNEL DURATION

Revise existing user manuals 480 2@ 40HRS/WK 6 WEEKS

Revise existing system diagrams 480 2@ 40HRS/WK 6 WEEKS Total Duration 12 WEEKS b.) Substantial Duplication Of Cost To The Government That Is Not Expected

To Be Recovered Through Competition. Substantiate by providing the following information:

i. An estimate of the cost to the Government that would be duplicated and an explanation of how the estimate was derived. The estimated cost can be based on the initial set-up costs, past actuals or estimates. The intent is not a detailed analysis but a track-able basis for drawing the conclusion that the estimated cost is so high that it will not be recouped through competition.

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Example:

Using a product other than the specified brand name would cost the government a total of $151,200 due to required WISS software rewrites. These additional costs are based on the need to develop new interface specifications (nonproprietary) for recording, redevelop scoring algorithm, develop device driver, interface driver with algorithm and scoring software, and testing the software before fielding. These costs would not be recovered through competition (See Table 1).

TABLE 1

EFFORT HOURS

LABOR

RATE

COST

Develop new interface specifications (nonproprietary) for recorder

480 $90 $43,200

Redevelop scoring algorithm 480 $90 $43,200 Develop device driver 80 $90 $7,200 Interface driver w/ algorithm and scoring software

320 $90 $28,800

Test software before fielding 320 $90 $28,800 Total Cost $151,200 c.) Other: If required, discuss any other implication of procuring another brand/manufacturer.

5. Actions to Remove Barriers to Competition.

Discuss any actions the activity plans to take to change conditions that preclude the use of full and open competition for acquiring the same or similar supplies or services in the future.

OR

If there is currently no reasonable likelihood of future competition, use the following or similar language:

“For the reasons set forth in Paragraph XYZ (choose from above), NSWCCO has no plans at this time to compete future contracts for the types of supplies/services covered by this document. If another potential source emerges, NSWCCO will assess whether competition for future requirements is feasible.”

CERTIFICATION/APPROVALS

Fill-in the applicable information and sign as appropriate.