BPRC Aquatics Play Features, Pool Surface _ Pool Deck Project.doc

Request for Proposals

Evergreen Park & Recreation District BPRC Aquatics Play Features & Pool Surface Project June 2024

Evergreen Park & Recreation District Request for Proposals #2024 BPRC Aquatics Play Features and Pool Surface Project

Requested By:

Evergreen Park & Recreation District

1521 Bergen Parkway Evergreen, CO 80439 June 2024 Evergreen Park & Recreation District

Request for Proposals – BPRC Aquatics Play Features & Pool Surface Project Invitation Evergreen Park & Recreation District (“EPRD”) invites qualified companies (“Respondents”) to submit their proposals for the BPRC Aquatics Play Features and Pool Surface Project to include the installation of 5 new Vortex Aquatic Play features picked by the District, to include all required plumbing and concrete work needed for the installation of the new aquatic play features and the resurfacing of the pool surface area with a Diamond-Brite material. Selected respondent and all subcontractors shall conform to all applicable building codes, and shall secure all necessary building permits for the project.

Period of the Contract The successful Respondent will be awarded a Service Agreement on July 31 2024. The intention is for the project to be complete by October 31, 2024.

Project Schedule

The above dates are subject to change.

Location Where Work Will Be Performed The project location is the Buchanan Park Recreation Center, 32003 Ellingwood Trail, Evergreen, CO 80439.

Scope of Work The scope of work for this RFP, BPRC Aquatics Play Features & Pool Surface Project, encompasses the installation of 5 new Vortex Aquatic Play features picked by the District, to include all required plumbing and concrete work needed for the new play features, installation of new Diamond Brite material to the pool surface. The Selected Respondent and all subcontractors shall conform to all applicable building codes, and shall secure all necessary building permits for the project.

Proposal Content

1. Material and Set-up Costs: Clearly differentiate the cost of each category. The assumed finishes and materials must be priced to meet the exact specs described in the RFP.

2. Aquatics Play Features & Pool Surface Project Scope of Service: Scope of service shall include, but not necessarily be limited to:

a. Storage & Delivery of Materials to/at Project Site (EPRD land may be used)

b. The installation of the five (5) new Vortex Aquatic Play features including all needed plumbing and concrete work for the new features.

c. The installation of new Diamond Brite pool surface material, color to be determined.

3. Relevant Experience & References: Provide relevant background information, project examples and data on at least three (3) projects that your company has completed that are similar in nature and scope to the above referenced project. Include a list of owner references with contact names and current telephone numbers.

4. Project Management: Each Respondent must provide the name(s) and contact information for the person(s) designated as the project manager for this work. Provide a list of no fewer than three projects managed by this person(s) previously.

5. Site Logistics: Selected contractor will be responsible for coordination of staging, parking, traffic control, clean up and haul-off, and all other site-related issues with EPRD.

6. Prep work and Schedules: Prepare and submit a schedule that displays your company’s understanding of the project scope, logical sequence of activities, and overall completion commitment. Such schedules shall be cited in number of weeks of duration. A final schedule of completion will be negotiated between the successful Respondent and EPRD as part of contract negotiations. The negotiated construction milestone schedule shall be considered your company’s commitment of the overall construction duration for completing the project.

7. Additional Information: Provide any additional information that will demonstrate your company’s ability to perform this project.

Site Review A mandatory pre-bid, on-site meeting for interested contractors shall occur Wednesday, July 3rd at 10:00 AM at the Buchanan Park Recreation Center, 32003 Ellingwood Trial, Evergreen, CO 80439. Additional site reviews during the proposal period are encouraged to give contractors a more complete understanding of the project. The site is accessible with other prior arrangements when necessary.

Withdrawal of Proposal Proposals may be withdrawn by written notice at any time prior to the submission deadline.

Proposal Evaluation Process Proposals received will be evaluated using the following process:

1. Proposals received will be screened for responsiveness to RFP the Proposal Content listed above.

2. Proposals deemed “responsive” shall then be evaluated using the following criteria:

· Competitiveness of fees

· Relevance and quality of Project Examples provided

· Ability to deliver in a short time period and within budget

· Positive comments from References

· The relative strength and experience of the management and staff most likely to work the project

· Warranty of the product and labor provided

· Other information provided

3. Respondents may be asked to clarify information in their proposal, or provide additional information, when deemed necessary.

4. The District reserves the right to reject any and/or all proposals, and to waive or decline to waive irregularities in any submittal.

5. The Respondent judged most qualified will be offered a contract. The exact terms and compensation will be negotiated at that time. If agreement cannot be reached, the District reserves the right to offer a contract to the next most qualified Respondent, until an acceptable contract is negotiated of the District chooses to reject all proposals.

Proposal Submittal For technical information, contact Bob Schmitz, bschmitz@eprdco.gov or 720-880-1113.

Minimum of three (3) copies in electronic or hard copy form of the complete proposal shall be provided to the EPRD Administrative Office by 10:00 am on July 17. Submittals may be sent via mail, hand delivery, or email to:

Evergreen Park & Recreation District

Attn: Bob Schmitz 1521 Bergen Parkway, Evergreen, CO 80439

Email: bschmitz@eprdco.gov

PAGE