Brand Name Justification-Data Innovations- Instrument Manager Software and Licenses.pdf

This is a Justification and Approval (J&A) document for a brand name procurement under FAR 12.201-1 Simplified Procedures for Certain Commercial Items.

The Department of Veterans Affairs Network Contracting Office 16 in Houston, Texas is procuring Data Innovations branded Instrument Manager (DIIM) software licenses, maintenance, and support services for the Central Arkansas Veterans Health Care System (CAVHS) in Little Rock, Arkansas. The procurement covers a base year (7/31/2026 – 7/30/2027) plus four one-year options (through 7/30/2031). The contractor must provide DIIM software licenses and maintenance services to support the laboratory interface middleware system that transmits data between laboratory equipment and the Veterans health information systems (ViStA) and computerized patient record system (CPRS) without operator intervention. Services include software patches, updates, driver updates, enhancements, new release versions, individual login credentials, customer web portal support, and non-emergency telephone support 24/7/365 days at 9am to 8pm Eastern time. The products specified are Instrument Manager Maintenance and Support-License# 075984 and Instrument Manager Maintenance and Support for Test-License# 347237, each at 12 months of unit of measure (MO).

Competition is restricted based on the statutory authority that only Data Innovations can provide continued support due to its proprietary software, exclusive compatibility with ViStA HL7 messaging protocol, and the substantial costs and operational delays associated with transitioning to alternative software. Market research confirmed Data Innovations as the original equipment manufacturer and Four Point Technology as an authorized distributor. The government determined anticipated costs to be fair and reasonable based on independent estimates and similar awarded procurements. Both the Laboratory Manager and Contracting Officer have certified the justification as meeting requirements for other than full and open competition.